The purpose of this project is to create an updated City Comprehensive Plan that combines the Downtown Master Plan and the Master Plan, while including elements of Land Use, Transportation, Parks and Recreation, Open Space, and aspects of sustainability. The Comprehensive Plan should be derived from citizen and stakeholder input and provide a clear direction for future development policy and decisions. It should include factors that affect the long-term development of the City, City services, recreation facilities, city facilities, and transportation facilities.

It is the City's desire to have meaningful community participation in the preparation of the Plan and that the consulting team include substantial opportunities for citizen participation in the planning process.

The project should:

• Be comprehensive in the Plan's coverage.
• Integrate the Plan with other city plans, programs and ordinances.
• Be innovative in the Plan's approach.
• Be persuasive in the Plan's communications.
• Be consistent across Plan components.
• Coordinate with the plans of other jurisdictions and levels of government.

The respondent(s) will have overall responsibility for the creation of the City's Comprehensive Plan update, lead the Plan Update efforts and be responsible for the timely completion of the Plan update. All work shall be completed in accordance with applicable City standards and within the agreed upon timeline. This includes, but is not limited to, preparing and maintaining a detailed project timeline (the general timeline is expected to commence shortly after the new year in 2020 and is expected to last 15-18 months), conducting outreach for the Plan update, leading public hearings and other sessions/meeting presentations, conducting technical analysis with subsequent recommendations for the Plan update, and document creation.

Project Management:

The Respondent(s) shall prepare and submit to the City for approval a project management plan that specifies a schedule of work, the roles and responsibilities of the Respondent(s) and any sub-contractors, identifies specific work tasks, milestones, review/comment milestones and a public outreach plan. Additionally, Respondent(s) shall be available to participate in meetings at least every two weeks with the City's Project Manager and meetings with specific City Departments, key stakeholders, and outside agencies, as necessary.

Coordination of City Departments:

The Respondent(s) will primarily coordinate with the City's Planning Director for the Plan update. However, there are several other City Departments that have a vested interest in the outcome of the Plan update. A staff working group will be created and may include members from the following Departments: Parks and Recreation, Police, Public Works, Economic Development, etc., as well as the City Manager. The Respondent(s) will be responsible for running these meetings to coordinate input from these City Departments.

Coordinate of Outside Agencies:

The Respondent(s) will coordinate with outside agencies that provide services and/or expertise within the City of Clayton. Coordination of Key Stakeholders and Residents: The Respondents will coordinate with key stakeholders and residents from the community to provide input on the Plan update and the community vision. Consideration should be given to the possibility of establishing a citizen advisory taskforce or other committee that could be made up of representatives from existing Boards, residents, developers, the School Board, Universities, etc.

Coordinate of Public Outreach:

The Respondent(s) will coordinate and conduct public outreach for the Plan update. There will be a robust public participation process program, including surveys, an internet presence, public meetings, and topic-specific meetings, as necessary.

The entire Request for Proposal (RFP) can be viewed by clicking on the following link: https://www.claytonmo.gov/home/showdocument?id=4892