I. Introduction

The City of Tucson (City) is conducting a competitive proposal process to establish an annual requirements contract for PLANNING SERVICES. The City is seeking proposals from qualified offerors able to meet the Scope of Services herein. The City will consider offers proposing team or Prime and Subconsultant structures to meet the Scope of Services.

Services will be requested on an as-needed, if-needed basis and the City makes no guarantee as to the amount of work the consultant(s) will actually receive. It is expected that services will include, but not be limited to:

• Land Use
• Urban Design
• Zoning
• Public Involvement

II. Specific Services

The City will define specific work assignments under the Contract. In accordance with Contract terms and Conditions, the successful firm(s) will not commence work until receipt of a Notice to Proceed for each specific work assignment. Services provided under this contract shall include, but not be limited to, the types of work described below:

Land use planning and analysis, including

• Research and analysis of existing conditions
• Assessment of community needs, opportunities, and challenges
• Development of corridor, special area, neighborhood, and redevelopment plans and policies
• Development of General Plan
• Capital Improvement Planning
• Economic analysis
• Transportation and parking analysis and studies
• Mapping and spatial analysis
• Research
• Data collection and analysis
• Development of policy and planning strategies related to topics such as housing, economic development, community infrastructure and mobility
• Planning for climate change, environmental sensitivities, and community resiliency

Urban design strategies, including

• Infill and transit-oriented development
• Streetscapes, parks and public spaces
• Historic Preservation

Zoning - related work, including

• Legal technical writing
• Code research and analysis
• Rewriting sections of the Unified Development Code
• Preparation of Planned Area Development (PADs) and overlay zones

Public Involvement, including

• Public participation
• Meeting facilitation
• Stakeholder involvement processes
• Development of communication materials including collateral, graphic design and website
• Online engagement methods

III. TEAM STRUCTURE AND PRICING

Based on the outline of specific services described above, the City anticipates that, at a minimum, the following labor categories will be necessary under the resultant contract. This structure will be used in the evaluation process to determine pricing points and will become the contract pricing for the identified disciplines. In consideration of the services performed under the resultant contract(s), the City shall pay the Consultant in accordance with hourly rates negotiated prior to contract award. The level of effort required to complete each project along with any direct expenses shall be negotiated prior to issuance of a Notice-to-Proceed.

• Project Manager
• Lead Planner/Planner
• Parking Consultant
• GIS Analyst
• Data Analyst
• Policy Analyst
• Registered Architect
• Registered Landscape Architect
• Designer
• Transportation Engineer
• Traffic Engineer
• Technical Writer
• Public Information Specialist
• Graphic Designer
• Web Developer
• Facilitator

It is anticipated that the City will utilize any combination of individuals on specific projects under the resultant contract(s) and that the established contract rates shall include all costs associated with the work. This may include, but not be limited to, direct labor, overhead, profit and any/all associated administrative costs. If an individual is requested on an individual project that does not have an established contract rate, those services and fees will be negotiated on a project by project basis. The City shall not reimburse the consultant for the cost of individual project proposal preparation. Each project shall be negotiated and approved by a City of Tucson representative prior to issuance of a Notice to Proceed.

PROPOSAL EVALUATION REQUIREMENTS

I. PROPOSAL EVALUATION CRITERIA – (listed in relative order of importance)

1. Firm Experience on Similar Projects
2. Experience and Qualifications of the Team
3. Qualifications of the Firm
4. Price Proposal

II. REQUIREMENTS SPECIFIC TO EVALUATION CRITERIA: The narrative portion and the materials presented in response to this Request for Proposal should be submitted in the same order as requested and must contain, at a minimum, the following:

A. Firm Experience on Similar Projects

The Consultant should describe the firm's experiences in dealing with the various aspects that will be involved with these services.

• Identify the type and location of similar work performed which characterizes the work quality. List specific references that may be contacted.
• Describe how the experience identified above relates to the scope of work

B. Experience and Qualifications of the Team

In this section, the Consultant shall discuss the key members of the Project Team and their qualifications and experiences. In particular, the Project Manager, Project Engineer, and Subconsultant Firms that make up the Project Team should be mentioned.

• Identify and list the qualifications and experience of the project manager and key staff who will be responsible for performing the work under the resulting contract. Discuss the extent of Principal involvement in performing these services.
• Identify and provide the qualifications for the firm's proposed project team (including any subconsultants/subcontractors) and explain why they are especially well qualified and experienced to perform the types of services identified in the Scope of Services. Note the project team members qualifications including any licenses, registrations or certifications applicable to the proposed work.
• Describe the team's experience on similar contracts.

C. Qualifications of the Firm

Submit qualifications of the firm and explain why your firm is especially well qualified to perform the required services.

• Describe the firm's management and organizational capabilities.
• Submit an Organizational Chart of personnel to be assigned to the services together with the specific project tasks that will be performed by the designated individuals.
• Describe internal measures that will be used to ensure quality assurance and timely completion of individual projects.
• Describe how the firm will work with City staff on projects and respond to feedback.
• Identify the firm's record for project completion with other recent clients.
• Describe the analytical tools, resources or methodologies used by your firm that may be applicable to the project types noted in the Scope of Services.

D. Price Proposal

1. Provide a price proposal as requested on the Price Page attached herein. Offerors are asked to provide fully loaded hourly labor rates for the positions identified.

Complete solicitation can be found online here: https://www.tucsonprocurement.com/ContractImages/Img_202352202352.pdf