Request for Proposals

Downtown Parking Analysis

Columbus Redevelopment Commission

Columbus, IN

Posted: 03/08/2013
Submittal Deadline: 03/29/2013

Website: http://www.columbus.in.gov


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The purpose of the Parking Study request is to develop and implement a comprehensive, effective, and parking management plan for Downtown Columbus to maximize the parking supply and strategically support the development of a vibrant, growing and attractive destination for shopping, working, living, recreating and entertainment.

Introduction:
The City of Columbus Redevelopment Commission requests proposals from qualified firms for the purpose of selecting a parking consultant to analyze the existing public parking in downtown Columbus and recommendations for best use of existing parking (see attached map). The selected consultant will analyze the current parking conditions of the Downtown area and make recommendations for best practices to maximize their use for downtown benefit. The consultant will also analyze the future needs of the Downtown area and make recommendations of future parking policies and practices that will optimize the vitality of our downtown community of businesses, residents, customers and visitors.

The City of Columbus is also working to provide commuters and other downtown users with excellent transit and bike and pedestrian options. Plans are being developed to make sure these options are safe, viable and efficient. With this in mind, we are looking for consultants that understand how parking and management thereof can bring about this vision.

Experience in Transportation Demand Management (TDM) and Transit Oriented Development (TOD) and other such practices known to improve livability and social equity will be considered valuable to the consultant’s resume.

Summary of Project:
The City of Columbus and the Redevelopment Commission understand that the role of parking in downtown cannot be seen as a stand-alone solution in and of itself. The key to a successful downtown is truly the land uses that comprise it. A vital downtown is an area that has a clear sense of place and identity, comprised of an exciting and attractive mix of uses and amenities. In a nut shell, people don’t come downtown to park. People come downtown to experience an environment that is unique, active and diverse. As such, the true role of parking is to assure that the desired vision for downtown is fully supported though good parking policy and practices.

The purpose of the Parking Study request is to develop and implement a comprehensive, effective, and parking management plan for Downtown Columbus to maximize the parking supply and strategically support the development of a vibrant, growing and attractive destination for shopping, working, living, recreating and entertainment.

The City of Columbus’ Downtown area has been vibrant with growth since the mid-2000’s and the improvements made by the Redevelopment Commission have played a significant role in this growth. While the City of Columbus is committed to a more vibrant and friendly downtown, the City also recognizes the importance of the mixed uses and various demands for parking in the downtown area. Currently, the downtown has many different users each with their own parking demands.
• There has always been a perception by local merchants that there is not enough parking downtown for their customers and employees.
• Columbus has experienced a large growth spurt recently creating more demand for parking in the downtown area.
• Cummins is the largest user of downtown parking. Cummins has 2,500 employees in the downtown area with plans to grow to 3,000 employees (3,400 including summer interns). Additionally, the County Seat is located in the downtown area as is all City and County government. The City and County governing bodies’ downtown employ 600 people. With the County Court system downtown there are demands for judges, attorneys and law enforcement. Because of the City’s largest employer being headquartered downtown and all the governmental agencies and associated services all bring customers and activity into the core of the City which helps the business climate on weekdays.
• The Columbus Redevelopment Commission owns the only two publicly owned parking garages in downtown Columbus with approximately 1,100 parking spaces, many of which are leased out to companies and private individuals.
• The City owns 5 parking lots with a total of 1,293 parking spaces. Of these 1,293 spaces 1,111 are leased / reserved during the workweek, 109 are 3 hour spaces and the other 73 are open to the public with no limit.
• The on-street parking is primarily limited to 3-hours. However, there are streets away from the City center that allow for on-street parking with no limits.

Not only would the City of Columbus Redevelopment Commission like to determine if there is a parking shortage now, but would also like to determine future needs for additional parking.

Responsibilities:
The City of Columbus Redevelopment Commission is looking for pro-active solutions to the current parking needs and future parking needs in order to continue the successful growth of the Downtown. The plan has to be specific enough to address known parking access constraints with immediate to near-term improvements. The plan needs to be flexible enough to provide the City and the Redevelopment Commission with mid and long-term solutions. The selected consultant will develop a detailed and cohesive parking study for Downtown Columbus, which shall include, but is not limited to the follow elements:

Existing Parking Conditions & Recommendations
• Review current parking restriction – three hour on-street parking / reserved spaces in the garages and City owned surface lots
• Examine the relationship between public parking downtown and zoning requirements for private off-street parking
• Perform studies during appropriate periods of time that provide information on turnover and occupancy patterns (block-by-block)
• Evaluate pedestrian traffic patterns
• Evaluate/analyze of the current parking demands
• Conduct stakeholder meetings with current business owners to reflect their concerns relative to the current parking conditions
• Cite locations best suited for additional parking – reserved or unreserved
• Identify current public parking shortfalls
• Provide a parking utilization assessment of the current level of usage of public parking – garages and surface parking lots
• Cite ways to maximize the City’s existing parking resources
• Identify peak demands and periods of the day when parking is at low demand
Future Parking Needs & Recommendations
• Develop strategies for improved visitor and employee parking options
• Evaluate a possible wayfinding system for identification of public parking lots/garages
• Assess the impact of future development on parking
• Cite locations best suited for additional parking structures and evaluate the feasibility of such structure
• Feasibility of locating other uses (office, retail, residential) within or on top of the structure
• Pedestrian routes from the facility to various destinations in the Downtown
• Evaluate parking software to allow users of the downtown to identify available parking spaces from a phone application
• Future parking needs and highest and best use of available spaces along with recommendation for future use, needs and facilities

This list is not intended to be a comprehensive itemization of plan components or areas needed to complete the required study. The City of Columbus Redevelopment Commission is relying on the consultant’s professional expertise in analyzing these factors and any others that are pertinent to evaluating parking in a community that anticipates continued economic growth and an increase to pedestrian and vehicular traffic.

Items to be provided by the City/Redevelopment Commission:
• Current public parking quantities (reserved and unreserved)
• Current building uses
• Future known developments
• The parking ordinance for the downtown and surrounding area
• Known major events downtown

Contract Form:
The successful Consultant shall enter into a professional service contract with the Columbus Redevelopment Commission. Payment for contract services shall be made monthly, upon receipt of billing statement and approval by the Commission at their monthly meeting, for work done to date. The billing statement shall include a summary of progress through the billing date and shall be submitted only once a month.

Right of Rejection:
The Redevelopment Commission reserves the right to reject any and all proposals, to award the contract to other than the low proposer, to award separate parts of the services required, to negotiate the terms and conditions of all and/or any part of the proposals, and, in general, to make the award in the manner as determined to be in their best interest and its sole discretion.

Due Date:
Six (6) sealed proposals and PDF files are due at the office of the Redevelopment Director (address below), on or before March 29, 2013 at Noon.

Project Completion Date:
The successful Consultant will have the Parking Analysis completed 90 days after execution of contract. Once the report is completed with recommendations the Contractor will present their findings to the Redevelopment Commission and the City Council at their regular monthly meetings.

Submit to:
Heather Pope, Redevelopment Director
Columbus Redevelopment Commission
123 Washington Street
Columbus, Indiana 47201-6774

If you have questions, you can reach me at:
(812) 376-2547 or hpope@columbus.in.gov

Proposal Package:
Each proposal shall follow the format described herein:

1 – Transmittal Letter describing the following:
a. Name and address of the Consultant.
b. Name, title and phone number of party responsible for the RFP contents.

2 – Statement of Qualifications:
a. Qualification summary of the company.
b. Qualification summary of and list of the staff intended to work on the project.
c. Description of similar projects. Please list the reference person for each applicable project.

3 – Project Approach:
Consultants are asked to provide a list of actions to be taken to achieve the objectives for each category listed in the responsibilities section.
a. Provide scope of work.
b. Provide a list of tasks.
c. Provide project schedule.

4 – Fee Proposal:
a. Provide the fee broken down into the two categories listed in the responsibilities section.
b. Provide fee structure for changes in scope.

Other Information:
Please submit other comments or information, which the consultant would like to make a part of this proposal. Consultants are encouraged to be as brief as possible and to not include boilerplate information.