Request for Proposals

Regional Economic Development Data Services

Tri-County Regional Planning Commission

Peoria, IL

Posted: 08/01/2014
Submittal Deadline: 08/15/2014

Website: http://tricountyrpc.org


Tri-County Regional Planning Commission (TCRPC) is requesting proposals from qualified firms to provide regional economic development data services for a five-county region consisting of Peoria, Tazewell, Woodford, Mason, and Logan Counties in Central Illinois. These data services are being obtained to develop a Data Center of Excellence for this five-county region as part of the Focus Forward Central Illinois (Focus Forward CI) initiative to strengthen regional economic development. Funding for these data services is being provided by the Disaster Recovery “IKE” Planning Program being administered by the Illinois Department of Commerce and Economic Opportunity (Illinois DCEO) through a grant obtained by Peoria County on behalf of Peoria County, Woodford County, and the City of Peoria. TCRPC is administering this work for Peoria County.

Respondents are urged to forward concise submittals appropriate to the scale of the request and include only items that are relevant to this specific request. Proposals should be limited to 10 pages or less with a font type no smaller than 12. Pre-printed corporate brochures, DVDs, images, and other media may be submitted in addition to the 10 page proposal, but must be included as attachments. The funding that is allocated to the purchase of data services is $91,022, and it is expected that data services from more than one provider will need to be purchased in order to meet the data needs of the region.

This request for proposals (RFP) is seeking proposals for regional economic development data services.
TCRPC is seeking to purchase and/or subscribe to regional economic development data services for two years that meet the criteria identified in the numbered list below. Please note that it is not necessarily expected that a single data services package will meet all of the criteria identified below. TCRPC expects that it will need to purchase data services packages from more than one provider in order to obtain data services that meet as much of the below criteria as possible.

Data Services Criteria

If you previously submitted a proposal in response to the RFP dated April 18 that addressed Criteria 1 through Criteria 7, those proposals are still valid and will be evaluated. This addendum is for proposals to address the new criterion (Criterion 8) below.

1. Business Data. Data services are being requested that provide information about businesses such as location, contact information, facility size, location type, industry type, and NAICS classification.
2. Geospatial Analysis and Mapping of Business Data. Data services are being requested that enable businesses to be mapped on a mapping platform that is either compatible with ArcGIS or similar to a GIS mapping platform. The region seeks to be able to perform geospatial analysis using business data.
3. Demographic Data. Data services are being requested that provide demographic information for the five-county region such as population counts, age of population, gender of population, race and ethnicity of population, household types, housing occupancy, housing tenure, housing units in structure, year structure built, housing value, school enrollment, educational attainment, disability status, place of birth, language spoken at home, national origin, employment status, occupation, industry, income, poverty status, home ownership costs, gross rent, and other common demographic information.
4. Geospatial Analysis and Mapping of Demographic Data. Data services are being requested that enable demographic information to be mapped on a mapping platform that is either compatible with ArcGIS or similar to a GIS mapping platform. The region seeks to be able to perform geospatial analysis using demographic data.
5. Retail Data. Data services are being requested that provide information about retail business development such as retail business locations, drive time areas, consumer preference data, and market potential for retail services.
6. Geospatial Analysis and Mapping of Retail Data. Data services are being requested that enable retail data to be mapped on a mapping platform that is either compatible with ArcGIS or similar to a GIS mapping platform. The region seeks to be able to perform geospatial analysis using retail data.
7. Economic Impact Estimate Data. Data services are being requested that enable estimates to be generated of the economic impacts of different changes to the regional economy. Changes to be modeled include job growth in different sectors, job loss in different sectors, attracting new businesses, and losing businesses.
8. Mapping Website and Tools. A data platform is requested that incorporates the following data services that have been articulated in the RFP:
• Business Data (Criterion 1);
• Demographic Data (Criterion 3);
• Economic Impact Estimate Data (Criterion 7).

The data platform should supplement these data services with the following data services:
• Regional industry clusters and occupational clusters;
• Transportation resources;
• Land resources and hydrology;
• Natural resource features.

The data platform should be a customized online, interactive GIS-based decision support system that integrates data into a user friendly platform. The data platform should have the following characteristics:
• The data platform should enable the user to examine the presence and strength of industry clusters and occupational clusters in the region;
• The data platform should enable the user to conduct corridor analyses along any transportation route, with any specified buffer zone, allowing the user to determine the major economic assets along these corridors;
• The data platform should provide data on local business establishments in the region classified by total employment, total sales, survival rates, and other characteristics;
• The data platform should include information about 2-3 benchmark regions (regions that have comparable features that are used as comparison regions) and aspiration regions (multi-county regions that have characteristics that the five-county FFCI region aspires to realize in the future).
• The data platform should enable the user to upload other data resources to supplement the existing data products within the platform;
• The data platform should provide access to online information and tools to guide users;
• Support and training should be provided by a highly qualified team of professionals that will give local users the knowledge and skills needed to utilize the customized platform to its full potential when completed. Ongoing support and training should be provided for 2 years.

Please include an explanation of how your proposed data platform will meet any of Criteria 1 through Criteria 7, to the extent that your proposal will meet any of those criteria.

Proposal Components

Your proposal for providing data services should include explanations of:
• How your proposed data services meet any or all of the Data Services Criteria above;
• How your proposed data services will be accessed or delivered;
• How multiple entities/locations can access the proposed data services (Note: Where judged to be feasible, it will be advantageous to enable multiple entities in the region to have direct access to data services);
• The geographic extent of your proposed data services (whether your data services provide data only for certain counties, for certain states, or for the entire United States);
• The source or sources of the data you propose to provide (where your data comes from);
• How current the data is;
• How frequently the data will be updated in the data services you provide;
• Training you would suggest for effective use of your product;
• The period of time for which your data services provide demographic data (such as the last 5 years, the last 10 years, or back to the year 2000, as examples);
• The different possible costs of your data services, based on the following possible cost variables:
o Cost per license or per user;
o Cost for one year and cost for two years;
o Cost based on different geographic extents;
o Cost of suggested training for effective use of your product.

Your proposal for providing data services also should include:
• Firm Profile. The name of the firm, address of the firm, nature of the firm (business corporation, proprietorship, etc.), description of the firm’s history, list of firm principals, and list of firm’s owners (with ownership stake exceeding 5%) should be included;
• References. A representative list of clients with contact names and telephone numbers should be included. The list should include information about how the reference made use of your data services.

Your proposal for providing data services shall be submitted in two parts. The first part shall address all items except cost. The second part shall address cost.

BUDGET

The total amount of funding allocated to the purchase of data services is $91,022. Because TCRPC expects that it may have to purchase data services packages from multiple providers in order to obtain data services that meet as much of the desired criteria as possible, it is extremely important that your proposal include: 1) A clear and thorough description of how your proposed data services meet any or all of the Data Services Criteria above; and 2) A clear and thorough description of the different possible costs of your data services, based on the cost variables identified above and any other cost variables relevant to your product.

EVALUATION OF PROPOSALS

The proposals will be evaluated on the following items:

Data Services Criteria: TCRPC desires to obtain data services that meet as much of the Data Services Criteria as possible. Again, it is not necessarily expected that a single data package will provide data services that meet all of the Data Services Criteria. Please clearly and thoroughly explain how your proposed data services meet any or all of the Data Services Criteria.

Cost: TCRPC realizes that the cost of data services may vary based on the different cost variables identified above and other cost variables relevant to your product. Again, please clearly and thoroughly explain the different possible costs of your data services, based on the cost variables identified above and any other cost variables relevant to your product.

Access to Data Services by Multiple Entities: Where judged to be feasible, it will be advantageous to enable multiple entities in the region to have direct access to data services. Please clearly and thoroughly explain how multiple entities in the region can have direct access to data services and the cost implications of enabling multiple entities to have access.

Due to the expected variation in cost for different data services and the expectation that multiple data services packages will need to be purchased, no pre-determined scoring system will be used for evaluating the proposals.

SELECTION PROCESS

A review panel comprised of TCRPC staff, Focus Forward CI representatives, and Peoria County staff will evaluate the proposals based on the items listed above and will select the firms with which TCRPC will negotiate cost. Cost negotiations will occur with the selected firms, and after cost negotiations are complete, data services will be purchased from the winning firms. The selection process schedule (subject to change) is as follows:

August 1 — RFP addendum is posted.
August 15 — Proposal due date.
August 18-22 — Proposals are reviewed and cost negotiations occur.
August 28 — Purchase of data services to be brought forward at TCRPC Board meeting.

TCRPC will consider firms in partnership without prejudice. TCRPC reserves the right to purchase data services from multiple firms. TCRPC will purchase data services that best meet the Data Services Criteria within the budget of $91,022 and that enable multiple entities to have access where judged to be feasible.

SUBMITTAL INFORMATION

To expedite and simplify the bidding process, interested firms may submit an electronic copy of their proposal to Nick Hayward of Tri-County Regional Planning Commission at nhayward@tricountyrpc.org.

Interested firms also may submit hard copies of the proposal. Interested firms submitting hard copies of their proposal shall submit four (4) copies of its proposal to:

Nick Hayward
Tri-County Regional Planning Commission
456 Fulton Street, Suite 401
Peoria, IL 61602

(Please note that TCRPC is moving to the above address on August 8.)

Proposals must be received no later than 4:30 p.m. central time on Friday August 15, 2014.

Note: Interested firms may submit either one (1) electronic copy or four (4) hard copies of their proposal. There is no requirement to submit both electronic and hard copies.

Proposals will be opened and announced publicly at the following date, time, and location:

Friday August 15, 2014
4:30 p.m. central time

Tri-County Regional Planning Commission offices
456 Fulton Street, Suite 401
Peoria, IL 61602

(Please note that TCRPC is moving to the above address on August 8.)

Firms having questions concerning this Request for Proposals should contact Nick Hayward at 309-673-9330 or nhayward@tricountyrpc.org.