Administering a CM Event
What you need to know before, during, and after.
Planning ahead maximizes the success of and minimizes the time and resources spent administrating your CM event. To help plan, consider the following at each step in the process.
Before the Event
Use the CM template for gathering information
Filling out the template saves time and ensures you gather the proper information.
Select a point of contact
The "point of contact" for the provider organization is responsible for the proper administration of registered CM activities as well as recording and maintaining the attendance records of AICP members.
Ensure the substantive content of the event is complete
Once an event is registered for CM credit, the substantive content of the event cannot be altered. If substantial changes in content are made, the event must be re-registered as a new event.
Select an evaluation mechanism
CM providers are required to use evaluation mechanisms to assess each event — but not each individual session — for quality and relevance to its purpose or objectives. Download a sample.
Select a mechanism for recording attendance
Each CM event must include a mechanism of recording attendance for each AICP member, such as a registration list of attendees or a sign-in sheet. From time to time APA will audit provider records. If your event (e.g. conference) has several activities, one registration list will suffice — for example, providers are not required to have sign-in sheets at each session, but should retain a master list of all registrants.
Providers should maintain verification records for two years should the provider be audited. Download a sample sign-in sheet.
Register your event
Get instructions on registering a CM event. Remember, the approval process takes up to three weeks.
Promote your event
Get instructions on branding and publicizing a CM event. Please remember to register early. CM Branding cannot be used in promotions unless the event has been approved.
During the Event
Keep a registration log
Maintain paper or electronic copies of event registration.
Distribute and collect event evaluations
Remember to obtain an evaluation from each participant.
Notify your attendees on how to register CM credit in their event log
CM staff recommends you provide instructions for logging CM credits at your event, to minimize questions at a later date. Download a sample of these instructions.
Following the Event
Maintain the registration log and evaluations for two years
CM staff may occasionally conduct an audit of CM activities. Copies of registration and evaluations will be required.
Check your provider dashboard
The provider dashboard allows you to see member ratings and comments about your events and activities.