Request for Proposals

Comprehensive Master Plan

City of Richmond

Richmond, TX

Posted: 07/01/2013
Submittal Deadline: 07/18/2013

Website: http://ci.richmond.tx.us


A COMPREHENSIVE MASTER PLAN FOR THE CITY OF RICHMOND, TEXAS

INTRODUCTION and SUMMARY

The City of Richmond is seeking to engage a planning consultant for the purposes of developing and implementing a Comprehensive Master Plan project for the City. Richmond is a rapidly growing community located in county seat of Fort Bend. A recent election by the voters of Richmond has given the City a home-rule charter along with planning and zoning.

The City is seeking a Comprehensive Master Plan in order to:

• Decide which types of development opportunities are compatible with the City’s vision for the future.
• Provide guidance in making land use decisions.
• Preserve historic sites; improve neighborhoods and the overall quality of life.
• Promote economic development.
• Review and update current Parks and Open Space Master plan and Transportation Master Plan.

Community Profile

Richmond, the county seat of Fort Bend County, is on the Brazos River fifteen miles southwest of Houston. The city's transportation links include U.S. highways 90A and 59 (future I69 corridor), the Southern Pacific Railroad, and the Atchison, Topeka, and Santa Fe Railway. In early 1822 a group of twelve to fifteen men led by William W. Little camped in the vicinity of the present city and were soon followed by other members of Stephen F. Austin's Old Three Hundred. A log fort built at the bend in the Brazos River became the nucleus of a settlement, which came to be known as Fort Bend, or the "Fort Settlement." In early 1837 the town of Richmond was established by Robert Eden Handy and his business partner, William Lusk, and as early as April the partners were advertising to sell lots in the town. Named after Richmond, England, the town was first incorporated by the Republic of Texas in May 1837

By 1990 there were 9,801 people living in Richmond. The population reached 11,081 in 2000. In 2010, the U.S. Census stated the population for the City of Richmond to be approximately 11,600. The current population of Richmond is estimated at 12,067.

Existing retail and commercial development is primarily located in and around the downtown area, US 90A corridor, FM 359, and FM 762 to US Hwy 59 corridor. Opportunities exist along the current ETJ of US Hwy 59 as properties are developing. The City has a designated Historic area which includes downtown Richmond and surrounding areas.

The structure of the government and management for the City of Richmond begins in the hands of 12,067 citizen-constituents. Richmond has a Commissioner-Manager form of government. The elected three member City Commission appoints a City Manager who is charged with implementing the policies of the Commission as well as overseeing the day to day operations of City government. The citizens recently decided on two propositions to create a Home-rule Charter which also incorporates zoning. Neighborhood foundations are very active within the city.
Study Schedule

Project participation by the selected consultant is anticipated to begin in August. As a result of the recent election in May, the City must create a Planning & Zoning board within 12 months. Although the final completion of the plan is somewhat dependent upon the interaction with and decision making speed of the City government, the entire plan should be completed in draft form no later than March 1, 2014, with final adoption no later than May 1, 2014 or other date as agreed to by the City Manager and Commission.

GENERAL SCOPE OF SERVICES and TASKS

Plan Elements

The Comprehensive Master Plan is viewed primarily as a land use and urban design plan, but by necessity will address related issues. The Comprehensive Master Plan is also envisioned as both a physical plan and a policy plan to guide development citywide, and is intended to serve as a framework for subsequent, more detailed planning. The City has established the following plan elements to serve as a guide for plan development. The consultant is welcome to suggest creative or innovative additions or modifications to these components.

A. Citywide Profile
Prepare a profile of the City of Richmond, including history, location and general physical characteristics. Include a background of the Comprehensive Master Planning process.

B. Development of Goals, Objectives and Policies
Prepare detailed goals, objectives and policy statements that will be used as a guide for evaluating development proposals in the planning area.

C. Demographic and Population Analysis and Projections
Prepare demographic and economic profile based on collection and analysis of data, including population projections and trends of socio-economic variables. Utilize existing Fort Bend Needs Assessment Report and existing studies prepared by other Entities to prepare demographic and economic profile.

D. Inventory of Existing Conditions
Prepare profile of existing conditions for land use, natural environment, thoroughfares and transportation, community facilities, educational facilities, and other salient topics. Provide general maps if applicable.

E. Land Use Plan
Clearly define all land use categories and establish criteria to be utilized in determining the location of these uses. Analyze the locations for future community and educational facilities. Provide general land use map for zoning.

F. Updated Transportation Plan
Define current and future circulation patterns for pedestrians, bikes and motor vehicles, with consideration of future mass transit possibilities. Analyze existing thoroughfare system for improvement.

G. Updated Parks & Open Space Master Plan
Integrate and update the Parks and Open Space Master Plan.

H. Annexations
Special consideration should be given to any unincorporated areas within the City’s Extra-territorial Jurisdiction, (ETJ). New guidelines regarding physical and fiscal impacts, as well as any impacts on service delivery (i.e.: emergency services, law enforcement response, student-to-teacher ratios, etc.), as a result of annexation, should be given due consideration to ensure that the health, safety, quality of life and fiscal well-being of the general public is not compromised.

I. Creation of Planning & Zoning Commission
The consultant shall assist the City Commission and staff in the creation of policies and procedures to effectively guide a Planning & Zoning Commission during its creation and future years.

Citizen Participation

Public input is a vital part of the planning process. It instills a sense of pride and ownership in the plan with the community, thereby leading to a greater desire to implement its goals and objectives. The Consultant shall design and implement a plan guidance and public participation process incorporating effective and innovative participation techniques. This process should include any formal committees or other mechanisms deemed necessary such as conducting public participation forums, developing and utilizing neighborhood citizen planning groups, or putting in service the City’s Internet presence.

Implementation

The most common criticism of any plan is that it sits on a shelf and gathers dust. In order for this plan to avoid this fate, the plan shall include an aggressive and rational work program or strategy for implementation of the goals and objectives of the plan.

General Products Expected from the Planning Process

• Completed Plan document with recommended policies and supportive tables, graphics, charts and maps
• Reproducible plan document, including 30 original copies
• Electronic file of plan document: Microsoft Word, Adobe Acrobat, shapefiles and map files.
• Land use map with summary of major recommendations
• Updated Transportation Master Plan
• Updated Parks and Open Space Master Plan
• Creation of Planning & Zoning Guidelines

General Expectations of the Chosen Consultant

Consultant will take the lead role in all public forums, workshops, meetings and hearings. City Staff will provide a supporting role during this process. The consultant will be responsible for utilizing a variety of methods to gather input from stakeholders in the community including but not limited to town hall meetings, public hearings, open houses and surveys. The consultant will be expected to begin work as soon as the consultant selection process is complete. The consultant will furnish all required labor, materials, supplies and travel required in connection with the project. The City expects that the consultant staff will include individuals with expertise in fields of Comprehensive Master Planning, transportation planning, traffic engineering and GIS/mapping as well as technical report writing.

INFORMATION FOR CONSULTANTS

Form of Proposals

The consultant proposal should include the following information:

• Description of the firm’s interest in participating in the project.
• Names and titles of professionals and support staff who will work on the project. If the project is to be a joint venture between several consulting firms, the proposal should so state.
• A proposed work program to respond to the scope of work in this RFP, including at least a provisional schedule of the sequencing and approximate duration of tasks.
• Description of up to five projects indicating relevant experience and including a brief description of the project, client and phone number, budget, and role.
• Names, addresses, and telephone numbers of references or clients for whom the consultant has recently performed services.
• Brief resumes of key consulting staff persons.
• If the consultant intends to use sub-consultants, the proposal shall include the same information as that required for the consultant. Once the consultant’s proposal is selected, sub-consultants may not be substituted without approval of the City.

Evaluation of Proposals

The following criteria will be considered in evaluating the proposals and selecting a consultant:

• Capabilities and previous experience in comparable projects of this kind and the specialized experience and technical competence of the consultant.
• The firm’s specific approach to the project. Although the City has identified a general nature of services required, the consultant is given broad leeway toward approach and methodology to provide the requested services.
• Past record of performance on contracts with other governmental agencies of public bodies, including such factors as quality of work, control of costs and ability to meet schedules.
• Capacity of the candidate to perform the work in a timely manner.
• Qualifications of individuals who would have direct involvement in tasks on this project.

Selection of Consultant
A committee consisting of members of the City Commission and City staff will select the consultant. All proposals are considered public records. The committee reserves the right to request additional information from consultants submitting proposals. The committee may schedule interviews from a short list after a review of proposals.

The City of Richmond reserves the right to reject any or all proposals and the right in its sole discretion to accept the proposal it considers most favorable to the City’s interest. The City further reserves the right to reject all proposals and seek new proposals when such procedure is deemed reasonable and in its best interest.

Method of Compensation
Upon selection, the consultant will propose a contract for review by the City of Richmond. The contract with the consultant is to be for a not-to-exceed amount, with reimbursement on a monthly percentage-of-work basis. The City Manager will review and, if proper, approve for payment all invoices submitted by the consultant under the contract.

INSTRUCTIONS FOR PROPOSALS

1. Proposals must be submitted to:
Terri Vela, City Manager
City of Richmond
402 Morton St.
Richmond, TX 77469

2. Six (6) copies of the proposal must be received at the above address by 4:00 p.m. of Thursday, July 18, 2013. The proposal package should be labeled “COMPREHENSIVE MASTER PLAN”.

3. Any questions concerning proposals should be directed to Terri Vela, City Manager, at (281) 342-5456.
IMPORTANT DATES

Original Advertise and Distribute RFP — June 13, 2013 to June 20, 2013
Extended RFP Submittal Deadline — July 18, 2013
Review of Proposals — July 19, 2013 to July 26, 2013
Interviews Conducted — July 29, 2013 to Aug 2, 2013
Consultant Selected — August 5, 2013
Start Date — August 5, 2013