EAST AVIATION DISTRICT REVITALIZATION PLAN

REQUEST FOR PROPOSALS

Pre-submittal Conference: Monday, June 10, 2019 at 10:00 AM CST

City Hall
2150 Universal City Boulevard
Universal City, TX 78148

Submittal Due Date: 3:00 PM CST on June 14, 2019

RFP Resources Link: www.uctx.gov/Revitalize

PROJECT OVERVIEW

The City of Universal City requests proposals from qualified consultants to provide professional planning services for the revitalization/redevelopment of a portion of the aviation district area at the lower part of Pat Booker Road.

The study area boundaries include West Langley Boulevard and National Boulevard to the north, Crockett Drive to the east, Gordon A. Blake Highway to the south (also known as FM 78), and Houston Drive to the west (see Exhibit A). Pat Booker Road runs north/south through the study area.

The study area comprises the oldest commercial development in the City, vacant commercial and residential lots, as well as older single-family homes.

The East Aviation District Revitalization Plan will serve as a component to guide redevelopment and ensure feasibility of redevelopment.

SUBMITTAL DEADLINE

Three (3) hard copies of the proposal and one (1) electronic copy in PDF format by email or flash drive, in accordance with this RFP, will be accepted no later than 3:00 PM CST on June 14, 2019 and shall be submitted to:

CITY CLERK
The City of Universal City
2150 Universal City Boulevard
Universal City, Texas 78148

All proposals should be sealed and identified on the outside as:

"EAST AVIATION DISTRICT REVITALIZATION PLAN RFP RESPONSE"

Proposals by facsimile transmission will not be accepted.

Proposals received after the above date and time will not be considered.

All proposals become the property of the City upon receipt and will not be returned. Any information deemed to be confidential by Respondent should be clearly noted on the page(s) where confidential information is contained; however, the City cannot guarantee that it will not be compelled to disclose all or part of any public record under the Texas Public Information Act, since information deemed to be confidential by Respondent may not be considered confidential under Texas law, or pursuant to a Court order.

Any cost or expense incurred by the Respondent that is associated with the preparation of the Proposal, the Pre-proposal conference or during any phase of the selection process, shall be borne solely by Respondent.

COMMUNITY PROFILE

Located just northeast of San Antonio, Universal City is known as the Gateway to Randolph Air Force Base. Universal City is bordered by Schertz on the north, Converse on the south, Live Oak on the west, and the gates to Randolph Air Force Base on the east. The San Antonio International Airport is roughly 15 miles to the southwest and the closest interstate accesses are I-35, approximately 4 miles to the west and I-10 approximately 10 miles to the east. Loop 1604 runs along the southwest border of Universal City and FM78, an emerging thoroughfare for connecting Seguin and New Braunfels to San Antonio, on the eastern border.

The population of the Universal City is just above 20,000 and is expected to grow to approximately 25,000. Due to Universal City being landlocked, the City is making revitalization of older districts a high priority. The City's character is primarily exurban with medium and high-density residential zoning. Pat Booker Road (HWY 218) serves as its commercial corridor and the main artery from Loop 1604 to Randolph Air Force Base. The City features a new public library, multiple upgraded park facilities, a municipal golf course and conference center, and over 20 City sponsored community events.

SCOPE OF SERVICES

The scope of services includes providing the City with a market feasibility analysis, traffic impact analysis, land use plan, and design guidelines for the study area. The study should focus on the consumer/commercial demand, policy, zoning, and financial feasibility of redeveloping the study area according to the goals and objectives of the City. The market feasibility analysis shall show how these components work together to identify highest and best use opportunities for the study area. The analysis should include text, plans, charts, graphs, maps, and other applicable graphics to illustrate the study's findings.

The analysis requirements are further described below:

1. Market Potential: An analysis of current and near-term demand for commercial, retail, residential, and other uses, including price and rent levels, should be incorporated in the report. A traffic impact analysis should be conducted to identify current and expected peak hour traffic levels. Additional items for inclusion follow:
   1. Recommendations on the composition of businesses.
   2. An analysis of suitable commercial types.
   3. Timeline(s) for redevelopment.
   4. Future market implications post-redevelopment and its effects on the local community and economy.
2. Physical Capacity to Support Development: How much built real estate can physically fit on these sites? That is, identify the capacity to support redevelopment factoring in density, parking, mix of uses, etc.
3. Policy Support: The report should incorporate a zoning needs assessment that includes a review of current zoning and development regulations, as well as proposed changes to reflect the broader goals pursued by elected leadership and staff. Policy initiatives to facilitate redevelopment should be proposed. An analysis of how potential zoning changes will influence future development and impact local residents and the local economy should be included.
4. Land Use Plan & Design Guidelines: Stemming from the zoning needs assessment, a proposed land use plan and related design guidelines, including perspectives and streetscapes, should be generated for the study area.
5. Financial Feasibility: Synchronize the above items to frame relationships between underlying land values and supportable demand and pricing for built real estate to identify the feasibility of potential projects from a developer perspective, factoring in the need for incentives.

SUBMITTAL REQUIREMENTS

Responses to this RFP must include the following:

1. Cover Letter
2. Project Understanding Statement: A statement describing the applicant's understanding of the goals and objectives defined for the project, and the special skills and innovative thinking that the team would bring to the table.
3. Project Approach: Describe the applicant's general approach and philosophy regarding elements of the project.
4. Proposed Project Team Members: Submit a written description of the applicant's organizational composition, disciplines, and the primary role of each firm or individual on the team. Also, include an organizational chart. The information must clearly indicate the applicant's designated team leader for this project and the responsible party in each firm who will be providing the required professional experience.
5. Individual Experience: Provide background of the key members of each firm in the team and their specific participation in previous projects that would directly relate to this project.
6. Specific Project Experience: Provide information on similar or relevant projects that the applicant has executed. Include graphic representations of work. Links to similar or relevant projects are encouraged.
7. List of References: Provide a minimum of four client references with which the applicant has provided similar planning/design services within the last five years. Each reference shall include name and telephone number of the contact person. The applicant may include additional references from earlier work if the applicant feels it is pertinent and better defines the team's capacity. Each listed reference shall include a description of the services provided to the client and specific roles.
8. Project Schedule: The City is interested in moving forward as quickly as possible with the report and expects the consultant to be able to meet within the month of the contract award to set an aggressive time frame for completion.
9. Estimated Cost: Provide an estimated cost of the work to include rates, person-hour estimates and a total fee — the total to be a not-to-exceed dollar amount for completing all aspects of this planning project.
10. Additional Information: Provide other information you feel is relevant to indicate the applicant's abilities to successfully complete a project of this nature.
11. Expectation of City: Identify applicant's expectation of City staff relating to the completion of the Downtown Revitalization Plan.

EVALUATION CRITERIA

Following the opening of the proposal submissions, the Evaluation Committee, comprised of qualified City staff or other persons selected by the City, will evaluate the submittals and rank in the order of the most responsive submittal. Proposals will be evaluated in accordance with the weighted criteria listed below:

Oral interviews will be held with a select few firms scoring the highest. As a result of the interviews, the City will determine which firm will be selected to enter into contract negotiations. Unsuccessful firms will be notified as soon as possible.

PRE-SUBMITTAL CONFERENCE

A pre-submittal conference for the RFP will be held on Monday, June 10, 2019 at 10:00 AM CST in City Hall at 2150 Universal City Boulevard, Universal City, TX 78148. At this meeting, staff will discuss the scope of work and respond to questions from attendees. Note attendance by submitting firms at this pre-submittal conference is not required.

QUESTIONS

Communication regarding this RFP and the City of Universal City should be directed to:

Michael J. Cassata, AICP
Development Services Director
The City of Universal City
2150 Universal City Boulevard
Universal City, Texas 78148
210-659-0333 ext. 720
DSDirector@uctx.gov

AWARD OF CONTRACT AND RESERVATION RIGHTS

See RFP on City website for further details.