Introduction

The City of Liberty, Missouri is requesting the services of a qualified professional architectural firm to prepare a Downtown Infill Concept Plan. The goal of the project is to promote and encourage the revitalization and growth of the downtown as a desirable high density, mixed-use area by maximizing the use of all available resources, ensuring a high degree of compatability between new and existing uses, promoting mixed use developments, and providing flexibility in the allowable uses. This document will assist city leaders, developers, and the community in visualizing quality residential, commercial, and office infill in and around the downtown area that is in keeping with the traditional downtown urban fabric. The purpose of this RFQ/P is to identify a qualified firm that is capable of providing the required services.

Request For Qualification/Proposal

The Letter of Interest shall define the firms reasons for interest in this project, provide a Statement of Qualifications and Project Proposal. The Letter of Interest shall at minimum include the following:

1. Cover Letter
2. Table of Contents
3. Narrative, shall at minimum include the following:
   1. Reason for interest in this project;
   2. Understanding of the project purpose and goals;
   3. Understanding of the project scope;
   4. Proposed project approach;
   5. Project considerations specific to Liberty; and
   6. Proposed project Schedule.
4. Statement of Qualifications, shall at minimum include the following:
   1. Brief history of the Firm;
   2. Firms specialized professional experience and qualifications for this project;
   3. Firm project history demonstrating qualification for this project;
   4. Firms available personnel and resources;
   5. List of personnel expected to be assigned to this project: list to include assigned roles/responsibilities and the projects main point of contact;
   6. Personnels specialized professional experience and qualifications for this project;
   7. Personnels project history demonstrating qualification for this project;
   8. Personnels anticipated availability for this project, in the event of selection;
   9. List of past project references; and
   10. Additional items/information that makes the Firm and Personnel uniquely qualified for this project.

Submittal Requirements and Procedure

The letter of interest shall be limited to a maximum of 20 pages. A page is defined as a 8 ½ by 11 inch sheet printed on (1) side; double sided sheets shall be counted as (2) pages. Covers, Table of contents and divider tabs shall not be counted as paged, provided no additional information is provided on those pages.

Interested frms or teams should submit (1) electronic copy of their submittal in pdf format on a flash drive as well as (1) printed copy of the submittal. Submissions shall be received no later than 2:00 pm on Monday, September 6, 2023. The submittal shall be delivered and addressed as follows:

RFQ/P – City of Liberty Downtown Infill Concept Plan
101 E Kansas St
Liberty, MO 64068
Attn: Katherine Sharp, Planning & Development Director

Public Records

During the evaluation of proposals submittal content shall be confidential. After the evaluation process has been completed, the submittals shall be open to public inspection, after the award of a contract. Proposals should not contain any information which the submitters do not wish to become public. If it is necessary to submit confidential information, each page containing confidential information should be clearly marked “NOT FOR PUBLIC DISCLOSURE CONFIDENTIAL TRADE SECRETS.” The City accepts no liability for the inadvertent or unavoidable release of any confidential information submitted, and any claims arising out of any public record request for such information shall be at the proposer's expense.

Evaluation Criteria

All proposals shall be reviewed and ranked by a selection committee in accordance with the following rating criteria to determine the most qualified firms:

• Experience and Technical Competence – 50
• Capacity and Capability – 25
• Past Record of Performance – 25

Selection Process

After reviewing qualifications, the selection committee shall identify the top three firms. The top three firms shall be asked to provide the City with a presentation that details of scope of work and schedule for the Downtown Infill Concept Plan.

Anticipated Schedule

• Publish RFP: August 21, 2023
• Proposal submission deadline: 2:00PM September 6, 2023
• Selection group review complete: September 8, 2023
• Firm interviews: September 18-19, 2023
• Notify selected firm: September 22, 2023
• Award recommendation to City Council: October 9, 2023
• Contract awarded: October 10, 2023

Anticipated Scope of Work

The City of Liberty anticipates the following to be minimum scope requirements within the Downtown Infill Concept Plan. However the City is not opposed to the professional suggestions and guidance of the applicants.

1. A thorough evaluation of the City's existing comprehensive and area plans as well as any other city plans that guide and/or impact development in the downtown area. These plans include, but are not limited to the following:
   1. Leading Liberty Forward, Comprehensive Plan (2023)
   2. Liberty Preservation Plan (2021)
   3. Historic District Guidelines (2008)
   4. Downtown Master Plan (2005)
   5. Economic Development Plan (2003)
   6. Mill Street Plan (2001)
2. Analyze and provide specific recommendations to address potential infill and continued revitalization of the existing multi-family uses near the historic square and business area surrounding the downtown.
3. Identify opportunities for development and redevelopment to be included in a future Downtown Economic Opportunity Zone.
4. Coordinate plan creation with the Downtown Task Force and city staff.
5. Attend and coordinate an open house meeting with the public, and present at meetings at Historic District Review Commission, Planning & Zoning Commission, and City Council.
6. Prepare final concept plan and document no later than February 2024.

Disclaimers and Conditions

An RFQ/P Pre-Submital Conference will not be held. Individual meetings with the City staff or elected public officials prior to the RFQ/P submittal shall not be held. Questions should be directed in writing to Katherine Sharp at ksharp@libertymo.gov . All answers to questions, additional information or addendums shall be made public to all other applicants.