Request for Proposals
Supply Chain Mapping and Analysis
Oklahoma State University Institute of Technology
Submittal Deadline: 08/05/2014
This Request for Proposal (RFP) is issued on behalf of Oklahoma State University Institute of Technology (OSUIT), the proposed recipient institution in an Office of Economic Adjustment grant project, awarded by the U.S Department of Defense (DoD).
I .I OSUIT is Oklahoma's only university of applied technology and has a long tradition of working with the Department of Defense and veterans. The institution prepares students for careers in technology and industry. Founded in 1946, OSUIT is a public institution with a reputation for providing comprehensive, high quality, advanced-technology instructional programs. The campus sits on land that was a military hospital during World War II. The state purchased the land from the federal government for one dollar and created an institution that was focused on training disabled veterans from the war. That tradition continues today as OSUIT is recognized as a "military committed" campus that provides a wide variety of training programs for veterans. The campus is known for its hands-on technical education, its state-of
the-art equipment, and its unique partnerships with industry.
1 .2 The supply chain mapping exercise envisioned in the RFP (described in more detail below) will identify the scope and nature of DoD economic activities in Oklahoma that are related to contract awards and assess the dependency of regions on DoD spending. It will employ a nationally-recognized DoD economic impact supply chain model to quantify the vulnerability of the DoD activities. It will populate a data bank and analytical modeling capacity to facilitate continuing economic impact analyses relative to changing DoD budgetary conditions and expenditure policies. This data collection, supply chain, and analysis will serve as the basis for market diversification strategies to be put in place.
t .3 The contractor will work with the Grant Program Manager and key OSUIT personnel. Participation in regular video/telephone Project Performance Team meetings; consisting of the President of OSUIT, the Grant Program Manager, and grant project Staff will be expected.
1.4 This RFP has been advertised and distributed to vendors who are believed to be qualified to perform the services requested herein. OSUIT accepts no liabilities for the deletion of any organization from distribution, and inclusion of the distribution of this RFP does no assume qualification. The purpose of the RFP process is to determine the qualification of the participants and potential costs of this project.
t .5 All information submitted in response to this RFP will be used by OSU solely for the stated intended purposes.
Oklahoma continues to be at risk of negative impacts resulting from significant cuts to DoD budgets over the next several years. According to an economic impact report published in partnership by the Oklahoma Department of Commerce and Oklahoma 21st Century Research Foundation in 2011, over 70,000 military personnel and contractors were employed at Oklahoma's military installations in FY 2010. These jobs, and the operations at the installations, supported an additional 64,700 jobs in Oklahoma's economy for a total employment impact of nearly 135,000 jobs in the state. Impacts on Oklahoma's Gross Domestic Product (GDP), a value-added economic activity, totaled more than $9.6 billion in FY 2010, which was more than 7% of the size of the state's entire economy. Oklahoma is home to six major military installations:
Air Force: Altus Air Force Base, Tinker Air Force Base, Vance Air Force Base, and the 138th Fighter Wing - Oklahoma Air National Guard
Army: Fort Sill and McAlester Army Ammunition Plant
2.2 The military installations in Oklahoma are vital to the preparedness of the United States' military forces. Vance AFB provides undergraduate pilot training. Altus AFB trains pilots in larger, multi-engine aircraft such as the C-17 and KC-135. Fort Sill, the oldest military installation in Oklahoma, provides basic combat training in addition to training artillerymen. McAlester Army Ammunition Plant ensures that our nation's warfighters have the ammunition and explosives needed for training as well as in battle.
Tinker AFB maintains, repairs, and overhauls military aircraft in addition to providing additional strategic capabilities to the military. The 138th Fighter Wing of the Oklahoma Air National Guard includes fighter, medical, maintenance, logistics readiness, civil engineering, and security force squadrons.
2.3 With three Air Force bases, a significant Air National Guard facility, and two Army installations, there is an obvious presence of airmen and soldiers in Oklahoma. However, even though there is not a Navy base in Oklahoma, there is a significant presence of sailors and Marines in the state. From Tinker AFB, the Navy operates Strategic Communications Wing ONE which provides communications to strategic forces, including nuclear submarines, around the world. From Fort Sill, a detachment of the US Marine Corps trains Marine artillerymen. In addition to the active duty military personnel stationed at each of these installations, there are sizable numbers of federal civilian employees and contractors that also work at or in conjunction with the military installations.
2.4 The economic activity at the military installations creates impacts throughout Oklahoma's economy. Any cuts in the defense budgets would have a significant effect on the defense industry statewide because of this high dependency on defense spending and contracting. This would be felt not only by Tier I industries, but also by the many supply chain industries at the state and local levels.
2.5 In response, OSUIT has proposed a comprehensive, three phase project that will provide critical data and strategic initiatives for the supply chain that depends on those installations for new and existing business. The project, entitled "Oklahoma and the Department of Defense: Impacts on the State's Economy and Workforce'', (ISEW) will begin with Phase I -a comprehensive data collection and supply chain mapping model that highlights defense spending impacts on Oklahoma military facilities and the subsequent supply chain.
2.6 Phase I of ISEW will utilize a supply chain mapping model performed by a contracted, nationally recognized independent economics and analytics firm with experience in the defense industry. Using this data, OSUIT will develop a strategy that capitalizes on the state's competitive advantage within its defense industry and its unique education and training expertise. The comprehensive impact evaluation will provide supply-chain mapping of DoD contract awards, including sales and employment impacts from product/service codes to industries and occupations. It will provide clear and meaningful state, county, and metropolitan statistical area (MSA) level details about the current and projected economic impacts of DoD contract spending. Detailed tables will highlight spending by industry, estimated risk for DoD dependent occupations, and current and projected spending by product service category.
2.7 Phase I consists of this comprehensive economic diversification and supply chain mapping study that includes the identification of appropriate internal and external stakeholders. The resulting impact evaluation will be shared among these stakeholders, providing a level of analysis that is currently unavailable for Oklahoma.
3.0 Goals for The RFP
The goal of this RFP is to obtain bids from qualified vendors able to design and implement an economic Department of Defense spending analysis that identifies DoD dependencies in the Oklahoma economy and the impacts of potential reductions.
4.1 Scope of Work
This RFP solicits proposals from qualified vendors to:
• Provide a plan for supply chain mapping and evaluation that will encompass the project, including supply chain mapping of the regions and industries that would be adversely affected by cuts in DoD spending.
• Build a web-based portal that provides supply-chain mapping of contract awards, including sales and employment impacts from product/service codes to industries and occupations.
• Report on the historical dependency of the Oklahoma economy on DoD contract awards.
• Report on the general methodology used to create the information in the portal.
OSUIT will provide access to the people and information needed for the mapping exercise and the selected vendor will provide resources for the project and conduct the project with a minimum disruption to staff work schedules and needs.
5.2 Proposals will clearly and concisely define the processes, skills, and tools to be used in the collection, compilation, and analysis of project requirements, including specific information about the support required from OSUIT and its staff, particularly data elements.
5.3 Proposals will include project plans with specific milestone dates, action items, measurements and costs of the project. Contractor project timeline is September 1, 2014 -June 15, 2015.
6.1 Proposal Outline & Format
A. RFP is issued: July 15, 2014
B. Proposals are due: Friday, August 5, 2014 at 3:00 PM, end of business
1. Executive Overview - including Contractor's profile/qualifications, experience in economic analysis, particularly with the Department of Defense, a list of similar projects performed with client contact information, statement of current workload and ability to absorb this project, other relevant business references not already listed above.
3. Program - project plan, deliverables, methodologies, staffing
4. Costs -professional fees, expense reimbursement
5. Potential benefits & values for OSUIT
D. Evaluation Criteria -Contractors will be screened on the basis of the following criteria:
2. Project Solutions
3. Project Fees
1. Contract award is contingent on Department of Defense funding.
2. No Institutional Review Board is necessary for this project.
3. A firm/fixed price contract will be offered.
4. OSU reserves the right to refuse any and all proposals.
5. OSU is an equal opportunity, affirmative action employer and education institution, and complies with the Americans with Disabilities act.
7.0 Wage Rates:
This project is governed by Davis Bacon Act and wages shall be as specified G.D. OK20100014 05/06/2011. Contractor shall be in compliance.
8.1 NOTICE TO VENDORS AND BIDDERS:
STANDARD TERMS AND CONDITIONS APPLICABLE TO ALL OSU CONTRACTS
The following standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by Oklahoma State University. These terms and conditions are derived from the public nature and limited resources of OSU. OSU DOES NOT AGREE TO:
1. Provide any defense, hold harmless or indemnity;
2. Waive any statutory or constitutional immunity;
3. Apply the law of a state other than Oklahoma;
4. Procure types or amounts of insurance beyond those OSU already maintain or waive any rights of subrogation;
5. Add any entity as an additional insured to OSU policies of insurance
6. Pay attorneys' fees, costs, expenses or liquidated damages;
7. Promise confidentiality in a manner contrary to Oklahoma's Freedom of Access Act;
8. Permit an entity to change unilaterally any tenn or condition once the contract is signed; and
9. Automatic renewals for term(s) greater than month-to-month.
9.0 By submitting a response to a Request for Proposal, bid or other offer to do business with OSU, YOUR ENTITY UNDERSTANDS AND AGREES THAT:
I . The above standard terms and conditions are thereby incorporated into any agreement entered into between OSU and your entity; that such terms and condition shall control in the event of any
conflict with such agreement; and that your entity will not propose or demand any contrary terms;
2. The above standard terms and conditions will govern the interpretation of such agreement notwithstanding the expression of any other term and/or condition to the contrary;
3. Your entity will not propose to any college or other operating unit of OSU any contractual documents of any kind that are not in at least 11-point font and completely contained in one Word or PDF document, and that any references to terms and conditions, privacy policies or any other conditions referenced outside of the contract will not apply; and
4. Your entity will identify at the time of submission which, if any, portion or your submitted materials are entitled to ..trade secret" exemption from disclosure under Oklahoma's Freedom of Access Act; that failure to so identify will authorize OSU to conclude that no portions are so exempt; and that your entity will defend, indemnify and hold harmless OSU in any Access Act some or all of your submitted materials and/or contract, if any, executed between OSU and your entity.