Complete RFP located at https://www.grandcountyutah.net/bids.aspx

REQUEST FOR PROPOSALS (RFP) FOR

A LAND USE STUDY AND LEVEL OF SERVICE ANALYSIS

RFP

Professional Planning Services
Grand County, Utah
Planning and Zoning Department
Contact: John J.Guenther
jguenther@grandcountyutah.net (435-259-1371)

Grand County Utah

INVITATION REQUEST FOR PROPOSALS (RFP)

Sealed proposals will be received by Grand County until 4:00 p.m. September 17, 2021 and then publicly opened thereafter, for furnishing professional services required by Grand County and described as follows:

RFP for Professional Planning Services for Grand County, Utah
Comprehensive Land Use and Levels of Service Analysis.

The Scope of Services will include, but may not be limited to, project organization and coordination, community engagement — guided by County Planning Staff, data collection, development of the land use plan and levels of service analysis — consistent with the updated General Plan (GP), action plan for goals and prioritizations, Land Use Code (LUC) reviews and suggested updates, and final approval and adoptions, to deliver a complete: Grand County Comprehensive Land Use and Service Analysis Plan.

Questions or comments pertaining to this proposal must be presented in writing, or sent as e-mail to the attention of John J.Guenther, Planning and Zoning Director 125 East Center Street, Moab, Utah 84532 — phone — 435-259-1371, or email jguenther@grandcountyutah.net, seventy-two (72) hours prior to the proposal opening.

Grand County, Utah is an Equal Opportunity Employer and requires that all contractors comply with the Equal Employment Opportunity laws and the provisions of the Contract Documents in this regard. All procurement actions will be conducted in a manner consistent with Chapter 6a of Title 63G of (Utah Code Request for Proposals) and Grand County's Purchasing Policy.

Envelopes containing proposals must be sealed and labeled on the outside as follows: "Proposal for Professional Planning Services, Fairhope Area Community-Based Comprehensive Land Use Plan" and may be mailed to John J.Guenther, Planning and Zoning Director 125 East Center Street, Moab, Utah 84532 — phone — 435-259-1371.

All proposals shall contain original or valid digital signatures. Proposal must be received no later than 4 p.m., August 27, 2021. Firms submitting proposals are solely responsible for meeting submittal deadlines. Proposals received after the stated deadline will be deemed non-responsive and will not be considered for any contract awarded as a result of this solicitation. Proposals deemed responsive will be evaluated and an award decision will be made by the County Commission.

A contract will be awarded to the qualified applicant whose proposal is determined to be the most advantageous to the County, with price and other factors considered. The County reserves the right to reject any or all proposals, and to waive any irregularities or informalities in the proposal process.

If a contract is awarded, the company must have Workman's Compensation Insurance on all of its employees or a waiver from the State of Utah. General Liability Insurance must be maintained to defend, indemnify, and hold the County harmless in the amount of $1 million per occurrence and $2 million aggregate. See RFP packet for details.

No proposals will be considered unless the Professional Services firm, whether resident or non-resident of Utah, is properly qualified to submit a proposal for this type of work in accordance with all applicable laws of the State of Utah. Furthermore, the Professional Services firm will meet all current licensing and certifications necessary to perform the scope of work. In addition, the awarded vendor, if a corporation, shall show evidence of having qualified with the Utah Department of Commerce to do business in the State of Utah https://dopl.utah.gov/.

GRAND COUNTY REQUEST FOR PROPOSALS (RFP)

Relating to: Professional Planning Services for Grand County Land Use and Levels of Service Analysis.

Purpose

The project will include, but may not be limited to, project organization and coordination, community engagement, data collection, development of the land use plan, action plan for goals and prioritizations for inclusion in the County General Plan, Land Use Code reviews and suggested updates, and final approval and adoptions, to deliver a complete: Grand County Community-Based Comprehensive Land Use Plan.

Grand County is undertaking a major update to its 2012 General Plan (GP) through two phases. A Unified Transportation Master Plan (UTMP) between the City of Moab and Grand County is underway and is due for delivery by June 2022. This Land Use project will form the backbone of the second phase of updating and link with the UTMP.

Phase 1 — General Plan update — Vision, Policies, Objectives and Implementation:

1. 1. To identify strategic and work plans from each department, and reference group. Record current and long range objectives and outcomes, shortcomings, plans — text and graphics, and policies.
   2. A gap analysis will outline a holistic, but high level GP and point to important Land Use Code (LUC) and other regulatory updates. A GP update and LUC outline will be presented to the County and Planning Commissions in October, for consideration, with public hearings and adoption.
   3. Interviews of each decision maker will be conducted over the next 30 — 60 days and a draft update to the GP created for public review.
   4. Public meetings will be scheduled in September.

Phase 2 — Community and Neighborhood review and update process

1. Over a series of public engagement meetings vet the strategies, policies, objectives and outcomes in the updated GP through a series of questionnaires and meetings identifying substantive planning and development concerns that then re-inform the GP and development regulations.
2. Community outreach - identify key community groups and associations and begin a series of feedback sessions based on the following process. The first two phases are guided by the planning department, while the last phase brings departments to a series of meetings to discuss strategies.
   1. Listening;
   2. Clarification; and
   3. Strategies.

This Project Scope of Work for the Land Use Plan and Levels of Service analysis includes the following:

1. Analyze the current zoning and land use within the Land Use Code (LUC), the General Plan and other regulatory and policy documents;
2. Formulate long range land use descriptors with performance objectives that point toward updates to a revamped performance based LUC;
3. Establish mutual land use strategies by exchanging objectives, policies and indicators, with significant partners including National and State parks, SITLA, BLM, Forest Service, Cities (Moab and Castle Valley), San Juan County, UDOT, and USU, School District, Health Region and State planning agencies;
4. Examine current zoning overlays within the County to articulate long range references to all elements of the General Plan (GP) and all types of land use including residential (e.g. overnight accommodation overlay; and high density); serviced commercial and industrial; parks, recreation and open space; highway commercial; and mixed use;
5. Establish levels of service and growth projections through 3 scenarios — low, medium, high; producing documents including maps, and indicators that forecast linkages between land use, and all planning elements including sewer, water, storm water, roads, trails, hazard lands (e.g. steep slopes, flood prone), environmentally sensitive lands, view corridors, over cycles of 5, 10 and 20 years;
6. Produce updated land use GIS based maps in concert with the land based classification color system, identifying levels of service and various growth scenarios;
7. Identify public land development options and initiatives that align with County and agency policies and objectives eliciting performance criteria and measures that leverage best practices including those from jurisdictions (e.g. Emery County) and key partners;
8. Project Organization and Coordination- steering committee, orientation meeting, website development, steering committee meetings, project coordination meetings, and status update meetings. The County will lead the public and stakeholder engagement outreach including contact lists, logistics, facilitation, and meeting summaries;
9. Community Engagement-workshop led by Grand County, workshop results with questionnaire, focus group meetings, milestone updates, work session, community open house using mapping and 3D visualization tools;
10. Community Fact-book (background documents provided by the County) - plan reviews, studies, audit of existing codes, data collection, community survey, population analysis, existing land use analysis, community design analysis, transportation analysis, infrastructure analysis, economic analysis, housing analysis, natural and cultural resource analysis, draft community fact-book, final community fact-book;
11. Community Land Use Plan- visioning from community engagement, land use element, community design element, connectivity and mobility elements, economic and community development, community facilities and services, natural and cultural resources, infrastructure, land use plan, draft community land use plan, final community land use plan;
12. Action Plan- action items and goals, prioritization of action items;
13. Community Code Review and Update- regulating plan, design and building site standards, architectural guidelines, educational workshops, highlight a framework for a draft Land Use Code update; and
14. Approval and Adoption recommendations to the steering committee, Grand County Planning Commission, and Grand County Commission.

Background

The proposed Grand County Comprehensive Land Use Plan and Levels of Service analysis project will thoroughly identify, address, and anticipate the issues and concerns about how Grand County can retain its quality of life, growth management scenarios, unique character and charm, and natural resources and ecosystems while also supporting economic growth and expansion.

Failure to develop and implement a long range land use plan for the County leads to a loss and degradation of natural ecosystems within the planning jurisdictions. At-risk ecosystems include aquatic communities (shorelines, streams, wetlands, floodplains, etc.). Associated with the loss and degradation of these natural habitats are loss and degradation of their ecosystem services and functions would further increase cost and demand of community infrastructure and resources. Fundamental to the final product will be development constraints mapping and growth scenarios linked with all infrastructure and environmental conditions. Working with public lands and jurisdictional partners will articulate shared goals, policies and regulatory objectives.

Additionally, new development and haphazard growth would add significant and re-occurring financial burdens to the community through increased demands for infrastructure and resources. The long-term result of poor land use planning and insufficient regulatory framework that manages and phases development results in the loss of the current and past identity that makes the region a treasured natural resource and community.

Scope of Work

The professional planners will be responsible for meeting or exceeding the overall objectives for the requested services including:

Purpose: The purpose of this project is to develop a comprehensive land use plan and levels of service analysis that recognizes community concerns and issues and translates this information into a clear framework, plan and course of actions supporting community growth in a responsible, sustainable and resilient manner. The Grand County comprehensive land use plan will recognize the interconnectivity of all stakeholders, community concerns and issues to guide future land use activities and code updates for the purpose of protecting and preserving the culture, heritage and natural resources within the planning jurisdiction of Grand County, while working to develop shared objectives with all public land and jurisdictional entities identified in the Purpose Section.

Work: The Work will include the following:

PROFESSIONAL PLANNING SERVICES

The basic service provided will be as follows:

Task #1 — Collecting and assessing data and information and engaging in community outreach with the County as the lead facilitator, documenter and logisticians (12 months)

1. Project Organization and Coordination- steering committee, orientation meeting, website development, steering committee meetings, project coordination meetings, status update meetings;
2. Community Engagement-workshop, workshop results with questionnaire, focus group meetings, milestone updates, work session, community open house; and
3. Community Fact-book (background documents provided by the County) - plan reviews, studies, audit of existing codes, data collection, community survey, population analysis, existing land use analysis, community design analysis, transportation analysis, infrastructure analysis, economic analysis, housing analysis, natural and cultural resource analysis, draft community fact-book, final community fact-book.

Task #2 — Developing Task #1 factors into a comprehensive plan and legal foundation to implement that plan. (12 months)

1. Community Land Use Plan- visioning from community engagement, land use element, community design element, connectivity and mobility elements, economic and community development, community facilities and services, natural and cultural resources, infrastructure, land use plan, draft community land use plan, shared vision and land use strategies with all stakeholders, and final community land use plan;
2. Action Plan- action items and goals, prioritization of action items;
3. Community Code Review and Update- regulating plan, design and building site standards, architectural guidelines, educational workshops, draft framework for the Land Use Code — not a final document; and
4. Approval and Adoptions facilitated by County staff - steering committee, planning commission, city council