Determination of Venue/Date

In coordination with the APA Chapter, the Facilitator and Organizing Committee should determine the best venue and date for the town hall meeting. When considering a date and location, the Facilitator and Organizing Committee should review related activities or conferences that the town hall could be held in conjunction with to boost visibility and attendance. In many cases, town halls will be held in conjunction with APA Chapter conferences. When looking for possible venues, here are some options:

  • Municipal buildings;
  • Metropolitan Planning Organizations (MPOs) and Councils of Government (COGs);
  • Academic institutions;
  • Libraries;
  • Civic institution facilities;
  • Conference centers (in hotels or convention centers); and
  • Auditoriums.

When gauging the potential venue's capacity, the Facilitator and Organizing Committee should carefully review local/regional interest and expected participation. Additionally, when at all possible, organizers should seek in-kind sponsorship for the venue, including any materials needed for the event such as audio/visual equipment, printing, and refreshments.

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