Request for Proposals

Travel Demand Model

Ozarks Transportation Organization

Springfield, MO

Posted: 01/14/2013
Submittal Deadline: 02/07/2013

Website: http://www.ozarkstransportation.org/Notices/index.html


Below is a scope of work for RFP #002-2013. For the complete RFP, submission information, and reservations/rights held by OTO please visit www.ozarkstransportation.org/Notices/index.html.

The OTO is seeking a qualified consultant to collect socio-demographic and transportation network data, at the traffic analysis zone (TAZ) level, for the base year (2010) and the long-term year (2040). The consultant is then expected to use this data to create a calibrated model of future travel demand on the OTO roadway network. This model is expected to perform within the requirements for air quality modeling as a part of transportation conformity determination.

SCOPE
The Ozarks Transportation Organization travel demand model will have multiple uses once it is complete. These include:
• Congestion Management Process
• Long Range Transportation Plan
• Air Quality Modeling
• Various Traffic Studies, including corridor studies and sub-area plans.

OTO is seeking a multi-modal travel demand model that will fit the above purposes. The model must meet air quality modeling requirements and generate outputs appropriate for use in the EPA MOVES air quality modeling software. OTO does not have a preference for the software which will run the model. As part of the proposal, the consultant is expected to name the preferred modeling software and explain why it is the most appropriate fit for OTO. Consultant should also be able to demonstrate expertise and capacity with selected software.

OTO only has the data available as listed. Any additional data needed by the consultant shall be obtained by the consultant, and any related costs thereof are assumed to be part of the rate proposed in response to this RFP. OTO is willing to consider and encourages the use of innovative data sources, such as floating car data, including cell phone or bluetooth data, as well as the Quarterly Census of Employment and Wages and Longitudinal Employer-Household Dynamics data. Consultant is expected to describe the data to be used, the potential source or methodology for sourcing said data, and the associated data procurement costs.

DATA AND INFORMATION TO BE PROVIDED BY OTO
OTO currently has access to the following data sources for the travel demand model:
• Reproducible base maps for the urbanized area
• Reproducible base map of the 2010 traffic analysis zones for the urbanized area
• Map of census tracts and block group maps
• 2005, 2008, and 2012 transportation network maps
• The most current land use and zoning maps, including proposed future land use
• List and map of special generators with contact name for special generators
• Most recent Transportation Improvement Program (TIP), 2035 Long Range Transportation Plan, and most recent capital improvement plans
• Available recent aerial photography for the area
• Available GIS files that may expedite the work at the zonal level, including Road Network Shapefiles (may need attention from consultant to be model-ready)
• Travel Time Runs on CMP System
• Traffic Counts

OTO DOES NOT have any specialty survey data including household, worksite, or external station survey data. If this or any additional data is required for the production of the model as proposed, the costs of data procurement should be included in the proposal.

CONSULTANT WILL BE EXPECTED TO PERFORM OR PROCURE THE FOLLOWING:
Selected consultants must possess the expertise and capacity to be able to perform any and all of the travel demand modeling tasks listed below, in addition to any other tasks necessary to complete the project to OTO’s satisfaction:

Task 1. Develop Model Parameters
• Establish data needs and procurement methods
• Establish project timeline
• Deliverables:
o Develop a working document outlining data requirements, proposed sources, schedule for collection, and costs for data to be purchased or collected.
o Timeline for model development, including data acquisition.

Task 2. Data Collection and Analysis
• Develop household and workplace characteristics for base-year (2010) and forecast year (2040)
• In consultation with OTO, develop population and employment projections for forecast year (2040)
• Work with OTO staff in developing a database of traffic counts and other network attributes
• Supplementary traffic data collection as necessary
• Deliverables:
o Digital copy of all data collected and formatted for selected model software

Task 3. Develop New Model
• Develop new model to 2010 calibration year
• Create network model files
• Code intersections
• Code transit routes
• Create mode split
• Create centroid connectors for existing TAZ structure
• Enter traffic count information
• Compile and enter land use/socioeconomic data
• Develop trip generation rates
• Evaluate external trip characteristics
• Calibration/validation
• Deliverables:
o A calibrated model and accompanying input files
o Calibration report

Task 4. Traffic Forecasts
• Generate future trips
• In consultation with OTO, develop growth rates for the OTO region and other agencies for external zones
• In consultation with OTO, determine scenarios for low, medium, and high growth rates
• Code network modifications for each scenario
• Run model for each scenario
• Provide plots showing volumes, link volume-to-capacity ratios, and other data outputs as model may produce
• Provide summary statistics (annual and/or daily) including, but not limited to:
o Total Trips
o Vehicle Miles of Travel
o Lane Miles
o Average Volume-to-Capacity ratio
• Deliverables:
o Resulting model files for each scenario run
o GIS ArcMap-ready files of each scenario result with all summary statistics for each link
o Documentation of the improvements made and the assumptions for the forecast-year adjustments

Task 5. Documentation
• Document the model and modeling process
• Summarize all quantification of assumptions
• Deliverables:
o Provide documentation so a knowledgeable modeler can repeat the process and run alternative scenarios
o Report summarizing the model, with review by OTO
o All model files in a digital format ready to be used by consultants for micro-simulations or specific model runs based on additional scenarios

Task 6. Training
• Alternate task
• Include pricing to provide training to OTO staff to do model runs as well as the cost of any software licensing fees and additional equipment if needed.

Task 7. On-Call Model Runs
• Include pricing to accommodate on-call model runs at OTO’s request after completion of this project. This item is not included in the budgeted amount as listed in this RFP. On-call model runs should be completed within 30 days of request by OTO.

Task 8. Model Update in 5-Years
• Should OTO decide to exercise this request, include pricing to conduct one model update in five years time. This item is not included in the budgeted amount as listed in this RFP.

Any additional tasks integral to the modeling process not listed here.

PROJECT SCHEDULE
Consultants are asked to propose a project schedule with estimated time to complete each task. Sufficient time must be allowed for agency review and for adoption of the base year and forecast year control totals by OTO. Ability to demonstrate prompt project completion will be considered during the proposal review process.

REPORTING REQUIREMENTS
On or before the 10th of each month, the consultant shall submit a brief progress report describing the work accomplished and technical decisions made during the previous reporting period, and highlighting the work to be completed for during the next period. A percentage estimate of the work completed for each task shall be provided and an estimate of the total percentage of the project should be made.

DELIVERABLES
Documentation of work, data sources, collection procedures, modeling techniques, and calibration methodology with results and application shall be bound in a final technical model report. A colorized pdf of the final report shall also be provided.

In addition to the document and report, OTO will take delivery of all model files. Electronic copies of all files and a guidance manual shall be provided.

Additional deliverables as described under each task shall also be furnished to OTO as each task is completed.

BUDGET
OTO has budgeted $150,000 for the delivery of a working and calibrated travel demand model which encompasses the OTO planning area. It is expected that the consultant will enter into a contract to perform the work for a fixed price, or lump sum, basis.

PAYMENT FOR SERVICES
Invoices will be accepted and OTO will pay up to 50 percent of the contract amount as each task is completed and deliverables are received. The remaining 50 percent will be paid upon project completion, through Task 5. Tasks 6, 7, and 8 will be paid upon completion of those individual work products as requested.

RFP PROCEDURE

RFP RESPONSES MUST INCLUDE
Understanding of the Proposed Project. This section should demonstrate the consultant’s understanding of the project need, the work required, and any local issues or concerns. This description should be concise, candid, and not a mere duplication of the RFP’s scope of services.

Proposed Work Plan. The consultant should present the work plan necessary to complete the work itemized under the scope of services. The proposed work plan should address each of the specific work elements described in the scope of services. The proposed work plan should address each of the specific work elements described in the scope of services, but consultants may propose additional work beneficial to completing the work specified. Consultant is also encouraged to provide any recommendations on improving efficiencies in the process. Where appropriate, the methodology to be used to accomplish a specific task should be described. All proposed meetings and/or reviews should be included under each task. Any data or assistance anticipated to be required from OTO staff should be specified. All final products should be specified.

Schedule. A proposed schedule for completing each talk proposed should be provided. For each review proposed by the consultant, the schedule shall reflect the maximum allowable review time available to maintain the schedule as proposed. The schedule shall also reflect expected dates for deliverables and the 30 days requested by the OTO for review and approval before proceeding to the next task.

Cost Estimate. A complete cost estimate for the total project, as well as individual cost estimates for each task outlined in the proposal. Consultants are encouraged to propose alternates and relevant pricing for the completion of each task.
Company Information. The complete legal name, address, telephone number, and e-mail of the Company including the name of the person to contact for discussion of the submission.

Company Overview. Overview of the firm, including the year founded, office locations, and the number of years in practice. A description of the firm's current staffing, and details as to experience and educational qualifications. Include the names of the individuals who primarily contributed to the submitted response.

References. A list of references, with phone numbers, for similar work completed.

SUBMISSION DUE DATE
One (1) digital copy in Adobe PDF format will be received at OTO no later than 4:00 P.M., Thursday, February 7, 2013. Proposals may be submitted by hand delivery, mail, or by e-mail. Submissions should be received by OTO no later than the delivery deadline. Submissions shall be addressed as follows:

By Mail:
Ozarks Transportation Organization (OTO)
205 Park Central East, Suite 205
Springfield, MO 65806

By E-Mail:
dparks@ozarkstransportation.org
Submissions should be marked in the subject line or on the envelope:
“REQUEST FOR PROPOSAL: #002-2013”

Proposals submitted by e-mail are not to be considered received until a confirmation has been sent by the Purchasing Agent, Debbie Parks. The confirmation subject line will read, “Confirmation Receipt – OTO RFP 002-2013.” It is the responsibility of all submitters to verify receipt of proposal. All Proposals must be valid for a minimum period of sixty (60) days from the close of this RFP.

SUBMISSIONS EVALUATION PROCESS
The evaluation of submissions will include the following:
OTO’s Model Subcommittee may confer with all responsible proposers who have been short-listed and may arrange, if necessary, for interviews/presentations by the short-listed firms.

OTO reserves the right to conduct pre-award discussions with any or all responsive and responsible consultants who submit proposals determined to be reasonably acceptable of being selected for award. Consultants shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of submissions; and such revisions may be permitted after submission of proposals and prior to award of contract.

CRITERIA FOR AWARD
OTO will evaluate submissions. Each submittal will be evaluated for full compliance with the RFP instructions. The objective of the evaluation will be to recommend the consultant who is most responsive to the herein described needs of OTO. Proposals which are responsive to this Request for Proposal will be evaluated based on, but not limited to, the following criteria:

• Responsiveness to RFP (55 points)
o Multi-modal
o MOVES Model
o Data Collection Methods
o Scenarios
• Prior Experience (25 points)
• Price (15 points)
• Schedule (10 points)
• Other (5 points)

OTO reserves the right to select the firm with the most responsible and responsive Proposal which it finds to be within the best interest of the OTO.