The Cahuilla Band of Indians - Brief Overview

The Cahuilla Band of Indians is a federally recognized tribe established by Executive Order on December 27, 1875, but has inhabited the area since immemorial. The entire reservation is held in trust by the United States Government and consists of 18,884.26 acres. Cahuilla is approximately 525 members strong, with about 55 residences on the Reservation.

The Cahuilla Indian Reservation is in the rural Southern California area of Riverside County, adjacent to the township of Anza, CA. The Reservation is approximately 25 miles east of Temecula and 35 miles west of Coachella Valley. The Reservation comprises rolling hills, large boulders, and pasture lands, a true chaparral ecosystem.

Purpose of the Request for Proposal

The Cahuilla Band of Indians ("Cahuilla," or "Owner," "CBOI," or "Tribe") is excited to Request for Proposal (RFP) Consultation Opportunity. The CBOI is seeking a qualified consultant to conduct a Department Program Analysis. The qualified consultant will confidentially deliver a precise Program Analysis defined in the Project timeline with required deliverable outcomes. Qualified Consultants must clearly understand tribal government organizations and department programs. The Request for Proposal ("RFP") seeks proposals from talented individuals or firms for a CBOI comprehensive Program Analysis. To ensure CBOI meets these objectives, we seek assistance from a qualified consultant who can:

1. Conduct CBOI Organization - Department Program Analysis to examine and conclude the effectiveness of services captured through a logic model tool (CDC, 2020).
2. Provide a strategic management process establishing a foundational Department Program Analysis by gathering, identifying, and capturing the significance of elements associated with Program Department services, funding, staffing retention or cycles, client demands, and measurable effects of outcomes to support analysis results.
3. Provide valuable Department Assessment Analysis incorporating the internal strengths and weaknesses through the Strengths, Weaknesses, Opportunities, Threats (SWOT) template (Hicks, n.d) containing reasonable judgments supported by creditable evidence on how elements connect by capturing the Program Department services, activity, data, and innovative solutions with the flexibility to adapt to the current benefit of what is working and not working to mitigate complaints, barriers to accessing services, and quality of outcomes by demonstrating driven performance impacts for success.
4. Provide Program Service Analysis alignment with CBOI Strategic Plan 2023-2025 summary with detailed, organized Department Program Analysis useful for consistent logical evidence to support reasonable conclusions.
5. Identify and incorporate a gap analysis framework (Resources of Educational Development (RED), 2021) to determine how to achieve their effectiveness with delivery by comparison of the current state with the ideal opportunities for improvement.
6. Recommendations to establish draft Annual Departmental Work Plans driven by SMART tool to alignment (GM – 5 Project Template) CBOI Strategic Plan 2023-2025.

*The Tribe anticipates the project to be conducted and completed within 60 days of the contract.

Response Requirements

1. Provide the firm's information, including the following:
   • Name
   • Phone
   • Address
2. Provide the primary point of contact's information for the proposal with the following:
   • Name & Position
   • Phone
   • Email
3. Provide an overview of the proposed Project Plan, including specific, measurable activities, timeline, i.e. (SMART), incorporating target dates/phases, steps, tangible outcomes and supporting template documents, and allocated cost of the engagement.
4. Provide an overview of your firm and include details regarding your familiarity with the requested services and any resources that make your firm uniquely qualified to assist the Tribe, including Tribal Government experience, if applicable.
5. Provide a list of three clients/references for whom you have provided Tribal Government Program Analysis services.
6. The consultant must demonstrate experience with program analysis, preferably in a tribal government.

The RFP requirements for the Program Department Analysis include in the submittal:

1. Name of the Consultation Company/Firm, current mailing address, contact name, and phone number.
2. Debarment requirement (SAM.gov).
3. Conflict Disclosure Association to eliminate perceptions of bias or influence association prior engagement with CBOI departments and employees.
4. Statement of Understanding any Extension or Modification less than defined associated with deliverables or deadlines; may result in penalties. The items or work products expected to be completed and delivered.

Out of respect to each respondent's time completing the RFP response, the Tribal Administration encourages respondents to be concise in their responses. The Tribal Administration expects answers to be professional but is evaluating responses based on content rather than the quantity of the presentation. This philosophy runs true throughout the engagement.

The Tribe anticipates the project to be conducted and completed by (60 Days) of contract date.

Selection Review

• Vendors declaring as federally recognized Native American preference as a business owner, or greater than 51% ownership as a federally recognized Native American (Points: 07).
• Vendor's experience, capability, and approach to the services requested (0-40).
  • Level of expertise using Analysis system
  • Background, professional qualifications, and knowledge of the respondent
  • Understanding and acceptance of the Scope of Services
  • Current or past performance as determined by Reference Checks
• Schedule/Milestone with 60-day Completion Period (0-20).
• Deliverables: Program Department SWOT, building foundation system, supportive engagement.
• Deliverables and documentation methods with full rights accessibility to CBOI within
• Cost with a clear Payment Schedule (0-15).
• Responsiveness to the Request Requirements (0-18).
  • The requested information is included in the response.
  • Thoroughness of response
  • Clarity and conciseness of response

Maximum Points: 100

The Tribal Council will evaluate Proposals to determine which best meets the needs Cahuilla Band of Indian (CBOI) Administration — evaluation selection based on the information submitted in the proposal. Tribal Administration Team will evaluate all Vendor Proposals based on the Vender's Project Plan to meet the objectives of the CBOI goals.

All liability for costs incurred by any individual or firm in preparing their proposal, during the selection process, or otherwise incurred before the receipt of an executed contract will be borne by the individual, consultant, or firm.

CBOI Tribal Administration Team may require further information for clarification purposes after the proposals are submitted. After meeting the mandatory requirements, the Tribal Administration Team will evaluate proposals will be assessed on their functionality, support, and cost aspects. The Tribe reserves the right to accept or reject any or all bids, or any part of any proposal, to waive any defect or technicality, and to advertise for new submissions on any basis and without disclosure of reason.

The failure to make such a disclosure shall not result in the accrual of any right, claim, or cause of action by any unsuccessful bidder against CBOI. Cahuilla Band of Indians (CBOI) also reserves the right to award in whole or in part, by item, group of things, or section where such action serves the CBOI's best interests. Complete and accurate responses to all items are necessary for a fair evaluation of proposals. This RFP only obligates CBOI or any applicant once both parties sign and approve a contract.

Due Date of Response

Due to the time restraint nature, the established 5:00 PM (PST) on August 11, 2023, will be a rolling review every three (3) days until a final selection awarded vendor award may provide an electronic copy of the Tribal Administrator: lwilson@cahuilla-nsn.gov. Any questions regarding this RFP should be directed to Leslye Wilson, Tribal Administrator, email: Lwilson@cahuilla-nsn.gov; or Olga Rodriguez, Office Manager: Orodriguez@chauilla-nsn.gov