The City of Anderson is requesting proposals from qualified consultants with experience in the preparation of Housing Elements that are clear, concise, and legally defensible, and which reflect the varied needs of the community. Our goal is to achieve certification by the State Department of Housing and Community Development (HCD) no later than April 15, 2020. The current Housing element has been certified as in full compliance with state law by HCD, and the update will be expected to cover a period of eight (8) years.

Clearly marked and identified proposals must be submitted by 5:00 p.m. Friday, October 4, 2019 to the project manager:

City of Anderson
Public Works Department
1887 Howard Street
Anderson, CA, 96007
Attn: Tiffany Lightle, Assistant City Planner

BACKGROUND:

The City of Anderson is a small full-service community in northern California comprised of approximately 9,932 citizens living within a 6.62 square mile area. Fire protection is provided through a contract with the Anderson Fire Protection District. The Cascade Unified School District provides 4 schools for 1,300 students at the kindergarten through 8th grade levels and the Anderson Union High School District provides 2 schools with 1,800 students at the 9th through 12th grade levels within the City. The City prides itself on its broad community focus and the high quality of life it provides for residents.

PROPOSAL SUBMITTAL REQUIREMENTS

Firms are requested to format their proposals so that responses correspond directly to, and are identified with, the specific evaluation criteria stated in Section 6. The proposals must be in an 8 ½ X 11 format, may be no more than a total of twenty (20) sheets of paper, double sided is OK, including an organization chart, staff resumes and appendices, and cover letter. Oversize (11x17 format) pages are allowed for exhibits, project schedules, and similar documents. NOTE: Dividers, attachments included in this RFP to be submitted with the proposal, and Addenda acknowledgments do NOT count toward the 20-sheet limit. Interested firms shall submit FIVE (5) copies (one marked "Original" plus four copies) of its proposal by the deadline. One computer disc ("CD") with a copy of the Work Proposal saved in Microsoft Word (*.doc) and Adobe Acrobat (*.pdf) format shall be provided. All proposals shall be sealed within one package and be clearly marked, "REQUESTS FOR PROPOSALS FOR PREPARATION AND UPDATE for 2020 HOUSING ELEMENT UPDATE. Within the sealed proposal package, the Cost Proposal shall be in a separately sealed envelope. Proposals not meeting the above criteria may be found to be non- responsive.

1. PROPOSAL SHALL CONTAIN THE FOLLOWING :

1. Project title;
2. Firm information: Name, address and phone number of the firm;
3. Contact information: Name, phone number and e-mail address of contact person;
4. Firm description and statement of qualifications;
5. Key personnel experience and qualifications for those individuals performing work on this project;
6. Provide at least three (3) references from municipalities that have purchased similar services from the firm. The firm shall provide municipality name, contact name, and phone number for each reference.
7. Project tasks and schedule: Attach a schedule outline of the activities or tasks; which you propose to perform, and a timeline for the performance of these tasks based on the requirements of the RFP. Discuss any constraints to this schedule;
8. Cost proposal: Provide a cost proposal for all work, including the hourly rate of key personnel with a "not to exceed" limit in a separate sealed envelope.
9. Technical Approach and Timeline: Proponent shall provide a detailed written outline of their firms proposed approach and timeline to the project and the tasks the firm undertakes prior to and during the project to ensure its completion and success.
10. Statement of Addenda Acknowledgment: Proponent shall provide a binding contractual agreement (contained herein as Attachment A) and submit it as part of their response.
11. Statement of Debarment and Suspension Certification: Qualified consultants that desire consideration as a City of Anderson proponent under this solicitation must complete the "Statement of Debarment and Suspension Certification" (contained herein as Attachment B) and submit it as part of their solicitation response.

APPLICABLE DOCUMENTS TO BE REVIEWED

• 2014-2019 Cycle 5 City of Anderson Housing Element http://cms3.revize.com/revize/andersoncanew/Anderson_2014_Housing_Element__REVIEW.pdf
• City of Anderson General Plan http://cms3.revize.com/revize/andersoncanew/departments/kristen_development_services_and_building_departments/docs/General_Plan_2007.pdf
• City of Anderson Municipal Code https://library.municode.com/ca/anderson/codes/code_of_ordinances

Submittal of Proposal and Fee Schedule:

It is the responsibility of the Proponent to ensure the proposal is delivered on time. Any proposal received after the deadline will be disqualified and will not be considered. Proposals sent via facsimile or email will not be accepted.

The RFP document may be obtained at the City of Anderson City Hall at 1887 Howard Street, Anderson, CA 96007 or by downloading via the internet at http://www.ci.anderson.ca.us/. Upon downloading the RFP via the internet, contact Jennifer Myhrvold, Administrative Assistant, by e-mail at plan.pub.works@ci.anderson.ca.us (530) 378-6636, to register as a firm interested in this project. Failure to register may result in not receiving addenda to the RFP. Please direct all technical questions or clarification on the proposal's requirements in written format only to Tiffany Lightle, Assistant Planner, at tlightle@ci.anderson.ca.us.

DEADLINE FOR SUBMISSION OF PROPOSALS:

All proposals must be received in the City of Anderson, Public Works Department by 5:00 P.M., October 4, 2019. Proof of receipt before the deadline is a City of Anderson, Planning Department time/date stamp. It is the responsibility of the firms replying to this RFP to see that any proposal sent through the mail, or via any other delivery method, shall have sufficient time to be received by the Public Works Department prior to the proposal due date and time. Late proposals will be returned to the firm unopened. Proposals shall be clearly marked and identified and must be submitted to:

City of Anderson
Public Works Department
1887 Howard Street
Anderson, CA, 96007
Attn: Tiffany Lightle, Assistant City Planner