Statement of Purpose

Lewis and Clark County's (hereafter, the "County") Community Development and Planning Department is requesting proposals from qualified consulting firms to provide a master plan for Northstar Park (hereafter, the "Project").

Introduction

Northstar Park is a County-owned property that was established in August of 2013 through final approval of the last phase of Northstar Subdivision. This property is just under 18 acres in size, and if developed, would serve as a regional Park in the North Hills portion of the Helena Valley. It is generally located north of Lincoln Road and west of North Montana Avenue in the Northstar Subdivision.

A future Park at this location would provide recreational opportunities for not only 250+ single-family and multi-family residential lots in the Northstar Subdivision, but also the adjacent and/or nearby Skyview, Townview, Ranchview, Timberworks Estates, Bridge Creek Estates, Northwest Major II, and multiple other subdivisions and properties located not just within the North Hills, but the greater Helena Valley.

Scope of Services

This Project consists of professional services to prepare a Master Plan for Northstar Park. The County anticipates that this Plan will be completed with four main tasks:

• Task 1: Public Outreach Prior to Design and Site Planning
• Task 2: Design and Site Planning
• Task 3: Public Outreach Post Design and Site Planning
• Task 4: Final Site Plan (Master Plan)

Proposals shall contain a detailed event timeline with a specific approach, methodology, and benchmarks. The four main tasks are described in more detail below.

Task 1: Public Outreach Prior to Design and Site Planning

Task 1 will consist of initial outreach efforts to the general public and specific stakeholder groups [City-County Parks Board, County Public Works Department, Northstar Homeowner's Association, and North Valley Park Alliance] to identify topics and issues of concern that should be addressed in the Northstar Park Master Plan. The County currently anticipates holding up to four stakeholder group meetings and one public meeting, and facilitating a survey of both the general public and any interested parties before commencing Task 2: Design and Site Planning. Upon request by the County, the Consultant, using design deliverables prepared for Task 2, will prepare materials and presentations for public distribution, which may include Power Point presentations, web content, display boards, posters/flyers, brochures, and other materials as needed. Information from Task 1 will be summarized by the consultant in a written report and presented to Planning staff for review, edits, and comment. Following final edits, the consultant will deliver and present the report to the Parks Board. This summary report shall also be published on the Project website.

Task 2: Design and Site Planning

Task 2 will consist of design and site planning services, and will rely on information gathered in Task 1 to inform and design the Park Master Plan. Site planning services shall include detailed site configurations that incorporate parking, landscaping, open areas, sports fields, playgrounds, trails, and any buildings, and must include the location, height, dimensions, and setbacks for all structures/buildings. In addition, Task 2 must incorporate water conservation into the design, as water availability is limited in this area. Information from Task 2 will be summarized by the consultant in a written report that includes at least two DRAFT Site Plan scenarios for the Park Master Plan, along with their associated cost estimates, and presented to Planning staff for review, edits, and comment. Following final edits, the consultant will deliver and present the report to the Parks Board and County Commission. This summary report shall also be published on the Project website.

For Task 2, the Consultant shall review the existing zoning for the Park, the Lewis and Clark County Growth Policy and its addendum Helena Valley Area Plan – Update, and the Lewis and Clark County Public Works Manual. Necessary elements and requirements must be incorporated into the two Site Plan scenarios and factored into the written report.

Task 3: Public Outreach Post Design and Site Planning

Task 3 will consist of public outreach efforts regarding the DRAFT Site Plan scenarios for the Park Master Plan. The consultant will be responsible for conducting this public outreach, facilitating a public comment period, and identifying how public comments have been addressed. Upon request by the County, the Consultant, using design deliverables prepared for Task 2, will prepare materials and presentations for public distribution, which may include Power Point presentations, web content, display boards, posters/flyers, brochures, and other materials as needed. Information from Task 3 will be summarized by the consultant in a written report and presented to Planning staff for review, edits, and comment. Following final edits, the consultant will deliver and present the report to the Parks Board. This summary report shall also be published on the Project website.

Task 4: Final Site Plan (Master Plan)

Task 4 will consist of preparation of the final DRAFT Site Plan based on the initial scenarios and feedback from public meetings, County agencies, elected officials, key stakeholders, and community groups and approval of the final Site Plan (Master Plan). The consultant shall prepare and present the final DRAFT Site Plan to Planning staff for review, edits, and approval. Delivery of the final DRAFT Site Plan shall include:

1. Digital/editable Word Document.
2. Digital/editable PDF Document.
3. Editable GIS data/maps/images/diagrams.
4. 25 hard copies in an 8.5 x 11 format with extendable maps and diagrams.

The consultant shall make a presentation(s) of the final DRAFT Site Plan to the Parks Board and County Commission, and hold a public hearing before the County Commission regarding approval of the final Site Plan (Master Plan). Following approval and incorporating any changes, the consultant shall deliver the final Site Plan (Master Plan) in the following formats:

1. Digital/editable Word Document.
2. Digital/editable PDF Document.
3. Editable GIS data/maps/images/diagrams.
4. 25 hard copies in an 8.5 x 11 format with extendable maps and diagrams.