The City of Kyle (City) will accept sealed qualification statements from professional services firms who can demonstrate they have resources, experience and qualifications to prepare for a new development code ordinance rewrite until 3:00 p.m. on Monday, July 15, 2024.

Requirements may be secured from the City's website.

Qualifications submissions addressed to Dan Dellemonache, Purchasing Supervisor, City of Kyle, 100 W. Center St., Kyle, Texas 78640 will be received until 3:00 pm on Monday, July 15, 2024, at City Hall, 100 W. Center St., Kyle, Texas 78640. Qualifications shall be submitted in a sealed envelope clearly marked:

Preparations of a New Development Code Ordinance
"RFQ 2024DD-01"

No fax submissions will be accepted. No late submissions will be accepted. All submissions received after the deadline will be returned unopened.

I. INTRODUCTION

The City of Kyle, Texas, is requesting a statement of qualification from consultants to provide professional planning services associated with the preparation of a new development code ordinance.

II. BACKGROUND

Kyle, Texas was established in 1880 as a railroad town located in eastern Hays County. Since the year 2000, Kyle has grown rapidly from a small town of 6,348 to an estimated 58,400 residents in 2024. Hays County has experienced significant growth and development in the last two decades that is expected to continue in the foreseeable future, given its proximity to the state capital of Austin and the IH-35 corridor running north/south through the county.

As the City of Kyle has rapidly grown, the City's 20-year-old subdivision and zoning code is in need of an overhaul. Over the last 25 years, the City quickly transitioned from a small, rural town to an affordable suburban city of the Austin metropolitan area. Kyle is poised on the precipice of greatness as it transforms from a suburban community to destination community for both citizens of the Austin region and from a commercial perspective.

With the anticipation of continued growth and development there is a desire to adopt a new development code that allows for progressive, fiscal based, development, with flexibility in mind. Frequently, the City of Kyle looks to Planned Unit Developments to implement innovative projects. The new development code would strike the right balance between quality development and provide flexibility in the correct areas of the code.

Below are links for the existing City of Kyle Zoning Ordinance, Subdivision Regulations, and 2030 Comprehensive Plan.

Current Zoning Ordinance of the City of Kyle, Texas: https://library.municode.com/tx/kyle/codes/code_of_ordinances?nodeId=PTIICOOR_CH53ZO Current Subdivision Regulations of the City of Kyle, Texas: https://library.municode.com/tx/kyle/codes/code_of_ordinances?nodeId=PTIICOOR_CH41SU City of Kyle Comprehensive Plan https://www.cityofkyle.com/planning/kyle-2030-comprehensive-plan

III. PROJECT OBJECTIVE

The City is seeking a consultant or consulting team that must have experience and knowledge in the fields of municipal planning and zoning, including demonstrated experience in writing & updating zoning, subdivision regulations and related development standards. The City's newly adopted 2030 Comprehensive Plan places an emphasis on fiscal based development and proposed development codes will be required to incorporate regulations following the comprehensive plan. Additional requirements are to tie the City's Vybe Trail and Vybe Nodes into the code, allow for residential and

based projects, and account for the semi-arid climate in Central Texas relating to water conservation. The

goal upon completion of the anticipated scope of services is the adoption and implementation of a development code that incorporates best-practices and context-sensitive applications. The new development code will provide design standards for development of the City's existing developing areas as well as greenfield areas that can be sufficiently served with public infrastructure and services while also minimizing adverse impacts. The city desires the scope of services be completed within 18 months or preferably less, of the issuance of a notice to proceed by the city.

IV. ANTICIPATED SCOPE OF SERVICES

The successful consultant or consulting team is expected to perform many tasks including, but not limited to, the following:

• Review and evaluate City of Kyle's current Zoning and Subdivision Ordinance, as well as other ordinances and initiatives that complement and support the current Zoning Ordinance including:
  • Review of all existing zoning classifications and permitted uses
  • Coordinate zoning classifications and districts with the 2030 Comprehensive Plan
  • Review of dimensional standards
  • Review of definitions including land use definitions
  • Recommendations for new zoning classifications as well as elimination or consolidation of existing classifications
  • Inclusion of clear and user-friendly graphics, charts, and tables
  • Standards that will help the City achieve high-quality development including architectural characteristics and key design elements including lighting.
  • Standards for mixed-use development and land use patterns
  • Review of existing application and review processes and procedures to identify opportunities for streamlining
  • Review of overlay districts
  • Review of site design standards including, but not limited to, access control, and lighting.
  • Street design, classifications and traffic impact analysis
  • Vybe Trail and other sidewalks
  • Parkland dedication and improvement requirements
  • Subdivision design and layout
  • Water, wastewater and stormwater systems
• Provide an analysis of the City's existing Zoning & Subdivision Ordinances, highlighting its strengths and weaknesses based on the consultant's review of national best land use practices and include a recommended approach for creating a new Zoning & Subdivision Ordinances that may include retaining certain elements of the current Zoning & Subdivision Ordinances.
• Work closely with City staff from multiple departments and elected and appointed officials including those serving on the Zoning & Subdivision Ordinance Committee.
• Devise and implement a public engagement and participation plan that includes making presentations to and receiving input from City Staff, Planning & Zoning Commission, Board of Adjustment, City Council and other relevant boards and committees, stakeholder groups, and the general public. The plan must ensure appropriate involvement or residents, business and property owners, boards and commissions, community partners, and staff. The city views public engagement as paramount to both a successful process and a successful final deliverable. The plan should include a combination of traditional methods such as website, social media, and open meetings but should also include innovative ways to foster public participation throughout the process.
• Recommend improvements in process necessary to ensure the new Zoning & Subdivision Ordinances foster an efficient and predictable development process.
• Develop and present a preliminary draft of the proposed Zoning & Subdivision Ordinances.
• Assist in the preparation and facilitation of public meetings and hearings on the proposed Zoning & Subdivision Ordinances.
• Refine, finalize, and deliver to the city an electronic copy of the final Zoning & Subdivision Ordinances in both Word and PDF form. Formatting for the electronic copy shall incorporate links from the Table of Contents to each Article/Chapter and Section, as well as links throughout the document connecting key district designation, key terminology, links to external information/regulations such as Texas Local Government Code and Hays County Development Services regulations, and any other significant information throughout the document.
• Assist in training City staff, Planning & Zoning Commission, Board of Adjustment, City Council and general public to use the new Zoning & Subdivision Ordinances.

V. PROJECT BUDGET

The City of Kyle plans for a budget not to exceed $500,000.00. The city anticipates providing limited staff support during the process.

OFFER SHEET SOLICITATION RFQ 2024DD-01

By signing below, I represent and certify that I am submitting a binding Offer and am authorized to bind the Offeror to fully comply with the Solicitation to which I submit this Offer. I acknowledg