The City of Rochester is accepting sealed bids for "Rochester NH Transportation Master Plan." Bids must be submitted in a sealed envelope plainly marked as follows:

City of Rochester Transportation Master Plan RFP

Office of Planning and Development

Bid # 18-24

City of Rochester,New Hampshire
Purchasing Office
31 Wakefield St.
Rochester, NH 03867
Attn: Purchasing Agent

All bids must be received no later than April 20, 2018 at 2:15 p.m. Actual bid opening will be at Rochester City Hall, 31 Wakefield St., Rochester, NH 03867, at 2:30 p.m. No late bids, faxed, e-mailed or telephone bids will be accepted.

Bid proposals and specifications may be obtained by visiting www.rochesternh.net, emailing purchasing@rochesternh.net, or by contacting the Purchasing Agent at City Hall (603) 335-7602.

All bid questions must be submitted in writing (email preferred) to the Purchasing Agent. Bidders are to monitor the City's website for addendums and postings of all bid questions and answers.

All bid proposals must be made on the bid proposal forms supplied, and the bid proposal forms must be fully completed when submitted.

1. Introduction

The City of Rochester (the City) is seeking proposals for the preparation of a Transportation Master Plan to analyze the City's current and future needs. The City has several road classifications including rural/scenic, local, collector, and arterial (which includes state routes and the Spaulding Turnpike/Route 16). The Spaulding Turnpike serves not only the City but also as a gateway to the lakes and mountain regions. There are multiple modes of alternative transportation within the City including pedestrian, bicycle, commercial rail, public bus, and a small state-owned airfield known as Skyhaven Airport.

It is important to understand that transportation is more than just enhancing vehicle traffic flows. It also includes enhancing bicycle and pedestrian facilities and street designs that create healthy, vibrant neighborhoods and downtowns.

The consultant must also agree to comply with all applicable federal, state, and local laws, statutes, codes, ordinances, and regulations, including Title VI, Section 504, and the Americans with Disability Act.

2. Goals and Objectives

The goal of this project is to create a range of strategies that will enhance the City's transportation system. It is critical to improve and increase the capacity of our road network to best serve the current and projected residential and commercial growth as well as the changing demographic populations within the City. A clear and achievable Implementation Strategy shall be developed to expand and improve the transportation system within the City over the next 25 years.

It is important for this project to address issues such as road capacity, downtown traffic, traffic calming, access management, bicycle traffic, pedestrians, sidewalks, crosswalks, public transit, Traffic Demand Management (TDM), truck traffic, rail service, the airport, and complete streets. Other issues may arise as the process unfolds.

These goals and objectives will be achieved through a variety of strategies that will include, but are not limited to, data analysis, community surveys and forums, and meetings with City staff, the City's Planning Board, the City Council, and other committees as needed.

The proposal is to include a schedule with an anticipated timeline for completion, including start date, progress meetings, and draft reports in advance of a final presentation prior to the end of the Rochester Fiscal Year 2019. The final report must be presented in electronic and printed format for dissemination to the widest audience possible.

3. Work Products

The final work product will be a Transportation Master Plan for the City of Rochester that has been endorsed by the City Council and approved by the Planning Board.

The work product will become the property of the City of Rochester and cannot be copyrighted by the consultant. The consultant will be credited in any published form of the work product.

4. Progress Review Meetings

Planning Department staff will establish a periodic meeting schedule with the consultant to review the consultant's progress, evaluate work products before formal submittal, and discuss/resolve issues arising during the completion of tasks.

5. Consultant Selection Criteria

Proposals will be examined and technically evaluated based on the factors presented below. It is the responsibility of the consultant to provide information, evidence or exhibits which clearly demonstrate the ability to satisfactorily respond to the project requirements and the factors listed below. Firms, teams or individuals submitting proposals should have demonstrated experience in graphic illustration and should be familiar with principles of transportation planning, public engagement, and the integration of land use, demographic, employment, financial, and multimodal transportation system considerations in transit planning. Selection of a consultant firm, team or individual will be based on the following criteria:

A. Qualifications and Experience

Specialized experience is required of the company and/or the responsible individual. Professional qualifications and certifications are required (PE, PTOE, PTP etc.). Proposals must clearly demonstrate full knowledge, understanding, and experience in the methods, techniques, and guidelines required for the performance of the required work.

B. Project Understanding

The bidder must demonstrate a comprehension of the role and function of this contract in meeting the needs of the City and respond to all elements requested in the RFP.

C. Similar Projects

A description of similar projects managed by the firm in the past ten (10) years, incorporating the firm's experience in the implementation process as well as municipal references that include contact information.

D. Performance Record of Firm

A list of references with similar projects must be provided and include company name, contact name, and telephone number.

E. Project Management

Demonstrated ability to effectively manage multi-faceted projects. Examples from other projects must be provided.

F. Community Engagement, Outreach, and Presentations

Demonstrated ability to make effective public presentations and conduct successful community engagement and outreach, including community surveys. Examples from other projects must be provided.

G. Availability

A statement of availability and the location of key personnel that will work on the Rochester project.

H. Cost Evaluation

Cost will be considered as an independent factor from the above evaluation factors. The cost proposal will be evaluated not only to determine whether it is reasonable, but also to determine the bidder's ability to complete the project.

Bid results will be posted on the City of Rochester's website at www.rochesternh.net 48 hours after opening and will be available upon request via email sent to angie.gray@rochesternh.net.

BID EVALUATION

In addition to the bid amount, additional factors will be considered as an integral part of the bid evaluation process, including, but not limited to:

1. the bidder's ability, capacity, and skill to perform within the specified time limits
2. the bidder's experience, reputation, efficiency, judgment, and integrity
3. the quality, availability and adaptability of the supplies and materials sold
4. bidder's last performance
5. sufficiency of bidder's financial resources to fulfill the contract
6. bidder's ability to provide future maintenance and/or services
7. other applicable factors as the City determines necessary or appropriate (such as compatibility with existing equipment

Schedule for Bid Selection

March 16, 2018 —Request for Proposals Distributed

April 20, 2018 — Proposal Due

April 27, 2018 — Selected Consultant Notified

To see a copy of the full RFP please follow the link provided below.

James Campbell
Director of Planning & Development
https://www.rochesternh.net/sites/rochesternh/files/uploads/rfp_18-transportation_master_plan_final.pdf