Request for Proposals
City of Longview
Submittal Deadline: 03/15/2013
The City of Longview, Texas invites you to submit a proposal for development of a Comprehensive Plan.
The City of Longview appreciates your time and effort in preparing this proposal. Please note that all proposals must be submitted in a sealed envelope marked “DO NOT OPEN – PROPOSAL – Longview Comprehensive Plan” and received by the City Manager’s Office, 300 W. Cotton St., Longview, Texas 75601, no later than March 15, 2013 at 5:00 p.m. Interested respondents should provide one (1) original and six (6) color copies of the proposal.
Proposals will be publicly acknowledged March 19, 2013 at 2:00 p.m. at the City of Longview, City Council Chambers, City Hall, 300 W. Cotton St., Longview, Texas 75601.
Semifinalists will be notified of their status March 26, 2013.
Presentations by semifinalists to the review panel will be held April 3, 4 or 5, 2013 with one hour allotted for each presentation. The Presentations will be held at the Maude Cobb Activity Center, 100 Grand Blvd, Longview, Texas, 75601.
The City of Longview (“The City”) seeks to develop a Comprehensive Plan with multiple areas addressed and coordinated, to include Parks and Recreation, Revitalization, Transportation, Future Land Use, Historic Preservation, and Neighborhood Development, among others, resulting in an inclusive Comprehensive Plan. The City will engage the community in a participatory process to build consensus for the Comprehensive Plan (“The Plan”) around a vision for the City between now and 2033. The plan will address existing conditions, visioning for the future, growth/annexation, and redevelopment opportunities. The Plan will be adopted by the City Council in order to provide direction to City officials, staff, residents, businesses, and the development community to implement the community’s vision. The City is therefore accepting sealed proposals from qualified firms or individuals (the "Proponent") to complete the Plan for the City.
The following items represent a general scope of work. Proponents must prepare a preliminary scope of work and project schedule to achieve the following requirements. A preliminary scope of work must be included in the overall response. The City and the Proponent will determine the final scope of work during Proponent selection process. This is a high-priority project, and as such a multi-year time frame for completion is expected. Priority for year one is community involvement and creating a vision for the community, a five-year update of the Parks, Recreation and Open Space Master Plan that complies with Texas Parks and Wildlife Criteria, developing a Revitalization Plan, and update of the Future Land Use Plan. Other portions of the plan will be completed in year two. If awarded a contract, the successful Proponent will:
1. Establish and implement a community outreach and information strategy to ensure appropriate resident, student, business and City staff involvement throughout the planning process. A local presence may be requested for public input gathering.
2. Pursue and utilize innovative techniques as well as relying on traditional meeting formats in gathering visioning data for creation of a broad based Vision for Longview goal set.
3. Evaluate existing planning documents, including the existing Parks and Recreation Master Plan, Housing and Community Development Consolidated Plan, Transportation Plans, Housing Studies and Community Needs Assessments. Also, coordinate with ongoing updates to all other plans, including the Water and Wastewater Master Plan, Capital Improvement Plans and Public Safety Strategic Plans.
4. Participate in Public Meetings and presentations to the public, Planning and Zoning Commission and City Council. City staff will be the primary point of contact for the meetings and presentations, with support from the selected firm.
5. Research and analyze existing land use patterns, development patterns and projects, environmental constraints and codes to establish existing conditions.
6. Formulate and recommend objectives and implementation strategies for the Vision for Longview goal set and other existing plans, based on the results of the participatory process and condition analysis.
7. Prepare a Future Land Use Map and land use recommendations for the city limits and extra-territorial jurisdiction. An innovative and flexible approach to land use patterns and land use recommendations should be used that may remove the need for frequent Future Land Use Amendments.
8. Provide additional recommendations or overlays for growth corridors, watersheds, sensitive areas, floodplain and floodways.
9. Review and make recommendations to coordinate the Transportation Master Plan with other plans in association with the local Metropolitan Planning Organization. Include sidewalks, hike/bike trails, transit and local thoroughfares.
10. Develop and coordinate Sector Plans for areas of the city with common characteristics, such as downtown.
11. Identify “Growth Corridors” and “Growth Sectors”.
12. Include Economic Development analysis and projections provided by the Longview Economic Development Corporation (LEDCO). LEDCO is developing a strategic plan that will be incorporated into this plan.
13. Prepare a Comprehensive Plan that incorporates all existing and new plans. The Plan should be highly graphic, illustrative, jargon-free and implementable.
14. Describe a strategy for implementation, with clear timelines and specific action items identified such as recommendations for the Capital Improvements Plan, code revisions, process changes, tools and techniques.
15. Present to staff a series of strategies for implementation and process updates.
16. Present to the City Council, Comprehensive Plan Committee and Planning and Zoning Commission. Attend all public hearings related to adoption of the Plan.
Respondents should include the following information in their submittals:
1. Provide name of company, contact person, address, phone number, email address, fax number and number of years in business.
2. Provide resumes of key personnel including education, experience with similar projects and any special qualifications.
3. Briefly describe type of service projects team members have participated in and include client names, contact person, addresses and telephone numbers.
4. Provide references as you deem appropriate for firms or agencies for which you have provided services similar in scope to the project referenced.
5. Describe any projects previously performed for the City of Longview.
6. Provide estimated typical lead time required to respond to requests for on-call services.
The following factors will be used in evaluating proposals:
1. 25% Experience in providing professional planning services.
2. 25% Education and experience of professional personnel including sub-consultants, if applicable.
3. 25% Ability to meet the consulting needs of the City of Longview; i.e. the proposed approach to accomplish the Scope of Work.
4. 25% Pricing information.
Your time and effort in responding to this request are appreciated.
City of Longview
Assistant City Manager