Request for Proposals

Zoning & Subdivision Regulations

Village of Downers Grove

Downers Grove, IL

Posted: 01/04/2013
Submittal Deadline: 01/23/2013

Website: http://www.downers.us/bus/bid-rfp-process


This project will update the Village of Downers Grove's zoning and subdivision regulations based on the recommendations of the Village's 2011 Comprehensive Plan.

A. Purpose

The purpose of this document is to provide a framework for the development of proposals to assist in re-writing the Zoning Ordinance and Subdivision Control Ordinance for the Village of Downers Grove. It should be noted that this document represents the product of input from the members of the Village of Downers Grove Plan Commission and the Village staff, but should not be construed as limiting further input during the consultant selection process and subsequent implementation process by the Consultant firm selected to produce the updated documents.

B. Background

The Village of Downers Grove adopted a new Comprehensive Plan in October 2011. The award-winning plan contains numerous recommendations for updating the Village’s land development ordinances. This project will focus on re-writing the Village’s Zoning Ordinance and Subdivision Control Ordinance to align with the current Comprehensive Plan. Downers Grove is located in DuPage County, approximately 25 miles from the City of Chicago, along the Burlington Northern Railroad. The Village has direct access to two major expressways, Interstates 88 and 355. It has a population of approximately 48,000 persons and covers approximately 15 square miles.

Downers Grove is a dynamic, mature community which saw substantial development in the early 20th Century and again in the 1960’s and 1970’s. For the last several decades, the Village has seen substantial redevelopment of its residential and downtown areas. Much of this redevelopment has had significant impacts on the character of the community’s residential neighborhoods. The Village’s current zoning and subdivision regulations were originally drafted in 1965, with minor updates in the 1990s. They assume “Greenfield” development conditions given their age. Downers Grove is a built-out community and in many instances the standards do not address redevelopment scenarios. As such, the Village seeks to align its ordinances with current development conditions.

The Village seeks to produce a new Zoning Ordinance and Subdivision Control Ordinance using the Plan Commission and the Comprehensive Plan as major sources of input. The Plan Commission will serve as the steering committee for this project. This process will include input from the public through the Plan Commission hearing process. Village staff will provide direction and guidance for drafting the regulations.

C. Project Scope

• Ensure the new Zoning Ordinance and Subdivision Control Ordinance implements the 2011 Comprehensive Plan.
• Ensure the ordinances comply with the Downers Grove Municipal Code and Illinois State Statutes.
• The regulations should maintain the existing characteristics of the Village’s residential neighborhoods.
• Conduct a Technical Analysis of the zoning and subdivision regulations. The purpose of the Technical Analysis is to address the objectives identified above and to establish an outline for the zoning and subdivision regulations including areas of the current code to be retained, discarded or modified and others to be added. The review shall specifically identify current code weaknesses; fragmented and inconsistent language; irrelevant and incorrect cross-references; redundant and contradictory policies and practices. Staff has generated a preliminary list of topics and issues pertaining to the current code that will be included in the review and update. The selected consultant will receive a detailed list with input from Village staff prior to the start of the project.
• Update the zoning and subdivision regulations based on the findings of the Technical Analysis, 2011 Comprehensive Plan and Downtown Pattern Book. The update shall also incorporate best practices and include features of an ideal code that reflects the recommendations of the 2011 Comprehensive Plan.
• Update Downtown zoning regulations using a form-based code approach. Proposed revisions shall be based upon the Downtown Pattern Book and 2011 Comprehensive Plan.
• Prepare and provide information for review by Village staff and the Plan Commission.
• Lead public meetings – staff anticipates fifteen (15) meetings with the Plan Commission and Village Council.

D. Oversight

The Village of Downers Grove Community Development Department will be the lead entity for the execution of the update of the Zoning Ordinance and Subdivision Control Ordinance project. The Community Development Department anticipates the Plan Commission to oversee certain recommendations and determinations. The Department expects to be highly involved with the selected firm on this project, including setting project goals, providing direction on tasks, and generally directing the progress and decision-making. The consultant shall play a highly important role in conducting research, providing analysis, and recommending alterations for consideration, but must be aware that they have a subordinate support role in the project.

E. Objective/Outline

The objective of the work covered under this Request for Proposals is to assist in the creation of updated zoning and subdivision regulations, which will include the following elements:

1. The Consultant will hold up to six (6) public meetings in order to garner public input into the update of the zoning and subdivision regulations. These meetings will be conducted by the Consultant and the Plan Commission. The Village of Downers Grove staff will be available to assist the consultant in organizing and facilitating community meetings.
2. The Consultant will meet with Village staff from time-to-time to discuss progress and direction for the project. Staff anticipates fifteen (15) face-to-face meetings may be necessary throughout the process.
3. The Consultant will lead all Plan Commission meetings, providing agendas, presentation materials, relevant handouts and facilitating the meetings.
4. The Consultant will be available throughout the planning process to work in conjunction with and in cooperation with the Village on the creation of the updated zoning and subdivision regulations.
5. Village staff will be available to assist the Consultant in arranging for local feedback and suggestions on updates to the zoning and subdivision regulations.

F. Timing

It is expected that a contract with the Consultant recommended by the Village staff to be approved by Village Council will be executed by March 20, 2013 and that work will commence by March 20, 2013. The final Zoning Ordinance documents for which the consultant is responsible should be completed and reproduced and in the hands of the Village Council by October 1, 2013.

Staff anticipates work on the update to the Subdivision Control Ordinance would commence by October 1, 2013. The final Subdivision Control Ordinance documents for which the consultant is responsible should be completed and in the hands of the Village Council by February 1, 2014.

G. Milestones

The Consultant will meet with the Plan Commission for the Commission to review the draft materials, at the following milestones (if appropriate, these meetings can be combined):

1. Initial meeting with the Plan Commission to introduce the project and discuss the defined scope and timeline.
2. Up to five (5) meetings with the Plan Commission to review the proposed revisions to the Zoning Ordinance based on the Comprehensive Plan’s recommendations, staff guidance and public input.
3. Up to two (2) meetings with the Village Council to review the draft revisions to the Zoning Ordinance.
4. One (1) meeting with the Plan Commission to review the proposed revisions to the Subdivision Control Ordinance based on the Comprehensive Plan’s recommendations, staff guidance and public input.
5. Up to two (2) meetings with the Village Council to review the draft revisions to the Subdivision Control Ordinance.
6. The Plan Commission and/or Village Council may request the Consultant’s presence at the meetings other than those specified above.

I. Project Requirements

1. All relevant information, data, photographs, reports, literature or other material acquired by the Consultant in the course of study and having application to this project shall become the property of the Village of Downers Grove, unless prohibited by copyright or other applicable laws.
2. Brief progress reports shall be submitted by the Consultant to the Director of Community Development on a monthly basis, or more often as requested by the Director of Community Development.
3. All materials for the Zoning Ordinance and Subdivision Control Ordinance updates will be provided electronically to the Community Development Department prior to all public meetings.
4. The Consultant may be required to provide printed materials for some meetings. In cases where the Consultant is providing printed materials, ten (10) copies shall be provided to the Community Development Department prior to the meeting.
5. The Consultant will be required to attend all public meetings where the project is discussed.
6. The Consultant will provide the Community Development Department with one unbound and 22 bound copies of the final document. A digital copy of the final documents for which they are responsible (including maps) will also be provided in .PDF format and in an editable format compatible with Village of Downers Grove computer capabilities (Microsoft Word and ArcGIS).

Please visit http://www.downers.us/bus/bid-rfp-process for full document.