Request for Proposals

2019 General Plan Update

City of Hurricane
147 N. 870 West
Hurricane, Utah

Request for Proposals to Prepare General Plan Update

NOTICE IS HEREBY given that the City of Hurricane (City), one of the fastest growing urban areas in the country, is seeking proposals from firms qualified to provide professional services for preparation of an update to its General Plan.

General Instructions, Terms, and Conditions

1. Submittals shall consist of 6 hard copies and one electronic copy (pdf) of the consultant's proposal for services. Proposals or unsolicited amendments to proposals arriving after the proposal submission deadline will not be considered.
2. Proposals shall explain how consultant plans to meet the scope of work requirements
3. Proposals shall be received by 5:00 p.m. Tuesday, October 15 , 2019.
4. Send proposals to the attention of: Toni Foran, Planning Director at the above address; emails with questions and electronic submittals must be sent to toni@cityofhurricane.com with a cc to cindy@cityofhurricane.com
5. Proposals shall be binding for 90 days following the deadline date and time. The City of Hurricane reserves the right to reject any and all submissions and to waive any technicalities deemed to be in the City's best interest.

Conditions of Award

An evaluation team will evaluate the submitted proposals. The City reserves the right to:

1. Reject any or all proposals or to make no award;
2. require modifications to initial proposals;
3. negotiate; or
4. make partial or multiple awards.

The City further reserves the right to excuse technical defects in a proposal when, in its sole discretion, such excuse is beneficial to the City.

The City may award based on initial proposals received or may invite selected consultants to make a presentation to the evaluation team. To the extent permitted by law, all documents submitted as part of a proposal will be deemed as confidential during the evaluation process and until award of contract. There shall be no disclosure of any consultant's information to a competing consultant prior to award of a contract. A contract will be awarded only after official action by the City Council.

Work Plan:

The City seeks an update to the General Plan that takes into account the considerable changes to the economy, the nature of business, the demands for housing, new State laws, and the desires of the community and provides a solid vision for the future of the community over the next 10 years that can be used by elected and appointed officials to guide decisions. The scope of work includes a rewrite of all current plan elements except the transportation plan, which has been recently updated including an active transportation element and will be incorporated within the plan, and a light review of current land use codes that may need to be updated to mesh with the new vision in the General Plan.

Plan elements to be included are:

• Land Use, including sustainable development patterns and continued agricultural uses
• Open Space and Trails
• Moderate Income Housing
• Heritage and Cultural Resources
• Economic Opportunities
• Outdoor resources
• Implementation Goals and guidelines

The work to complete all required elements will be undertaken in collaboration with the City of Hurricane professional staff, Planning Commission and City Council. This proposal needs to develop current economic, demographic, and trade area trend information, and assess future land use needs. Based on this information the Consultant will objectively development and create a future land use map, implementation policy recommendations, criteria for development of subsequent neighborhood plans, propose land use management techniques to encourage development within the planned infill and expansion areas.

It is the sole responsibility of the proposing firm to ensure that proposals are received prior to the closing time as late submittals will not be accepted and will be returned unopened. The physical address is: 147 N. 870 West, Hurricane, Utah 84737 The email addresses for submittal are: toni@cityofhurricane.com and cindy@cityofhurricane.com

BACKGROUND

The City of Hurricane, with an incorporated population of approximately 18,000, is located in Washington County, one of the fastest growing metropolitan statistical areas in the country. There are high rates of development in both infill and edge locations in the City.

Hurricane is a gateway to Zion National Park and the North Rim of the Grand Canyon, along with several other communities along SR-9 and SR-59. It is also home to two state parks, Quail Creek and Sand Hollow, which attract both residents and visitors for water sports such as sailing, fishing, boating, and paddling in the desert. Sand Hollow is the gateway to the Sand Mountain ATV recreation area, home to both recreational and event use. Other ATV trails abound in the area and the annual Tri-State ATV Jamboree makes its home in Hurricane. The area includes world class mountain biking trails, with multiple trails located within the City limits. A community theater makes its home in the City owned Fine Arts building and the Community Center hosts multiple events annually, including a car show and the much loved Peach Days Festival. Triathletes know the City for at least three different competitions and the St. George Ironman begins in Hurricane at Sand Hollow Reservoir.

The City boasts three industrial parks with major distribution centers, miles of SR-9 frontage, the future interchange of SR-7 and SR-9, easy access to I-15, an award winning City power grid with a 99.9% reliability rating, and a business friendly Council. The County's Legacy Park, where the County Fair, rodeos, competitions, conventions, and meetings are held is located in Hurricane City adjacent to the County DMV, Tax Commission office, and Extension office.

The City last prepared a comprehensive update to its General Plan in 2011 which is available on the city website, cityofhurricane.com. An updated Transportation Plan was completed in 2018 and is expected to be formally adopted this year. These Plans are used actively and regularly in evaluating and prioritizing City actions and land development proposals and regulations.

Consultant responsibilities:

With assistance from City staff, the Final Output will specifically include:

• Document assembly,
• Goal and objective development,
• Future land use map and zoning map in a format which can be integrated into the City's GIS department.
• Master Plan update modeling alternative scenarios
• Criteria for development of subsequent neighborhood plans,
• Proposed land use management techniques to encourage development within the planned infill and expansion areas, and
• Metrics for measuring accomplishment of the desired outcomes.

The City will provide existing economic and demographic conditions and anticipated trends for the local economy and a corresponding estimate for land use needed for the future.

The City has an eight person Planning Commission which will provide a structured forum for public input and provide high level advice to the City concerning the Growth Policy as it is developed. Primary contact by the consultants will be with City employees.

Submission Requirements and Instructions

All requirements in this section are mandatory.

1. Brief summary of the project
2. Outline of Services
3. A cost proposal for a specific "not to exceed" fixed fee, including associated fees (i.e. printing costs, attendance at meetings, travel)
4. A project timeline and completion date
5. A cost for modifications to the Project by the City subsequent to final successful delivery.
6. Summary of qualifications and work on similar projects

Questions relating to scope of services and project management may be directed to Toni Foran

A review committee will evaluate all responses to the RFP that meet the submittal requirements and deadline and an award of a successful proposal will be made within 30 days. All proposals submitted in response to this RFP become the property of the City and public records and, as such, may be subject to public review. The City reserves the right to accept or reject any and all proposals; to add or delete items and/or quantities; to amend the RFP; to waive any minor irregularities, informalities. The City reserves the right to cancel, in part or in its entirety, this RFP including, but not limited to: selection procedures, submittal date, and submittal requirements. If the City cancels or revises this RFP, all Contractors who submitted proposals will be notified using email. This project is subject to the availability of funds.

Respondents shall have the responsibility of all salaries, wages, bonuses, retirement, withholdings, worker's compensation and occupational disease compensation, insurance, unemployment compensation other benefits and taxes and premiums appurtenant thereto concerning its officers, employees, contractors, and consultants. Each respondent shall save and hold the City harmless with respect to any and all claims for payment, compensation, salary, wages, bonuses, retirement, withholdings, worker's compensation and occupational disease compensation, insurance, unemployment compensation other benefits and taxes and premiums in any way related to each respondent's officers, employees, contractors and consultants.