Introduction

The Tule River Economic Development Corporation (TREDC or Owner), with GCGX JV LLC (GCGX) dba NESCO as the Owner's Representative and Construction Manager (CM) are soliciting proposals from qualified EV Charging Contractors (EVC) providers to design and install a 180kW EVC through a Construction Agreement. The contractor is responsible for all project management, scheduling, calling for inspections and the contractor is expected to maintain all workmanship warranties to the system. Respondents must demonstrate experience in planning, scheduling, permit administration and constructing of complete electrical systems and related civil work. They must also have knowledge of the local utilities associated with all sites. Rebate support will be necessary, along with providing system and establish onsite safety standards.

TREDC was awarded a grant from Energiize for these projects. Selected contractor shall provide all requested reporting, to include pre, post and throughout the duration of the project to TREDC or GCGX. Reporting and assistance shall not be unreasonably withheld.

For the purposes of this RFP, any reference to TREDC below shall mean both TREDC and GCGX (Owner's Representative and CM), collectively.

General Conditions

1. Each respondent is responsible for reviewing and understanding all terms of this Request for Proposal. Failure to thoroughly examine or request clarification on RFP terms may result in disqualification.
2. Any bid may be withdrawn at any time prior to the due date with a written request signed by the authorized respondent representative. Revised proposals may be submitted up to the original due date/time.
3. Issuance of this RFP and receipt of proposals does not commit TREDC to move forward with an award or complete the project described. TREDC reserves the right to postpone the RFP award process, to accept or reject any or all proposals received in response to this RFP, and to modify the scope of the project at any time.
4. An award under this RFP may not be based solely on the lowest price but will be made to the respondent with the overall best value proposal. The successful proposal will meet the project site design guidelines and provide service level acceptable to TREDC.
5. TREDC may award the projects as a whole, to a single bidder or select an awardee per scope of work (i.e. Electrical and Civil).
6. Bid proposals shall remain valid for 60 days after private opening of the proposals. If TREDC decides to move forward with a certain bid, the contract will be executed within a 30-day timeframe.
7. Upon award, successful respondent shall secure all appropriate licenses to complete the scope of work included in this RFP.
8. Successful respondent will enter into a formal agreement with TREDC, which will be similar to the Draft Agreement included as [Exhibit D].
9. As an EV Charging Station under Section 30C, all labor must meet Prevailing Wage and Apprenticeship Requirements. Successful respondent is responsible for all reporting requirements. (Exhibit F)
10. Contractor must comply with EVTIP requirements including having an EVTIP Certified Electrician on site at all times with appropriate ratios.
11. Native Owned Firms must provide proof that at least 51% ownership is by a person or persons currently enrolled in a Federally recognized tribe. A federally recognized Indian tribe means an Indian or Alaska Native tribe, band, nation, pueblo, village, or community which appears on the list of recognized tribes published in the Federal Register by the Secretary of the Interior (25 U.S.C. § 479a-1(a)).
12. Nothing contained in this RFP shall be construed as a waiver of rights, privileges, and sovereign immunity of the TREDC, the Tribe or the Tribe's instrumentalities.

RFP Schedule

The schedule for this RFP is as indicated below. It may be modified at the discretion of TREDC. An addendum will be issued in the event of any scheduling changes.

Project Milestone

Date/Time

RFP Advertised/released: August 27, 2025

Optional Site Walk/Pre-Proposal Meeting: September 9, 2025

Requests for Information (RFIs) Due: September 12, 2025

Answers to RFIs distributed: September 15, 2025

Notice of Intent to Submit Proposal: September 18, 2025

Proposal Due: September 26, 2025

Notice of Intent to Award October 2, 2025

Fully Executed Contract: Week of October 6

Project Notice to Proceed: Week of October 6

Commercial Operation Date (COD): No later than December 31, 2025

Note: All deadlines above are 5:00 PM PST.

Optional Site Walk

Optional pre-bid meeting and site walk are scheduled for September 9, 2025. All interested firms must attend the site visit. Participants will meet at 9:00 AM in front of the Eagle Feather Trading Post #2 Convenience Store: 40103 CA-33, Avenal, CA 93204. The scheduled date above may change due to weather. If this is the case, a new date will be announced and the bid date may change accordingly at the sole discretion of TREDC.

Please submit the names of those attending the site walk prior to September 8, 2025.

Request for Information (RFI)

Please submit questions via email to Jason Davis and copy Liam Huber and Ivette Crosser. Responses to questions will be shared with all bidders.

The last day to submit an RFI is September 12, 2025.

Notice of Intent to Submit Proposal

Respondents must present their notice of intent to submit a proposal in the form of a written letter addressed to Jason Davis and Liam Huber by September 18, 2025 and submitted via email to liam@tuleriver.com, mailed, or hand carried to 31071 Hwy 190, Porterville, CA 93257 to ensure receipt of all addendums and other project documents. Addendums to this RFP based on submitted technical questions, along with changes to the proposal schedule, will be issued via email.

RFP Submission Guidelines

Proposals shall be submitted by email to Jason Davis, Liam Huber and Ivette Crosser before 5:00 PM PST on September 26, 2025.

Proposal Format

Please include the following sections in your proposal submittal in the following order.

• Cover letter: Cover letter must be addressed to the Owner Representatives shown on the Contacts Page and signed by a legally authorized representative of the respondent. The cover letter must summarize key provisions of the proposal and must include name, address, phone, and email of the respondent contact.
• Executive Summary: A summary of key provisions of the proposal, including understanding of TREDC goals, pricing, respondent's role on project, brief description of proposed system, financing, relevant experience of respondent/company, and key timeline dates.
• Company Profile: A description of the company or firm that is submitting the RFP. This should include years in business, a description of respondent/company background, a list of applicable state licensing, a description OSHA background and safety protocol, the type, amount and ratings of Insurance, and Quality Assurance/Quality Control documentation.
• Project Experience: A description of any and all projects completed in the last 3 years similar in scope and size to the proposed project. Include project name, system size, location, and brief 2-3 sentence project description. Highlight companies permitting and interconnection experience with local utility.
  • References: Provide 3 external project references with email and phone numbers for direct contact.
• Project Team: An organization chart and biographies of each of the team members that will be working directly on the project. In each biography include each of the team member's length of time with firm, key projects they have worked with, and an explanation of their capability to perform work/workload capacity. Please only profile individual that will directly be working on this project. Clearly identify the project manager.
• Scope of Work: Describe your technical approach to the construction of the project including:
  • Technical Approach:,
    • Installation of MSB and utility coordination
    • Installation of EVC
    • Equipment and workmanship warranties
  • Provide Cost Breakdown in the format shown in Exhibit E along with signed Acknowledgments.
• Price Proposal:
  • Provide detail breakdown of scope of work (Schedule of Values)
• Safety – Please include a brief description of the safety practices of your firm, as well as the OSHA Reporting Indicators for the last 3 years.
• Proposed Schedule – Identify key project milestones and include any necessary review periods for TREDC.

Selection Process

Depending on the number and quality of the proposals received, TREDC reserves the right to either select a vendor or shortlist two to three companies. Shortlisted companies will be asked to meet with TREDC to present their proposal to the decision team and answer any outstanding questions.

Evaluation/Selection Criteria

TREDC will evaluate proposals according to the evaluation criteria below. Result of this step will be the identification of the selection of a proposal for negotiation of a contract. Points will be awarded based on the relative merit of the information provided in the response to the solicitation. Selection based on the total number of points awarded by the evaluation committee.

• Proposal Cost Effectiveness — 40 points
• Technical Approach/ Implementation Schedule — 20 points
• Company Qualifications/Project Experience — 20 points
• Implementation Plan & Schedule — 15 points
• Contract Terms & Conditions Acceptance — 5 points
• Preference Points for Native Owned Firms — 5 points

TREDC may elect to conduct interviews with selected respondents to ask questions or for more detail on the proposed project. TREDC reserves the right to seek supplemental information from any respondent at any time after official proposal opening and before award. This will be limited to clarification or more detail on information included in the original proposal. Upon acceptance of a proposal and intent to award, the successful respondent will be required to execute and return all required project documents and certificates of insurance within 5 days from the Notice of Award. Should the selected firm fail or refuse to execute the project documents, TREDC reserves the right to accept the proposal of the firm offering the next best value to TREDC.

Please go to RFPs – TREDC (https://tuleriveredc.com/rfp/) in order to download the full RFP and Exhibits.