Request for Proposals
Comprehensive Historic Preservation Plan
City-County of Butte-Silver Bow
Submittal Deadline: 06/07/2013
Request for Proposals
Butte-Silver Bow Comprehensive Historic Preservation Plan
The City-County of Butte-Silver Bow, Montana is soliciting proposals from professional facilitators and cultural resource planning consultants, with specific experience working in a consensus based approach to resolve community planning and development issues relating to historic resources.
The facilitation consultant will work with a local 10-member ad-hoc committee and a series of expert speakers over a six-month period to explore various local historic preservation issues and develop a Comprehensive Historic Preservation Plan (Plan) for the community. The project is anticipated to begin in July 2013 and culminate in February 2014 with a presentation of the Plan to the Butte-Silver Bow (B-SB) Council of Commissioners.
A total budget, not to exceed $25,000, has been allocated for this project, including the facilitation and Plan preparation elements of the project and consultant travel expenses. Not including expert speaker expenses. As a project cost-saving measure, the project sponsor, B-SB will provide all historic research data, including existing historic survey and context information, in an format necessary to complete the Plan.
The purpose of the this project is to develop a Comprehensive Historic Preservation Plan (Plan) for Butte-Silver Bow with a specific emphasis on the Butte portion of the Butte-Anaconda National Historic Landmark District (BA-NHLD). The Butte portion of the BA-NHLD is one of the largest national landmark districts in the nation, with over 4,000 National Register contributing historic resources spread over a four-square mile area comprising the Butte Hill, also known as Uptown Butte. The local historic preservation program is currently guided by the 1993 Regional Historic Preservation Plan (RHPP), the Montana SHPO Certified Local Government Program, a local historic preservation ordinance and preservation commission, and numerous supplementary documents.
In spite of many individual milestones achieved over the past twenty years, the goal of creating a comprehensive historic preservation program that enjoys wide-spread community support and understanding has proven elusive, and the full economic and cultural benefits of these historic resources remains unrealized. Recognizing the scale and magnitude of this effort, the proposed community-based planning effort, and resulting Plan, will allow the community to reach consensus on its’ preservation priorities and develop long-term goals for the local preservation program.
The RHPP and related historic preservation planning documents are available for review on the project sponsor’s website at http://www.bsb.mt.gov/boardcom/histpres.asp
or upon request in a CD format.
For a number of reasons and issues, there remains a divisive relationship in Butte-Silver Bow as it relates to its citizens and stakeholders regarding historic preservation. In response, the community has determined the best way to improve these relationships and to insure a productive outcome is to commit to a facilitated consensus-based decision making approach and formalize the resulting recommendations into a Comprehensive Historic Preservation Plan. (Refer to Attachment A for more information on the desired consensus based decision-making approach)
The urgent need for this planning effort was made more apparent by the recent allocation of significant public funds to address a continual cycle of blight and neglect-related problems throughout the community. In addition, a separate larger source of public funding is in the process of being set aside for historic preservation-based economic development in Butte. A current and well-developed Plan will ensure these funds – as well as all future funds, both public and private – are spent efficiently and strategically. (Refer to Attachment B for more information on the desired Comprehensive Historic Preservation Plan format and content)
Major expected outcome(s) of the Plan, include:
• Thorough and detailed discussion and analysis of the current opportunities, obstacles, and threats that impact our local historic resources.
• Prioritized approach to addressing the preservation needs of the community’s vast number of National Register-listed properties, in both public and private ownership.
• Improved understanding, awareness and coordination between and among local historic preservation stakeholders and Butte-Silver Bow’s Community Development, Economic Development, and Enrichment programs.
• Improved compliance with federal, state and local requirements and/or ordinances.
• Increased understanding and awareness of the design options, treatment strategies, and economic tools available to rehabilitate historic properties
• Formalized policies to provide certainty and support for development interests as it relates to our historic district and its properties.
• Programmatic framework to direct and promote heritage tourism, general historic preservation education and awareness programs, and historic preservation trades education efforts.
• Ultimately, a collective vision and strategy for the preservation, promotion, maintenance, and use of historic resources for the benefit of the community.
A ten-member ad-hoc committee, with broad community representation, both from a cultural and economic resource perspective, is in the process of being created to work with the Consultant to develop the Plan. The successful consultant, with support from local planning and community development staff; will facilitate discussions with the ad-hoc committee and the general public; provide relevant background information and advice; capture the ad-hoc committee’s recommendations, and compile and finalize the Plan.
Outside of the Consultant’s responsibilities, but in concert with this effort, a series of four to six experts in various areas of the historic preservation field will be retained to give presentations to the ad-hoc committee and the general public to expand local understanding and awareness of current trends, technologies, and programs impacting historic preservation, at the regional and national level.
The Plan must comply with the requirements of the Certified Local Government (CLG) program as administered by the Montana State Historic Preservation Office (MT-SHPO) and the U.S. National Park Service.
4. Scope of Work
The intent of this section is to provide an outline of the services that the project sponsor anticipates the selected consultant will provide in order to accomplish the development and production of the Plan. The consultant/firm, in preparation of their proposal, should not be limited by the anticipated services identified herein, but should describe any additional services the proposer believes will be beneficial in meeting the project objective.
The consultant will work with the ad-hoc committee to explore, discuss and develop a realistic and achievable Comprehensive Historic Preservation Plan for the community. Through a series of in-depth public meetings (9 meetings, as proposed) with the ad-hoc committee, the consultant will facilitate discussions to arrive at consensus-based decisions and recommendations regarding the contents of the Plan and compile this information into the Plan.
The project sponsor will provide and or prepare:
• access to existing planning documents
• historic resource content for the Plan, including historic images
• background information on current local government programs and polices; and current trends and issues impacting local historic preservation efforts
• topics for Ad-hoc committee consideration
• general project support to the consultant and ad-hoc committee, including meeting coordination (scheduling, advertising, copying and distribution of materials)
• GIS mapping services
The consultant(s) must be able to:
• facilitate open and constructive discussions amongst various stakeholders with sometimes differing views on historic preservation
• educate themselves on local historic resources
• familiarize themselves with existing historic resources, community programs, and the community overall
• provide relevant case study information to expanded local awareness and understanding of historic preservation issues, on a national and international scale
• gather and document public input as to the community’s needs, concerns and ideas
• share relevant professional advice to help the Ad-hoc committee reach consensus on the issues before them
• compile the ad-hoc committee’s findings and recommendations into a professionally formatted and comprehensive Plan.
The Plan should be augmented with graphical images and illustrations to facilitate understanding of concepts.
Presentation of the Plan to the General Public – Once the plan is finalized, the consultant will present an overview of the project, and its purpose, findings, and recommendations at a public meeting.
5. Project Deliverables
The consultant shall produce and submit to the project sponsor, the following:
• Fifteen (15) bound, color copies of the final Plan including appropriate attachments.
• Five (5) electronic copies of the final implementation plan on CD (Word and PDF format, to allow professional re-printing)
• A digital presentation prepared for the general public. The electronic presentation and note script shall be prepared so Butte-Silver Bow may present the program over time and will become the property of Butte-Silver Bow.
Costs associated with preparing and presenting these deliverables shall be included in the proposal budget.
8. Proposal Submission
Proposals must be submitted via email, mail, or hand-delivered, and received by Butte-Silver Bow Planning Department, no later than 5:00 pm on Friday June 7, 2013, at the address noted below. Please include five (5) copies of all hardcopy materials submitted. Proposals submitted by fax will not be considered.
Submit Proposals to Project Manager
Butte-Silver Bow Historic Preservation Officer
155 W Granite St
Butte, MT 59701
INFORMATION TO BE INCLUDED IN THE PROPOSAL
To simplify the review process, the proposal shall include the following information and shall be organized in the manner specified below. The project sponsor reserves the right to negotiate the project scope of work, schedule and budget with the successful consultant and waive minor irregularities and to reject any or all proposals received as a result of the request for proposals. Failure to furnish all information may disqualify a respondent from selection.
Letter of Transmittal - Provide a letter of transmittal briefly outlining the consultant’s understanding of the work, general information regarding the firm and individuals to be involved, and the name, address, telephone number, fax number and E-mail address for the firm’s primary contact person for the proposal.
Profile of Firm – Include general information about the consultant/firm, the consultant/firm’s area of expertise relative to this RFP, a general overview of relevant past experience, and a list of key personnel who would be assigned to the project.
1. The proposal shall include the name of the project manager, his or her qualifications and experience, and the names, qualifications and experience of other key personnel who would be associated with the project.
2. The proposal shall describe the consultant/firm’s experience working with community groups using a consensus-based decision making approach to community planning and development projects, and proposed methodology to accomplish project goals.
3. The proposal shall describe the consultant/firm’s experience developing Comprehensive Historic Preservation Plans, or similar documents, and include at least three (3) references of past clients and projects of a similar nature.
4. The proposal shall discuss the consultant’s/firm’s ability to integrate this project into the consultant’s/firm’s present workload.
Fees and Compensation
Provide a proposed cost plus expenses budget for completion of the scope of services, including travel and deliverables. Quotation of fees and compensation shall remain firm for a period of at least 90 days from the proposal submission deadline.