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Conference Program Planning Schedule
This section provides information on the complete conference planning cycle.
It also contains important dates
and deadlines necessary for you to plan division conference-related work.
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June 6, 2008
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Orientation to National
Conference
Staff organizes a conference call for Division Chairs to orient them to
their work on the National Conference and to the Conference Manual for Divisions
Manual and all forms are loaded onto the website. |
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| June 30, 2008 |
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Appointment
of Division Session Proposal Coordinator Deadline
Division Chairs appoint the Division Session Proposal Coordinator and inform
staff. |
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| July 11, 2008 |
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Conference Call for Key Conference Program Players
Staff sets up a conference call and notifies all Division Chairs and Division Session Proposal Coordinators. Each division appoints one person to attend the call. In this conference call, the divisions hear what each of the principal players in the conference is planning for his or her area. Each division will also report on its proposed sessions. |
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| July 21, 2008 |
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Mobile Workshop Proposal Deadline |
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| August 15, 2008 |
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Division Member Proposal Submission
Division members will submit online their proposals to be considered by the division. |
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| August 26, 2008 |
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Session Proposal Deadline
Division Session Proposal Coordinators inform staff which two proposals they selected. |
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| September 3, 2008 |
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Division Chair Notification
Division Session Proposal Coordinator sends a courtesy copy of the session
proposals to the Division Chair. |
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| September 5, 2008 or earlier |
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Incomplete
Proposal Notification and Problem Notification
If proposals are incomplete, staff notifies the Division
Session Proposal Coordinator to take action to complete.
Staff notifies Divisions (Division Chairs and Division Session Proposal
Coordinators) of all division proposals that have been received. |
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| November 13, 2008 |
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Acceptance
letters sent to proposers and organizers.
Detailed information about upcoming deadlines, forms, and
registration will be covered. Note: This is the last communication with proposers unless the proposer is also listed as the organizer. |
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| November 14, 2008 |
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Session Management, a resource
for session organizers, moderators, and speakers, is available online.
Find instruction manuals on how to prepare for your session in this website section. |
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| December 2008 – January
2009 |
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Preliminary Program Mailed to all Members
and Moderators |
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| December 11, 2008 |
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Invited
Speaker Deadline
Organizers submit speaker names and addresses online |
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| January 29, 2009 |
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Speakers confirm their participation. |
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| March 2009 |
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Deadline: Register for the conference.
Session
organizer fills out Audiovisual Form. Session speakers
fill out Permissions and Biographical Data form. |
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| Week before conference |
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Deadline: Preload PowerPoint presentation |
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| April 25–29, 2009 |
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National
Planning Conference |
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| May 28, 2009 |
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Deadline
for Session Evaluations
Division members submit to staff. |
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