FULL RFP Available at www.hardeevillesc.gov

1. Introduction

The City of Hardeeville, South Carolina, is requesting proposals to establish a contract with a qualified professional consultant for the Development, Planning, and Design for Whyte Hardee Boulevard, City of Hardeeville, Jasper County, South Carolina (US Highway 17 from Exit 8 off of I-95 south to Exit 5).

2. Scope of Work

Project should include (but are not limited to) the following:

• Site analysis and assessment
• Making future recommendations
• Using a comprehensive and inclusive public process during preparation of the proposed Master Plan including hosting public meetings, workshops, and stakeholder interviews
• Identify specific public and private sources to fund identified improvements and incentive programs
• Working with City staff to prepare a plan and implementation strategy, identifying projected costs and funding sources, utilizing information provided through community and staff analysis processes for final review and adoption by the City Council
• Identify specific public projects with costs for improvements

The City of Hardeeville envisions several phases of work and areas of key focus by the consultant team that should be outlined when submitting this RFP. These included the following:

(a) Plan Elements

The consultant is encouraged to propose any other elements for our consideration in the proposal that may make the plan more effective.

• Vision
• Environmental Site Analysis
• Evaluate existing buildings, right-of-way, uses, signage, lighting, streetscape, economic development options, conservation options, and alternative landscape options
• Implementation matrix of priority projects, timeline, estimated costs, manual for completion, maintenance plan, and responsibilities
• Identify funding sources for proposed improvements

(b) Process

The following are the steps suggested for the creation of the WHB Master Plan, but the consultant may provide alternative or additional steps and more detail about these steps in the proposal.

STRATEGIC PLAN including

1. Downtown Character
2. Housing
3. Retail
4. Culture
5. Infrastructure
6. Employment
7. Community Involvement
8. Involvement of Non-Profit Organizations
9. Marketing
10. Social Values/Benefits for the Community

(c) Final Deliverables

1. GIS Map of proposed improvements
2. Implementation Strategy, Manual (Roles, Scenarios and Opportunities) and Proposed Tools
3. Analysis and description of needs, issues, and opportunities
4. Summary and documentation of citizen outreach meetings and inputs
5. Recommended design standards for type of use, best practices, and maintenance recommendations
6. Other concepts/images for design features of signage and landscape features that will help to integrate the master trail plan into the community
7. Final WHB Master Plan including a narrative, vision and goals, maps and implementation strategy and matrix (projects, priorities, estimated costs, and management responsibilities over the long term)
8. Identify all possible grant and foundation funding sources and Public-Private Partnership opportunities for the project

3. Vehicles, Equipment, and Personnel

3.1. Personnel

4. Schedules

Release of RFP: August 12 ,2019

Optional Responder Meeting: August 21, 2019 12:00 PM
(Hardeeville City Hall; 205 Main Street Hardeeville, SC)

Deadline for Submitting Written Questions: September 3, 2019 12:00 PM

Proposal Due Date: September 20, 2019 2:00 PM

5. Regulatory Compliance

The Consultant shall comply with all City, State of South Carolina, and Federal laws, rules, and regulations.

6. Consultant Conduct

7. Qualifications of Consultants

The Consultant shall submit, among other items, information, evidence, and statements with respect to the following:

1. That the Consultant has a well-trained and competent organization which has done work of a similar nature, character, and value.
2. That the Consultant will have available adequate equipment and facilities to do the work.
3. A listing of the Consultant's experience with service agreements and contracts in which the personnel with the Consultant has provided service of a similar magnitude to the work herein proposed in this RFP.

8. RFP Process

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9. Instructions

9.1. Submitting Questions

All questions concerning this RFP must be submitted in writing no later than September 3, 2019 at 12:00 PM to the following:

City of Hardeeville
Katie Woodfruff
Long Range Division Manager
205 East Main Street
PO Box 609
Hardeeville, SC 29927

Questions should also be sent via email to: kwoodruff@hardeevillesc.gov

No questions other than written will be accepted. No response other than written will be binding upon the City.

9.2. City's Right to Request Additional Information

Prior to contract award, the City must be assured that the selected vendor has all of the resources to successfully perform under the contract. This includes, but is not limited to, an adequate number of personnel with required skills, availability of appropriate equipment is sufficient quantity, financial resources sufficient to complete performance under the contract, and experience in similar endeavors. If, during the evaluation process, the City is unable to assure itself of the Consultant's ability to perform, if awarded, the City has the option of requesting from the Consultant any information deemed necessary to determine the Consultant's responsibility. If such information is required, the Consultant will be so notified and will be permitted approximately seven business days to submit the information requested.

9.3. Failing to Comply with Submittal Instructions

Proposals received after the identified due date and time or submitted by any other means than those expressly permitted by the RFP will not be considered. The Proposal must be complete in all respects.

9.4. City's Right to Reject Proposals

9.5. City's Right to Amend or Cancel RFP

9.6. Cost for Preparing Proposals

9.7. Submittal Instructions

9.7.1. RFP Released

The release of this RFP is communicated through public advertisement in the following:

City of Hardeeville Website: www.hardeevillesc.gov

9.7.2. Submitting a Proposal

The Consultant must submit Five (5) hard copies in a sealed envelope with the contractor's signature across the seal AND One (1) soft copy (PDF electronic format) with the words "Whyte Hardee Boulevard Master Plan" in Red Hard copy proposal should be submitted by no later than September 20, 2019 2:00 PM to:

Ms. Lori Pomarico
City Clerk
205 Main Street
P.O. Box 609
Hardeeville, South Carolina 29927

Soft copy proposals should be submitted to:

Katie Woodruff
kwoodruff@hardeevillesc.gov

9.7.3. Consultant Submit Cost Proposal

The consultant shall submit a written proposal specifying the ALL-INCLUSIVE cost for the work contained in the proposal.

9.7.4. Revising, or Cancelling a Submitted Proposal

10. General Business Requirements

10.1. Standard Insurance Requirements

11. Proposal Certification

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12. Proposal Evaluation and Award

12.1. Proposal Evaluation

12.2. Selection and Award

12.3. Public Award Announcement

The award of a contract by the City Council will be communicated by a Notice of Award being published in the following:

City of Hardeeville Website: www.hardeevillesc.gov

13. Indemnification and Hold Harmless

14. Assignability

15. Audit

16. Default and Termination

LIST OF EXISTING REFERENCES AVAILABLE AT www.hardeevillesc.gov FOR REVIEW:

1. City of Hardeeville Comprehensive Plan 2019, Economic Development, Land Use, Transportation and Priority Investment Elements
2. City of Hardeeville Bicycle-Pedestrian Master Plan
3. City of Hardeeville Property Improvement Plan
4. City of Hardeeville Code Enforcement Policy & Log
5. City of Hardeeville GIS Portal
6. City of Hardeeville 10-year Strategic Plan