REQUEST FOR PROPOSALS FOR AN ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING

City of Fairborn

City of Xenia

Board of Greene County Commissioners

Request Issued: October 11, 2018

Proposals must be received by: November 1, 2018 4:00pm

Late proposals will not be accepted.

Request for Proposals for an

Analysis of Impediments to Fair Housing (AIFH)

I. INTRODUCTION

The purpose of this Request for Proposals (RFP) is to solicit qualifications and proposals from qualified consultants (individuals, organizations, or firms) for the preparation of an Analysis of Impediments to Fair Housing (AIFH), inclusive of the cities of Fairborn and Xenia as well as Greene County as a whole. The AIFH shall be conducted in accordance with the necessary requirements mandated by the U.S. Department of Housing and Urban Development (HUD). In addition, the work is also subject to the conditions for Contractors in the HUD, Community Development Program, and Executive Order 11246 as amended. The analysis will be utilized as an identifier of barriers that are limiting housing choices for residents based on race, color, national origin, religion, gender, disability, familial status, military status, and/or ancestry. The analysis conclusions will lead to the development and implementation of plans to correct the identified impediments.

II. PROJECT BACKGROUND

Greene County consists of three HUD Community Development Block Grant (CDBG) recipients:

1. City of Fairborn (Entitlement city)
2. City of Xenia (Small Cities)
3. Board of Greene County Commissioners (Small Cities)

The most recent AIFH for the City of Xenia and the Board of Greene County Commissioners was prepared in 2016. The most recent AIFH for the City of Fairborn was prepared in 2014. Both documents are available for review upon request.

III. SCOPE OF WORK

The new Analysis of Impediments to Fair Housing shall incorporate the two previous documents into one comprehensive updated document for the entire county with individual analyses, objectives, and actions for the City of Fairborn, the City of Xenia, and the Board of Greene County Commissioners, respectively. The Board of Greene County Commissioners will encompass all communities in Greene County that are located outside the cities of Fairborn and Xenia.

The updated AIFH must include the following:

• A comprehensive review of the laws, regulations, and administrative policies, procedures, and practices in place in the City of Fairborn, the City of Xenia, and with the Board of Greene County Commissioners
• An assessment of how those laws, regulations, and administrative policies, procedures, and practices affect the location, availability, and accessibility of housing
• An assessment of actions or omissions in the public sector that may affect housing choice, including public housing, community development, transportation, and community services
• An assessment of private sector housing market issues and activities to determine whether fair housing objectives are being served, including banking and insurance policies and practices, sales and rental of housing and real estate practices, availability of programs that may be used to provide financial assistance for accessibility improvements to housing, and the discriminatory provision of housing brokerage services
• The identification of impediments to fair housing choice for each jurisdiction, which includes any actions, omissions, or decisions taken because of race, color, religion, sex, disability, familial status, military status, ancestry, or national origin that restrict housing choices or the availability of housing choice
• A thoughtful review of Fair Share aspects as identified in the previous Analysis of Impediments (2016) to identify better solutions, such as incentives for affordable housing to reduce over-concentration in the communities of Xenia and Fairborn
• The identification of a clear set of objectives with measurable results for each jurisdiction
• The identification of any affirmatively furthering fair housing (AFFH) actions that have been taken by the jurisdictions and which ones should be continued, strengthened, initiated, or ended
• The identification of achievable actions designed to address real fair housing problems in each jurisdiction

IV. RFP SCHEDULE

The anticipated schedule for the Analysis of Impediments to Fair Housing is:

RFP Distribution — October 11, 2018

Proposal Submission Deadline — November 1, 2018

Proposal Selection — November 8, 2018

Mid-Point (50%) Completed AIFH Submission Deadline — February 1, 2019

Final Completed AIFH Submission Deadline — April 15, 2019

This schedule is subject to change at any time based on jurisdictional needs.

V. CONTRACT TYPE

The Board of Greene County Commissioners, acting as the lead agency for the collaboration, will enter into a contract for professional consulting services based on a fixed-price (or lump sum) to the contractor for the specified scope of services. This fixed-price shall not exceed a total of $40,000. The jurisdictions will define the menu items they choose for the public input portion of the project prior to execution of the contract for services. Payments for services shall be provided directly to the consultant as follows:

1. Board of Greene County Commissioners: 50% payment (not to exceed $20,000) to be paid upon 50% completion of the contract period provided adequate progress has been demonstrated
2. City of Fairborn: 25% payment (not to exceed $10,000) to be paid upon 100% satisfactory completion and receipt of the AIFH
3. City of Xenia: 25% payment (not to exceed $10,000) to be paid upon 100% satisfactory completion and receipt of the AIFH

The jurisdictional collaboration shall not be liable for any costs incurred by a consultant in responding to this request for proposals or for any costs associated with discussions required for clarification of items related to this proposal.