Confluence Corridor Brownfields Transformation Project

Contact for full RFQ:

Debra Figueroa
City Manager, City of Glenwood Springs
101 W 8^th Street
Glenwood Springs, CO 81601
debrafigueroa@cogs.us
970-384-6441

Background and Overview

More than 38 acres comprised of three vacant/underutilized and/or contaminated facilities are strategically located near "The Confluence" of the Colorado and Roaring Fork rivers, which is also the nexus of a multi-million dollar Colorado Department of Transportation (CDOT) project to replace the obsolete Grand Avenue-State Highway 82 Bridge. The catalytic sites include a 5-acre decommissioned wastewater treatment plant; a 5-acre riverside CDOT maintenance site; and the 27-acre former Pitkin Iron Corp. abandoned limestone quarry known as the "Holly Quarry", all located within a 0.25 sq. mi. area surrounding the Confluence and downtown.

GWS and the DDA will work with a steering committee to implement the strategy created for area-wide cleanup and redevelopment of these brownfields areas, building on an emerging vision that will include a hotel and mining museum with associated retail, much-needed affordable and mixed-rate housing, green infrastructure for stormwater management, and riverfront recreational access that will transform the underutilized confluence corridor.

The AWP will focus on the following areas:

Infrastructure and Transportation Feasibility Evaluation

Recommendations focus heavily on transportation, parking, recreation and stormwater improvements. Traffic modeling, stormwater modeling, and specific recommendations for the feasibility of infrastructure to improve vehicular and pedestrian circulation will be a focus of the AWP.

Economic Development

Focused examination of how to leverage the development of the three brownfields sites to attract businesses that will complement downtown Glenwood Springs's business mix.

Plan should include a market gap analysis to provide a roadmap of retail businesses to pursue.

A strategy to expand outdoor recreation opportunities in the spring and fall is essential.

Neighborhood Revitalization

The AWP will focus on how targeting specific uses for the redevelopment sites could be used to boost quality-of-life and encourage reinvestment.

The AWP will also address pedestrian improvements and other public and private actions that can be taken to both revitalize the neighborhood and encourage economic integration.

Specific strategies and opportunities to create a full range of housing choice in the redevelopment areas.

Public Engagement on Focused Topics

Consultants should engage residents on existing 7^th Street, 6^th Street, Confluence Redevelopment through an engaging and detailed public engagement process (charette processes, focus groups, social networking, etc) to build neighborhood consensus on specific improvements.

Consultant Qualifications

• Experience with the US EPA's Brownfields Area-Wide Planning Grants, and the associated guidelines.
• Experience working on brownfield remediation, neighborhood revitalization and downtown business district development in similar communities.
• A proven track-record of planning for innovative transportation and stormwater infrastructure in complicated urban environments.
• Success in preparing client communities for future infrastructure projects.
• Familiarity with state and federal funding sources that can be leveraged for public and private investment.
• Proven experience in community engagement efforts centered on neighborhood revitalization.
• A sophisticated understanding of how to use new private development – specifically related to hotel and modern retail space – to leverage new businesses to locate in buildings in older, traditional main street business districts.
• An in-depth understanding of how to promote a full range of housing inventory in a challenging mountain resort community.
• Experience with working through the EPA-DOT-EPA Sustainable Communities programs to manage multiple agency funding requirements and utilize the AWP planning effort to support future funding decisions.
• Consultants currently providing (or have previously provided) planning assistance to the City of Glenwood Springs, are permitted to respond to this RFQ.

Project Schedule and Budget

The total budget for this project is $172,000. The Glenwood Springs Area-Wide Plan must be completed on an aggressive schedule given the private sector participation and pressing redevelopment opportunities. The schedule, while aggressive will not compromise public engagement opportunities. The plan is anticipated to be completed and adopted in a 12-month period. Consultants are advised that they will be required to comply with all applicable federal, state, and local requirements based upon the final funding package for the project.

RFQ Submission Requirements and Process

GWS will accept one RFQ from each prime consultant. Prime consultants may propose subcontractor arrangements with other consulting firms, however, prime consultants may not serve as a subcontractor to another consulting team responding to this RFQ. A consultant not submitting as a prime consultant may be designated as subcontractor for more than one prime consultant.

Proposal Content and Organization

One printed copy of the proposal must be mailed to the attention of Debra Figueroa. Included with the paper copy shall be an electronic version in Adobe .pdf format with the ability to be legibly printed on 8.5"X11" paper. The .pdf files shall be indexed to simplify committee review. The RFQ shall include the requested materials below, comply with the requested page limits, and not exceed 4 MB in file size. RFQs deviating from these standards will be rejected.

RFQ Element

Pages

Cover Letter that includes:

• Prime consultant's legal name and federal ID number
• Subcontractor's legal name and federal ID number
• Identification of key personnel who will manage the project and who can negotiate and execute the project contract.

Consulting Team Profile that includes:

• Background and description of the consulting team including prime consultant and subcontractors.
• Organizational chart showing the staff involved in the project and their respective assignments.
• Listing and description of similar projects, in tabular format, that have been completed in the past 5 years by the prime consultant and/or proposed subcontractors. The consultant should include links to where the committee may review electronic copies of the deliverables from the listed projects. Do not attach electronic versions or send hard copies of previously completed projects.
• Reference list that may be contacted by City staff for recently completed similar projects.
• Resume of proposed project manager
• A breakdown of the % of work (by allocation of dollars) each consultant/sub-consultant firm will perform as part of this contract.

Project Understanding, Approach, Scope of Work and Budget that includes

• Narrative that includes the consultant's understanding of the purpose and need for the Area-Wide Plan.
• Discussion of previous experience with US EPA Brownfields Area-Wide Planning Grants and how lessons learned through those projects will be used in GWS.
• Detailed discussion of the items listed in the "Consultant Qualifications" above with elaboration on how the consulting team meets those qualifications.
• Specific project task descriptions, associated outcomes/deliverables and corresponding budget. Each project task should have an associated timeframe for the activity.
• A separate allocation of travel, supplies, and any contingency costs per project task item.
• Ability to complete the work within the anticipated schedule and budget.

Quality Assurance and Control Plan that includes:

• Project management and quality assurance plan that highlights the consultant's approach to managing potential projects, managing costs, and achieving client quality standards. Consultant team should indicate familiarity with contractual and regulatory obligations tied to the EPA funding source.

Selection Process

A consultant selection committee is in place and will review the consultant submissions. Due to contracting timelines, the entire selection process will be performed through a condensed timeframe. The committee may shortlist 2-3 firms that will be invited to participate in an oral presentation via phone. The committee will identify a preferred consultant and GWS will negotiate a scope of work, price, and associated contract. The consultant team should understand before submitting that early work-plan turn-around will be required shortly after the notice to proceed.

Submission Procedure

Paper submissions with an electronic copy are due by 5:00 PM on April 21, 2017. Consultants are encouraged to make their submissions prior to the 5:00 PM deadline to avoid last minute technical difficulties that could result in a late submission that is rejected. Submissions shall be emailed directly the contact listed:

RFQ Disclosures

GWS is making this solicitation with the intention to award a contract to prepare the Brownfields Area-Wide Plan. Consultants responding to this RFQ are doing so with full disclosure, understanding and acceptance of the following:

• Submissions not conforming to the standards outlined in this RFQ will be rejected.
• GWS reserves the right to reject any RFQ in whole or part for any reason.
• GWS may change the scope of work or selection process at its discretion at any time.
• GWS may cancel or postpone any aspect of this project within the bounds of the Consultant contract.
• GWS is not responsible for any costs incurred by Consultants in the preparation, submission, or subsequent discussion of this RFQ.
• Recommendations made by the steering committee or approvals made by GWS with respect this project are final.

Following award of the contract by GWS, all RFQ submissions are considered public records. Materials considered confidential by the Consultant must be clearly identified and include a statement of why said records should not be considered public records.

Insurance Requirements:

Professional Liability: { IF you render professional services }

Policy form: Occurrence

(if not, claims-made retro date must predate our contract or date of service)

Per claim or occurrence limit....................................................................................... $ 1,000,000

Blanket contractual

Primary & non-contributory

Show Waiver of Subrogation in favor of the City

Per location / per job aggregate limit

Defense in excess of limits

Designated profession must be applicable to your work for our company

Name the City as "Additional Insured"

Workers' Compensation:

Workers Compensation benefits: per Colorado Statute

Employers liability – limit per accident $ 100,000

Employers liability – limit per disease 100,000

Employers liability – disease aggregate 500,000

All owners/officers who will be on City property or job site must be covered

Show Waiver of Subrogation in favor of the City

Coverage must apply to workers in Colorado

Insurance companies providing the coverages specified above must be authorized to do business under the laws of the State of Colorado and must be rated no less than "A-" by A.M. Best Company. Issuance of a contract is contingent upon verification of all required coverage.

INDEMNIFICATION: The successful Vendor shall indemnify and hold the City harmless from any and all claims, liabilities, losses and causes of action which may arise out of the fulfillment of the Vendor's contractual obligations as outlined in this Solicitation. The Vendor or its insurer(s) shall pay all claims and losses of any nature whatever in connection therewith, and shall defend all suits, in the name of the City when applicable, and shall pay all costs and judgments which may issue thereon.