Request for Proposals

Facility Needs Assessment and Feasibility Study

Bettendorf Parks and Recreation Department

Bettendorf, IA

Posted: 05/02/2014
Submittal Deadline: 05/19/2014

Website: http://bettendorf.org


Scope of Services

Project Overview:
Project review including any related existing plans and updates
A. Review of existing facilities information (3 facilities)
B. Identify any potential constraints and parameters
C. Meet with project team
1. Project team – 2 City Staff, one Park Board representative and one City Council Member and 4 Community members

Market Analysis:
A. Service area identification for each facility
B. Demographic characteristics/community profile
1. Population/age range/income
2. Businesses/schools
3. Trends
C. Competitive market analysis
1. Alternative recreation/aquatic facility providers
2. Facilities and services offered
3. Admission rates/attendance numbers

D. Comparison with national, regional participation statistics and trends
1. National Sporting Goods Association (NSGA) and National Endowment of the Arts (NEA) and National Recreation and Park Association (NRPA) standards
2. Potential participation levels

Physical Facility Assessment:
A. Review of the physical condition of each facility
1. Basic assessment of the condition of each facility completed using a one day walk through of all three facilities to complete an initial evaluation of existing conditions that will be followed up by a written final report with photographs identifying opportunities, challenges, and cost ranges for renovation, and or expansion of existing facilities.
- Building code
- Structural issues or deficiencies
- Building systems (mechanical, electrical, plumbing)
- Finishes
- Equipment and furnishings
B. Determine required physical improvements (including site features) required for each existing facility
1. Approximate cost ranges for improvements

Functional Facility Assessment:
A. Review of existing facilities/programs/services
1. Existing aquatic/recreation program and rental or other usage statistics from all three facilities
2. Basic assessment of the functional efficiency of each facility
- Facility amenities and sizing
- Supervision and maintenance requirements
- Ability to meet community recreation needs
- Management and operational issues
B. Determine optimal functional/operational improvements for each facility for future use
1. Physical changes (with approximate capital costs)
2. Operational and management changes (operational costs and revenues)

Citizen Participation Plan:
A. Review any existing research for the three city facilities and for any related facilities in the Quad City area
B. Conduct a statistically valid survey of the community (300 responses)
1. Determine desired data needs
2. Review phone/mail survey instrument and questions
3. Interpret survey results
C. Conduct community meetings (2)
1. Determine community satisfaction with current recreation facilities
2. Identify priorities for future recreation services and facilities
3. Assess willingness to pay
D. Conduct stakeholder interviews (10 max)
1. Identify key community leaders and project influence individuals
2. Conduct interviews to gain responses from these individuals/groups
E. Conduct focus group sessions (6 max)
1. Identify key demographic and/or interest groups
2. Conduct interviews to gain responses from these individuals/groups
F. Compile and interpret all information received

Future Recreation Facilities Recommendations:
A. Ability of existing facilities to meet future recreation needs and demands
1. Facility improvements or additions that are needed
2. Operational, management or maintenance improvements
B. Determine if there is a need to
1. Close facilities
- Estimated Overall City Budgetary Impact
C. Consolidate facilities
1. General site requirements and possible location
2. Approximate number, amenities and size
3. Basic capital requirements
4. Basic operational budget requirements
5. Projected facilities revenue and estimated overall City budgetary impact
D. Alter or change the operations and management plans
1. Basic capital requirements
2. Basic operational budget requirements
3. Projected facilities revenue and estimated overall City budgetary impact
E. Add new facilities
1. General site requirements and possible location
2. Approximate number, amenities and size
3. Basic capital requirements
4. Basic operational budget requirements
5. Projected facilities revenue and estimated overall City budgetary impact (including potential private sector property/sales taxes etc.)
F. Possible partners
G. Suggested potential funding mechanisms including bonds, sponsorships, partners, donations, etc.

Preliminary Report:
A. Presentation to Park Board
B. Any recommended adjustments made

Final Report:
A. Written and digital copies (with any appropriate documents in both CAD and PDF formats) of final report provided
B. Color renderings of final concepts of proposed facility options printed on heavy photo paper and mounted on rigid gator board
C. Presentation of report to City Council and at a subsequent Public Hearing