ARCHITECTURAL AND ENGINEERING SERVICES
CAMDEN COUNTY PUBLIC SERVICES COMPLEX

GOAL

Camden County is seeking an architectural firm to design new County Public Services Complex containing 3 standalone buildings: A Public Services Building (Administration); A Library; and A Multi-Purpose building (Civic Center) to accommodate recreational and Senior Center facilities.

Ultimate goal of project will be centralization of County services into "One Stop" method of service delivery to allow citizens to be served at a single County complex.

Besides immediate needs for administrative space, there is also significant interest for providing recreational and public meeting space to host youth and adult programming.

A successful project will require a design firm that can make a connection between historic architectural qualities of public buildings within adjacent Courthouse Complex while using technological advances for energy and water conservation. Successful design team will need to integrate impacts on staff and other operational resources into plan to minimize not only construction costs, but also operating and maintenance costs.

PROJECT SUMMARY

Project site is located in 100 block of NC Hwy 343 North, Camden, NC 27921 and is situated on approximately 7.69 acres. Conceptual renderings and floor plans approved by Board of Commissioners that can be shared with applicants are located online at: https://www.camdencountync.gov/news/655-rfq-camden-county-public-services-comple

Site is bordered on the north by a vacant 61-acre private development site with 350 feet frontage on NC 343; and on the southeast by a vacant 51-acre private development site with 1750 feet frontage on US 158.

Public Services Building is estimated to not exceed 20,000 gross square feet. Operational functions within new public services building will include: Planning & Zoning; Tax Collection; Utility Billing; Finance; Human Resources; Economic Development; County Manager's office; and Board of Commissioners meeting room.

Library will consist of approximately 7,000 gross square feet and offer state-of-the-art services and user spaces.

Multi-Purpose building will consist of approximately 14,000 gross square feet and accommodate recreational facilities including basketball court, bleachers, elevated stage, offices for Parks and Recreation staff, Restrooms, and Community Meeting Rooms. This facility will also house Senior Center with a joint use Kitchen, Large Meeting Room, Exercise Room and offices for Senior Center staff.

Camden County will use Construction Management at Risk construction delivery method for this project. As such, selected architectural/engineering firm will be required to work directly with County's Construction Manager at Risk through completion of terms of the architectural and engineering services agreement.

REQUEST

It is anticipated that an initial base contract will be negotiated with successful firm on basis of demonstrated competence and qualifications. Contract will be with lead design firm. Owner is looking for a "turnkey" approach, where architectural firm will provide the following services (not listed in order of preference):

1. Describe process by which you will inventory and document existing space.
2. Describe process by which you will develop alternative schematic designs for a typical project.
3. Describe your approach to project design to assure functional, aesthetic and quality requirements are satisfactorily addressed for new construction.
4. Explain management tools, techniques and procedures your team uses to maintain programming, planning and design phase schedule.
5. Explain your team's procedures for documenting quality control and coordination of various disciplines of work in preparing construction documents.
6. Explain design team's use of whole building energy analysis (including life cycle cost analyses) to assure building is energy efficient.
7. Describe your team's approach to maintenance considerations in design process.
8. Explain how your team will control project cost to assure the project budget is not exceeded.
9. Describe in detail steps which will be taken by your team to guard Owner against defects and deficiencies in work of contractors during construction phase.
10. Explain how your team manages process of reviewing subcontractor submittals, clarification requests, issuances of bulletin drawings, reviews of contractors' cost proposals, review and justification of change orders, payment requests, final inspections and assembly of project close-out documents.
11. Explain how your firm ensures compliance with Americans with Disabilities Act (ADA). Provide examples.
12. Describe in detail process you will follow from schematic approval through approval of final design.
13. Explain why you believe your team is most qualified firm to provide requested services for Project.

CONSULTANT QUALIFICATIONS

The firm's assigned project staff must be experienced in all phases of planning, design and construction of similar public facilities; have extensive knowledge of regulations governing design, construction and operation of such facilities in State of North Carolina; familiarity with LEED energy efficiency principles; and have a proven capability to effectively and efficiently produce a facility consistent with and meeting needs and goals outlined by Camden County.

PROPOSAL SUBMISSION REQUIREMENTS

Submittals shall be on 8½"x11" paper, side bound with Table of Contents and reference tabs for key sections. Complete response to each of the following categories is required.

ORGANIZATION OF DESIGN TEAM

1. Letter of Interest identifying all firms proposed for design team, including organizational and contractual relationship between principal and associate firms. Provide resumes of all personnel who will be assigned to Project. Provide specific information as to their experience on similar projects. Describe percentage workload commitment of assigned staff that County can expect on these projects.
2. Provide a list of projects your firm currently has in progress and status of each.
3. List professional consultants outside your firm you propose to provide services not available in your firm. Provide specific information documenting their work on similar projects.
4. Other relevant information which design consultants believe demonstrates their qualifications for project such as exceptional design features for public buildings designed by your firm.
5. Has your firm been involved with Construction Management at Risk construction delivery method? List number of projects and describe experience(s). At what point (percentage) of design phase would you recommend Construction Manager become involved?
6. List the last three (3) public building projects you believe are indicative of what Camden County can expect for its County Public Services Building. The list should include project personnel and consultants including the following:
   • Name of Project
   • Client Contact
   • Owner's Total Initial Budget
   • Total Project Cost
   • Number of Change Orders
   • Total Cost of Change Orders
   • Date of Bid
   • Scheduled Completion Date
   • Actual Completion Date

SELECTION PROCESS AND CRITERIA

A. PROCESS

Design consultant will be selected in a fair and uniform manner based in part on appropriate qualifications, experience for this type of project and current workload.

County Manager has appointed a Selection Committee comprised of county staff and others that may or may not be associated directly with Project. Upon receipt of proposals from respondents, Selection Committee will review proposals in detail and identify "short list" of firms. Separate presentations and interview sessions will then be scheduled with "short-listed" firms to permit Selection Committee to further evaluate each firm's qualifications and proposal.

Firms making the "short list" will be expected to make a presentation to panel that convey their ability to innovate and guide our community in delivering a comprehensive and coordinated village center. After interviews, Selection Committee will make its selection and provide written recommendations to the County Manager for his approval. Following County Manager's approval, contract terms, conditions and fees will be negotiated with selected firm. In the event contract negotiations prove unsuccessful with selected firm, Selection Committee will select another firm with which to begin contract negotiations.

B. CRITERIA

The considerations below, with their weighted scores, will be utilized for evaluating firms submitting Statements of Qualifications.

• 35% Firm's recent experience, knowledge, and familiarity in design of similar historic-themed projects and firm's demonstrated ability in incorporating client's design preferences.
• 25% Successful experience of staff to be assigned to this project to perform type of work required within budget established by Camden County and with minimal to no change orders attributable to architect's lack of attention to detail.
• 15% Firm's ability to meet a time schedule established for work.
• 15% Firm's financial ability to undertake work and assure liability as well as adequacy of an accounting system to identify costs chargeable to project.
• 10% Firm must possess a high ethical and professional standing and must have performed satisfactorily on previous contracts with other local government clients, including a positive client relationship, commitment to project budget and sufficient supervision of construction project.

EVALUATION CRITERIA

The following criteria will be basis on which firms will be selected for further consideration:

1. Specialized, appropriate expertise for type of project.
2. Organizational chart and project team expertise.
3. Proposed design approach and innovative design solutions for projects of this type.
4. Project quality control plan including recent experience with cost control, change orders, and maintaining design and construction schedules.
5. Current workload of firm's personnel.
6. Record of successfully completed projects without major legal or technical problems.
7. Capabilities and proven experience in extensive evaluation of facilities energy consumption and life cycle analyses during design of similar projects.
8. Compliance with proposal format requirements.
9. Experience working on projects utilizing Construction Management at Risk construction delivery method.
10. Proximity to and familiarity with Camden County area.
11. Other factors that may be appropriate for project.
12. Minority/Women Owned Business.

TIMELINE

Key activities and milestone dates for selection process:

SUBMISSION OF PROPOSAL PACKAGES

6 complete packages, including digital copy, must be received at following address by noon on Wednesday, December 4, 2019:

County Manager's Office
County of Camden
P.O. Box 190
330 East Highway 158
Camden, North Carolina 27921

GENERAL COMMENTS

1. Any cost incurred by respondents in preparing or submitting proposal for Project shall be respondent's sole responsibility.
2. All responses, inquiries or correspondence relating to this RFQ will become property of Camden County when received.
3. Respondents are requested to refrain from contact with Pre-selection Committee members. Any questions regarding RFQ should be submitted by email and directed to Camden County Attn: Ken Bowman, County Manager, kbowman@camdencountync.gov . Questions and responses will be posted on county's web site where RFQ is advertised. Deadline for all inquiries is noon on November 20, 2019. Camden County is an Equal Opportunity Employer.
4. Camden County has sole discretion and reserves right to reject any and all responses received with respect to this Request for Qualifications and to cancel process at any time prior to entering into a formal agreement. County reserves right to request additional information or clarification of information provided in response without changing terms of Request for Qualifications.

CONFIDENTIALITY

In general, documents submitted as part of response to Request for Qualifications will become public records, and will be subject to public disclosure. North Carolina General Statutes Section 132-1.2 and 66-152 provide a method for protecting some documents from public disclosure. If architectural/engineering consultant firm follows procedures prescribed by those statutes and designates a document "confidential" or "trade secret", County will withhold document from public disclosure to extent that it is entitled or required to do so by applicable law.