Main Street Management Plan

REQUEST FOR PROPOSALS

January 24, 2019

OVERVIEW:

The Tahoe Regional Planning Agency (TRPA) is requesting proposals for facilitation and development of the Main Street Management Plan (MSMP). The selected firm will work closely with a project Stakeholder Working Group to develop policy and design concepts that will guide the final design and engineering of the MSMP. Simultaneously, a Technical Working Group and engineering consultant will provide operational detail and technical input to the design process, ultimately ensuring the construction, operational and long-term maintenance feasibility of the plan. This MSMP covers the bi-state South Shore corridor from which the current U.S. Highway 50 is located, stretching from the intersection with Lake Parkway in Nevada to just beyond the intersection with Pioneer Trail in California. The relocation of U.S. Highway 50 presents an opportunity to create a "Main Street" for the South Shore that will create a world-class space for people, enhance the environment for those visiting surrounding properties and provide for an experience that matches the unique natural environment at Lake Tahoe. The existing corridor is the primary tourist core for South Lake Tahoe. The approximate 1.1 mile bi-state corridor currently exhibits two largely different streetscapes. The Nevada side consists of four hotel/casinos with traditional auto-oriented streetscape and vehicular ingress/egress across pedestrian sidewalks. While the California side has been largely redeveloped with a mixed-use pedestrian village containing retail, restaurants, vacation/resort style condos and a ski gondola as well as limited vehicular access across pedestrian sidewalks.

The MSMP will provide design guidance for the corridor and surrounding properties and will include a plan for a variety of transportation modes such as pedestrians, bicycles, transit, scooters and other personal mobility devices and vehicles for business, emergency, and service access. It will improve the visitor experience, the business environment, multi-modal transportation and environmental sustainability.

The MSMP will define the configuration, operations, and management of the former U.S. Highway 50 corridor to achieve the goals of these plans: Regional Plan, 2017 Linking Tahoe: Regional Transportation Plan, South Shore Vision Plan, Tourist Core and South Shore Area Plans, Linking Tahoe: Lake Tahoe Basin Transit Master Plan, and the Linking Tahoe: Corridor Connection Plan. In addition, the MSMP will include wayfinding and performance management components as part of a comprehensive plan for the new Main Street.

The second component of the MSMP, a wayfinding implementation plan, will be developed to orient visitors within a space or to navigate from place to place. The MSMP wayfinding implementation plan will be a comprehensive wayfinding system for active transportation, transit, parking, visitor information centers, recreation opportunities, interpretive opportunities and other information to inform travelers on how to reach key destinations and connect with other transportation modes. The wayfinding implementation plan will also include (1) a logic and structure for the wayfinding system, (2) a list of key destinations to be highlighted, (3) type, scale, saturation, and specific location of wayfinding elements, and (4) guidelines for implementation and costs of an effective wayfinding system.

As successful planning and implementation is performance based, the MSMP will also include performance standards, monitoring protocols, and a refinement strategy as a third component specific to this project and location. The MSMP and project implementation will use a comprehensive performance standard system to determine appropriate infrastructure, monitor implementation effectiveness, and to adaptively manage refinements as needed. The performance standards, monitoring protocol, and refinement procedures will be derived from existing regional policies and guidelines as well as site specific standards to be determined during the MSMP's development. Existing guidelines implement the 2017 Linking Tahoe: Regional Transportation Plan, the Lake Tahoe Region Safety Strategy and associated Memoranda of Understanding, transportation monitoring protocols, and numerous Tahoe Region published resources.

The MSMP shall be produced in partnership with, and submitted to, the Tahoe Regional Planning Agency (TRPA), Douglas County, the City of South Lake Tahoe, and the Tahoe Transportation District (TTD), and approved by the TRPA Governing Board prior to permit acknowledgement of Phase 1 of the South Shore Community Revitalization Project (SSCRP) and the commencement of construction of the approved new U.S. Highway 50 alignment. The area of the Main Street project will include, but may not be limited to, the current alignment of U.S. Highway 50 and property fronting it between the proposed roundabout at Lake Parkway and where the proposed new alignment connects to the current alignment southwest of Park Avenue near Pioneer Trail. The area of the MSMP will include the area of the Main Street project as well as the adjacent areas necessary to address the items included in the MSMP.

TIMELINE:

The consultant team will be contracted during the month of March 2019, with a notice to proceed as soon as the bid is awarded. Project work begins in March 2019 and will extend to December 2019. Proposals that can commit to this aggressive timeline and illustrate how they are able to meet the timeline will be most competitive.

PROPOSAL REQUIREMENTS:

Interested firms should submit bids of no more than ten pages in length. Each consultant must disclose if they are representing, or a sub-consultant on a team that is representing, any of the agencies, business owners, or other entities with an interest in the outcome of the MSMP, as well as how they propose to avoid any conflicts of interest if this is the case. In the bid, please include the following:

1. Cover Letter / Qualifications: List of project team members, the qualifications and skillsets of team members, description of past similar project work, and billable rates. Specifically, if firm has experience writing main street management plans, designing main street conversions, facilitation of large and diverse stakeholder groups, developing site specific performance measures and monitoring programs, and developing wayfinding plans that include specific sign location recommendations and design specifications.
2. Project Approach and Proposed Scope of Work, Budget and Timeline: Outline your project approach by task, based on the TRPA Governing Board approved MSMP Work Program, attached to this request for proposals. Please include team members, estimated amount of time and budget needed to complete each task and clearly define each deliverable, including time and budget needed to review and revise products based on Staff Steering Committee, Stakeholder Working Group, and Technical Working Group feedback. All sub-consultant participation in work tasks must also be clearly defined.
3. Sample Work: Two (2) samples of similar work (not included as part of your ten-page limit).
4. References: Two references.

Bids are requested by 5:00pm PST, Monday, February 25, 2019 to Alyssa Bettinger at abettinger@trpa.org. Please place in the subject headline: DO NOT OPEN: MSMP BID. Late responses will NOT be considered and will be returned to the sender.

Proposal Questions must be submitted by 5:00pm PST on Thursday, January 31, 2019 to Alyssa Bettinger via email. Answers will be posted to the TRPA website by 5:00pm PST on Monday, February 4, 2019 at http://www.trpa.org/document/rfps/.

Interviews, if pursued, will be held March 4-8, 2019. Interviews may be in person or via conference call. The proposal evaluation team will make this determination at the time of the interview process. TRPA reserves the right to select a consultant based solely on the written proposals and not convene oral interviews. If oral interviews are needed, the qualified consulting firms will be invited to make a formal presentation to a selection committee.

Consultant Selection will take place the week of March 4-8, 2019, pending the interview schedule. Work is expected to begin immediately upon award, in mid-March 2019. The contract end date will be approximately December 2019. The selected consultant will be expected to sign the TRPA Consultant Services Agreement. Terms and Conditions of TRPA's standard contract which can be viewed on-line at http://www.trpa.org/wp-content/uploads/7-2-PARTY-CONTRACT-Updated-04-03-18.pdf.

All subcontractors, if any, used by the selected consultant will be subject to all provisions stipulated in the TRPA Consultant Services Agreement. The TRPA agrees to make a "good faith" effort to contract with small, minority, and women owned business enterprises. Accordingly, the TRPA strongly encourages small, minority, and women owned businesses to reply either in part or whole for tasks listed within this RFP.

All submittals should be considered public information. Restrictions on any information submitted will render a bid non-responsive.

By submission of a bid in response to the RFP, the Consultant represents and warrants that it and all personnel engaged in providing product and performing services are and shall be fully qualified and are authorized or permitted under state and local law to perform such services.

TRPA reserves the right to contract separately with any subcontractor who submits as part of a consultant team, or to request that the successful bidder take on as a subcontractor a firm that applied either individually or as part of another bidding team. TRPA reserves the right to negotiate with bidders on all aspects of the proposed work or to reject all proposals and reissue the RFP or withdraw the RFP at any time without prior notice. TRPA reserves the right to award all, part, or none of the bid amount as part of the contract.

EVALUATION:

Bids will be evaluated based on proposed scope of work, experience facilitating and developing similar plans with engagement from a broad and diverse group of stakeholders, team qualifications, timeline, budget, and references. TRPA is not required to contract with a consultant and may choose not to select any of the submitted consultants.

BUDGET:

Budget will be determined based on consultant proposals. Evaluation will be based on relative allocation of resources, in terms of quality and quantity to key tasks, acceptability of proposed overall cost and specific cost formulation.

PRELIMINARY SCOPE OF WORK:

The MSMP will be completed in coordination with other components of the SSCRP. The selected consultant will need to collaborate with TTD consultants on the overall SSCRP, with the consultant representing properties along existing U.S. Highway 50 (Design Workshop), and with the consultant who will perform performance evaluation tasks and provide guidance on site specific performance measures and monitoring protocols (Kittelson and Associates).

Submitted proposals shall include a developed scope of work that is in alignment with the TRPA Governing Board approved MSMP Work Plan which outlines how the TRPA Permit (EIPC2018-0008) Condition 3.B for the SSCRP will be met. More information can be found on the TRPA Website.