Request for Proposals

Travel Surveys & Demand Model Update

Memphis Urban Area Metropolitan Planning Organization

Memphis, TN

Posted: 03/01/2013
Submittal Deadline: 03/27/2013

Website: http://memphismpo.org/index.php?option=com_content&view=article&id=132&Itemid=432


Mid-South Regional Household Travel Survey, Freight Survey, Transit On-Board Survey, and Travel Demand Model Update

NOTE: This description does not contain the entire text of Shelby County RFP # 13-002-44. The complete RFP document is included here as a download, and please visit the Memphis MPO’s website as listed above for the full RFP document and related attachments.

INTRODUCTION:
Shelby County Government (the “County”), on behalf of the Memphis Urban Area Metropolitan Planning Organization (“Memphis MPO”), is seeking proposals from interested and qualified professionals to design, test, and implement a household travel survey, a freight survey, and a transit on-board survey for the seven county portion of the Memphis Metropolitan Statistical Area within the states of Tennessee and Mississippi, as well as to update the Memphis MPO Travel Demand Model. This Request for Proposal (“RFP”) is being released to invite interested and qualified consultants to prepare and submit proposals in accordance with instructions provided where one successful candidate will be selected and invited to enter into a contractual relationship with Shelby County for the Services outlined in this RFP. In this RFP, the terms Proposer and Provider are used interchangeably unless the context indicates otherwise.

MINIMUM PROPOSER REQUIREMENTS

All Proposers must:

1. Have a minimum of five (5) years’ experience in preparing regional Travel Demand Models using the TransCAD software platform.
2. Have a minimum of five (5) years’ experience in conducting regional Household Travel Surveys, Freight Surveys, and Transit On-Board Surveys.
3. Have sufficient, competent and skilled staff as well as the technology to perform the services required.
4. Have all appropriate licenses and certifications required in the State of Tennessee to perform the Services.
5. Possess the minimum insurance requirements (MANDATORY, please review closely).
6. Proposer must adhere to all Title VI requirements and provide proof/documentation if necessary.
7. Have all appropriate licenses and certifications required in the State of Tennessee to perform the Services and procure all permits, pay all charges, taxes and fees.
8. Apply and qualify for an Equal Opportunity Compliance (EOC) certification number prior to submitting your response.
9. Adhere to all Title VI requirements and provide proof/documentation if necessary.
10. Provide a written statement of compliance to the Living Wage Ordinance located on page four (4) item H.
11. Independent contractors (sole proprietors) must adhere to State of Tennessee Public Chapter No. 436, known as the “Tennessee Lawful Employment Act” (effective date of 01/01/12). Proof and documentation of employment eligibility must be included with the proposal.

Please Note: As a part of doing business with Shelby County, each individual, company, or organization is required to obtain an “Equal Opportunity Compliance” certification number prior to submitting your response.

You can access the online application to receive the numbers indicated above at www.shelbycountytn.gov and click the link “Department” at the top, then P for Purchasing Department, then click on the link “Conducting business with Shelby County”. Please download the application instructions and read thoroughly prior to accessing the application.

If you have any questions regarding the application, you may contact Purchasing at (901) 222-2250 or the EOC Administration at (901) 222-1100.

CORRESPONDENCE

All correspondence, proposals and questions concerning the RFP are to be submitted to:

Nelson Fowler, Manager A
Shelby County Government
160 N. Main St. Suite 550
Memphis, TN 38103
(901) 222-2250

Respondents requesting additional information or clarification are to contact Nelson Fowler in writing at nelson.fowler@shelbycountytn.gov or at the address listed above. Questions should reference the section of the RFP to which the question pertains and all contact information for the person submitting the questions. IN ORDER TO PREVENT AN UNFAIR ADVANTAGE TO ANY RESPONDENT, VERBAL QUESTIONS WILL NOT BE ANSWERED. The deadline for submitting questions will be Thursday, March 21, 2013 by 12:00 p.m. (CST). These guidelines for communication; have been established to ensure a fair and equitable process for all respondents.

Note: All written questions submitted by the deadline indicated above will be answered and posted on the County’s website at www.shelbycountytn.gov within 48 hours of the above cut-off date.

Please be aware that contact with any other personnel (other than the person clearly identified in this document) within Shelby County or its benefit administrators regarding this RFP may disqualify your company from further consideration.

BACKGROUND:

The Memphis Urban Area Metropolitan Planning Organization (Memphis MPO) is the regional transportation planning organization for Shelby County, TN, and portions of Desoto County, MS and Fayette County, TN. The Memphis MPO is responsible for working with local, state and federal agencies, the private sector, citizens and stakeholders to plan coordinated transportation systems designed to move people, goods and services affordably, efficiently and safely throughout the MPO area. The Memphis MPO was established by the federal government to ensure that transportation decisions within the MPO area are performed in a continuing, comprehensive and cooperative process.

This Request for Proposal (RFP) is intended to produce a survey of multimodal travel patterns for the portion of the Memphis TN-MS-AR Metropolitan Statistical Area within the states of Tennessee and Mississippi, and to update the Memphis MPO’s regional Travel Demand Model. The proposed study process seeks to gain a statistically significant picture of travel within the region and to provide updated and additional functionality to the Travel Demand Model for the purposes of long-range multi-modal transportation planning.

The study area for the household travel survey will consist of the seven (7) counties comprising the portion of the Memphis TN-MS-AR Metropolitan Statistical Area (MSA) within the states of Tennessee and Mississippi. These are Fayette, Shelby, and Tipton Counties in Tennessee; and DeSoto, Marshall, Tate, and Tunica Counties in Mississippi. The current Memphis Travel Demand Model covers all or part of DeSoto, Fayette, Marshall, Shelby, and Tipton Counties, as illustrated in Attachment 1 – Travel Survey and Travel Demand Model Boundaries.

The Memphis MPO will be acting as the lead agency for the development of the Household Travel Survey and the Travel Demand Model Update. Additional partners for the project include the Tennessee Department of Transportation (TDOT), Mississippi Department of Transportation (MDOT), and Memphis Area Transit Authority (MATA).

PURPOSE:

The purpose of this project is to:

1. Conduct a regional data collection project for the portion of the Memphis TN-AR-MS Metropolitan Statistical Area located within the states of Tennessee and Mississippi, including a household travel survey, freight survey, bicycle-pedestrian survey, and on-board transit survey, to gain a statistically significant picture of travel within the region; and
2. Update the Memphis MPO’s regional Travel Demand Model by incorporating data collected in the travel surveys as well as providing additional functionality to assist the MPO in long- and short-range transportation planning activities, transportation performance measurement, air quality analysis, etc.

The Memphis Urban Area MPO last conducted a regional household travel survey in 1998. Since that time, the Memphis region has experienced significant growth, particularly in its suburban centers, including northwest Mississippi. Additionally, logistics and freight traffic continues to be a vital component of the region’s economy and transportation network.