RFP No. 2020-01

This Request for Proposal (RFP) is issued by the Palm Beach MPO d/b/a the Palm Beach Transportation Planning Agency (hereinafter referred to as “TPA”). The TPA is the SOLE point of contact concerning this RFP. All communications regarding this RFP must be done through the Contact Person for the TPA as set forth in the RFP. The procurement standards governing this RFP and the full RFP with exhibits can be found on the TPA website at www.PalmBeachTPA.org/Business.

The TPA solicits the services of two consultant teams (hereinafter referred to as “Contractors”) to provide support for transportation planning activities set forth in the TPA’s Unified Planning Work Program (“UPWP”). The TPA issues work orders to the two Contractors on a rotating basis, however the TPA makes no guarantee that the selected Contractors will receive work.

The proposed effective date of this Contract is October 1, 2020. The TPA anticipates the contracts resulting from this solicitation will continue for a period of thirty-three (33) months from the effective date, expiring June 30, 2023. Two (2) additional twelve (12) month renewal option(s) may be offered at the TPA’s sole discretion.

All proposals must be submitted by 4:00 p.m. on July 20, 2020 via file upload at www.PalmBeachTPA.org/Business. Respondents must submit one (1) complete electronic copy of the Proposal, including all digitally signed and authorized forms, in PDF format. All Proposals should be formatted to print on letter size paper with a minimum of 11 pt. text. The submission of a proposal by a Respondent will be considered by the TPA as constituting a legal offer by the Respondent to perform the required services identified therein.

The TPA Contact Person for this RFP is Margarita Pierce, Executive Administrator, (561) 725- 0802, e-mail address: finance@PalmBeachTPA.org.

Any questions, explanations, or other requests desired by Proposer(s) regarding this RFP must be made in writing to the Contact Person via e-mail or U.S. Mail no later than the date specified and to the address listed in the RFP Timetable. The request must contain the Respondent’s name, address, phone number, and e-mail address.

Respondents are advised that from the date of release of this RFP until award of the contract, no contact with TPA staff concerning this RFP is permitted, except as authorized by the Contact Person designated herein.

The TPA’s office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays.

Changes to this RFP, when deemed necessary by the TPA, will be completed only by written Amendment(s) issued no later than the date specified in the RFP Timetable. Respondents should not rely on any representations, statements or explanations other than those made in the RFP or in any Amendment to this RFP. In the case of any apparent conflict between the RFP and any Amendment issued, the latest Amendment issued shall prevail.

As they are issued, all Amendments to solicitations will be posted under the applicable solicitation on www.PalmBeachTPA.org/Business. It is the sole responsibility of the Respondent to routinely check for any Amendments prior to the Deadline for receipt of Proposals. The TPA shall not be responsible for the completeness of any RFP package not downloaded directly from the TPA website.

It is the Respondent’s sole responsibility to assure receipt of all Amendments. The Respondent should verify with the designated Contact Person prior to submitting a Proposal that all Amendments have been received. Respondents are required to acknowledge the receipt of all Amendments by submitting the Amendment Acknowledgement Form as part of their proposal. The Amendment Acknowledgement Form will be attached to the amendment documentation posted to the website.