The City of Mt. Shasta is an incorporated, small town (est. population 3,384 in 2017) located in southern Siskiyou County, California. Siskiyou County is bordered by the state of Oregon to the north and Shasta County to the south. The town rests along Interstate 5 and Highway 89 in the shadow of Mt. Shasta; an active volcano. The Sacramento River headwaters and the Shasta-Trinity National Forest are two natural resources that define the area’s tourism economy and scenic vistas. The City historically relied on the lumber and railroad industries for economic stability. Since the decline of these industries tourism and regional healthcare are the primary industries in the area.

The Planning Department consists of one full-time City Planner who executes all planning services and projects for the City of Mt. Shasta. The awarded planning and environmental services consultant would work directly with the City Planner and City Manager to accomplish planning and environmental related projects and services. The major upcoming projects are the 2045 General Plan revision, Roseburg Commerce Park development, North Spring Hill Development, and municipal code review and updates.

Scope of Work

The following scope of work are the potential tasks that may be requested of the on-call planning and environmental services Consultant.

Task 1 Environmental Review and Processing

1a. Prepare potential California Environmental Quality Act (CEQA) documents including Negative Declarations, Mitigated Negative Declarations, Environmental Impact Reports, Supplemental Environmental Impact Reports, or Addendum Environmental Impact Reports.

1b. Provide potential Peer Reviews of CEQA/NEPA documents such as Negative Declarations/Environmental Assessments, Mitigated Negative Declarations, Environmental Impact Reports/Environmental Impact Statements, Supplemental Environmental Impact Reports, or Addendum Environmental Impact Reports prepared directly by applicants to ensure that they satisfy all requirements.

1c. Prepare and distribute potential Notices of Availability, Notices of Completion, and Notices of Determination during the appropriate time in the life of a potential project.

1d. Assemble, review, and respond to public and responsible agency comments related to the environmental documents

1e. Prepare potential environmental analysis sections of staff reports and/or resolutions.

1f. Respond and distribute and potential final environmental documents that are necessary.

1g. Preparation of other potential NEPA/CEQA documents such as Mitigation Monitoring Programs, Findings of Fact, and Statement of Overriding Considerations.

Task 2 Permit Processing

2a. Review potential application packages for completeness on projects such as General Plan Amendments, Zone Changes, Specific Plans, Specific Plan Amendment, Subdivision Maps, and Development Permits, Design Reviews, and Conditional Use Permits.

2b. If needed participate in potential Meetings such as Pre-Application Meetings, Scoping Meetings, Development Review Meetings, Neighborhood Meetings, and Disaster Recovery Meetings.

2c. Review Site Plans, Architectural Elevations, and Landscape Plans for compliance with City Regulations

2d. Prepare necessary Hearing Notices and Staff Reports for Planning Commission and City Council.

2e. Prepare Transmittals and coordinate with either Responsible or Reviewing Agencies.

2f. Respond to potential questions from the public or other agencies.

2g. Assist the City in preparation of mapping and other visual displays.

Task 3 Post-Approval Process

3a. Participate in potential activities such as Coordination with the applicant, conducting plan checks, and performing Final Inspections and for compliance with all Conditions of Approval.

Task 4 GIS Data Management and Spatial Analysis

4a. Provide data acquisition and management for field data, aerial mapping, and LiDAR data sets within a GIS

4b. Provide data analysis services for planning and environmental projects.

4c. Provide cartographic services to effectively present information to the general public, Planning Commission, and City Council.

Task 5 Emergency Planning Assistance

5a. In the event of a natural disaster, provide onsite planning services to assist in recovery of the community. Emergency tasks are those presented in this scope of work. Task 6 Grant Writing and Administration

Task 6 Grant Writing and Administration

6a. Identify, draft, and submit planning and supporting grants for special projects, city plans, and other planning priorities.

6b. Administer grant applications for acquired grants to meet specific grant guidelines.

Task 7 Planning Training

7a. Develop and administer planning and environmental training for Planning Commission and City Council, when needed

7b. Develop and administer planning and environmental training or mentorship for Planning Department Staff, when needed

7c. Provide written and online resources to complement training in 7a and 7b for City of Mt. Shasta use

Submission Requirements

All firms are encouraged to identify any additional project related tasks not identified by the City. Creativity in providing services is encouraged and will be looked at favorably.

Submission must provide an organizational chart which lists of all employees and contractors who may be involved in accomplishing the above tasks, cost proposal, list of three references, and verify preferred insurances. Consultants that can provide references that are smaller (less than 30,000 in population) local governments are given special consideration.

All proposals must be received by the City not later that 3:00 PM, PST, March 29, 2019. The final submittal should be submitted in (1) bound copy and as a digital, color pdf copy. Electronic copies may be submitted via USB Drive or emailed. Emails should contain the title “RFP Planning and Environmental Services”. All proposals and questions regarding this RFP shall be directed in writing or email to:

Planning Department
City of Mt. Shasta
Attn: Juliana Lucchesi
305 N Mt. Shasta Blvd.
Mt. Shasta, CA 96067

jlucchesi@mtshastaca.gov

For more information and an in-depth Request for Proposal visit our website or email the contact above.