Interested parties should really go here — RFQ at City of Edmond's online bidding system

The City of Edmond has identified a need to create a detailed parking plan for the downtown area to provide the City and other downtown stakeholders a clear understanding of:

1. the role parking plays in the overall performance of an urban district,
2. the current conditions related to parking,
3. challenges related to those current conditions, and
4.  city actions prioritized and informed by cost-benefit/value analyses needed to mitigate or overcome identified challenges.

The actions for the City to undertake should be organized by timeframe or start-by date, for example Immediate, 1-5 years, 5-10 years, 10+ years. The parking plan should also demonstrate how these actions contribute to achieving the vision for downtown:

Downtown is a healthy, vibrant, walkable urban neighborhood full of people living, working, eating, playing, shopping, and learning.

Questions to be Addressed The downtown parking plan should address the following questions.

• How is existing parking being used? Who is using existing parking, when, and where — which spaces, streets, and lots? Are employees parking in the preferred/closest spaces related to their own businesses? Are University of Central Oklahoma (UCO) faculty, staff, and/or students parking downtown and walking to avoid paying for on-campus parking?
• Is on-street parking being effectively utilized both as part of the public supply and to meet the ratio requirements for developments?
• How should the City make use of demand management practices? What thresholds should the City be looking for as they pertain to implementing these practices? These practices might include shared parking, permitted on-street parking, metered parking, parking fee collected by area businesses as a part of each transaction (urban shopping mall model), structured parking, including whether it should be free, pay-to-park, or some combination.
• What entity or department or division should manage parking — enforcement, infrastructure maintenance, landscaping maintenance, permitting, etc.?
• Are current parking standards/codes contributing to the vision for the Urban District? Are the parking space ratios still relevant? If not, what changes are needed? Why? When?
  • Current conditions: The City's Central Business District (CBD) and Downtown Residential District (DRD) zoning districts have different ratios that other zoning districts — however less than half of the Central Edmond Urban District is zoned CBD/DRD. (178 ac of 371 ac (48%) is CBD/DRD — which means 52% of the CEUD has used-based zoning which requires more suburban-style parking ratios)
    • CBD/DRD ratios, after applying the 25% building discount, are 1 space per 533 sq. ft. for non-residential; and 1.125 space for each 1 bedroom dwelling unit and 1.5 space for each 2+ bdrm du for residential
• What is a healthy ratio of private parking vs. public parking?
• What has been the impact of removing on-street parking — creating no-parking zones — in the neighborhoods near UCO?
• How does a changing land use pattern, especially increased residential units, impact the parking scenario?
• Previous work on the topic has recommended city-built parking garage(s), the use of metered parking, and improved promotion/wayfinding for existing parking. These recommendations have yet to gain any traction — why? Were they in-fact needed and opportunities have been missed over the past 10 years? Or were they premature or the background analysis not thorough enough for the City to justify taking action?

Background, Previous Studies, and Research (the full version — see link above — includes background information on previous plans & studies)

Tasks and Deliverables Respondents should provide an outline clearly demonstrating how they will complete the following tasks.

• Define the study area (City task) o Deliverable: study area boundary with some basic information about the built environment
• Update current conditions related to parking in the study area (City and/or consultant task)
  • Deliverable: updated inventory of existing and planned spaces
• Clarify and validate challenges related to parking. (Joint City/consultant task)
  • Engage area stakeholders about parking challenges, especially explore the root causes of these challenges and to what extent they are valid.
  • Gather feedback from the public generally about parking in or near downtown — how often do they come downtown? For what reasons? Perceptions about parking? Do those perceptions align with the data and professional observations?
  • Evaluate current parking code being used throughout downtown.
  • Deliverable: Defendable, realistic, honest, and robust list of parking-related challenges that need to be addressed.
• Create a "utilization assessment". Conduct field reconnaissance for existing parking spaces and lots to understand when and how these spaces are being used. Include factors such as turnover rate/dwell time, time-of-day, utilization/occupancy rate, etc. (Consultant task)
  • Deliverable: Parking utilization & demand data for all the off-street and on-street parking locations in the study area.
• Create parking plan with recommended actions based on measurable thresholds and informed by cost-benefit/return-on-investment analyses. An example of a threshold might be "when the daytime population reaches X persons/acre, begin the process to create a shared-use standard" or "when the residential density reaches X dus/acre, adopt a residential parking permit system for on-street parking spaces". If recommendations are made related to parking ratios, thorough justification should be provided. (Consultant task)
  • Deliverable: Parking plan with actionable recommendations based on best practices, including thresholds and justifications for implementing each. Resources
• City's comprehensive plan, Edmond Plan, 2018 (http://edmondok.com/DocumentCenter/View/402/Edmond-Plan-2018)
• Downtown Master Plan, 2014 (http://www.edmondok.com/DocumentCenter/View/2436)
• Downtown Design Guidelines, 2008 (http://edmondok.com/DocumentCenter/View/4549)
• CBD and DRD parking standards — Title 22.6.4.(D) (https://library.municode.com/ok/edmond/codes/code_of_ordinances?nodeId=COOR_TIT22ZO OR_CH6SIDEST_22.6.4CEINCBDRDISUSIDEST)
• Use-based parking standards — Title 22.6.1.(C) (https://library.municode.com/ok/edmond/codes/code_of_ordinances?nodeId=COOR_TIT22ZO OR_CH6SIDEST_22.6.1GEST)
• Edmond Parking Study, October 2005 — available on request

Selection Process The following procedures will be used to select firms:

1. A selection committee will review the experience and qualifications of each proposer based on information provided in the response to this RFQ.
2. Qualifications shall include (limit of 25 pages excluding resumes)
   • Brief company history, including references of similar departments/cities serviced by your company
   • Resume of key staff designated for the projects and a clear identification of their roles in the projects • Names and addresses of references
   • Copy of proposed contract agreement
3. The selection committee will consist of various City of Edmond employees and designated members of the Central Edmond Urban Development Board.
4. It is incumbent upon each proposer to furnish complete and relevant information in order to receive proper consideration. The committee could develop a short list of firms. The number of shortlisted firms may depend on the number of responses received.
5. The selection committee may or may not interview the short listed firms. The purpose of an interview allows you to personally provide a verbal presentation of your firm’s qualifications.
6. The selection committee will select a firm or firms for the project and negotiate a contract for services. If negotiations cannot be reached, the selection committee will negotiate with another firm.

Contract approval will be reviewed by the Central Edmond Urban Development Board and their recommendation will be presented to the Edmond City Council for approval. Proposals The anticipated time table for this project is as follows:

• Proposals due — July 31, 2019
• Selection Committee review of qualifications — approximate completion August 16, 2019
• Interviews (if needed) — Week of September 6, 2019

All proposals must be submitted electronically to the Office of the Purchasing Manager for the City of Edmond no later than 2:00 P. M. CDT on July 31, 2019.

Consultants are required to register as a supplier at http://www.edmondok.com/ to bid and enable receipt of any necessary addenda or correspondence. Electronic copies must be submitted via the City's ONLINE BIDDING SYSTEM. Hard copy, facsimile or e-mail responses will not be accepted. Any proposals submitted AFTER the time set for the receipt of proposals WILL NOT BE CONSIDERED.

Should you chose not to respond to this RFQ but would like to remain on our mailing list, please notify us in writing. All questions shall be submitted using the online bidding system. The last day to submit questions is July 24, 2019.